Privileges

Admin

Access to every feature without any restrictions.

Only Admin (or Report reviewer (full control)) privilege users can add titles to recordings.

System Manager

Access is limited to the System module, including all the tabs and settings.

Room Manager

Has access only to the Rooms tab of the System Management module through Classic view. A Room manager can add and delete rooms and existing stations and add equipment (camera, simulator) to rooms.

GO ShutDown

This is only relevant in the case of LearningSpace GO units, where the user with this privilege can shut down the GO unit by entering their password on the ls/shutdown.html page.

Inventory Manager

Access to certain tools of the Inventory module (Catalog, Transactions). (See details further below and here)

Learner

Access to Learner Data Entry, Learner Date Request tools, and Reports for all Activities shared with the user. (Report access settings are located at the Reports tab of each Activity.) 

From the Inventory Manager 2.7 version, new users with Learner privilege are automatically assigned with the Transaction assignee option - if the Inventory manager is enabled within the LearningSpace system.

For information about Inactive Learners, go here.

SP
(Standardized patient)

Access to SP Data Entry and SP Date Availability tool for Activities the user is assigned to as an SP.

Review Activity-related recordings assigned to them (video review can be enabled in General in System).

Optional: access to SP Training Data Entry.

Record Manager

Without being added to the faculty group of any of the Activities, this user can

- search for and view every learner's performance matrix scores,

- search for and view video recordings across every Activity the learners have participated in,

- can filter down the selected learner's performance recordings by Activities or Cases, 

- can also save video recordings to DVD, and can also delete them. 

This privilege does NOT allow users to use the Record Transfer feature of the Record Manager module - it is only available for Admin-level users.

Video Control

- Access to Live View—including the Record Control and Annotation panels—of Activities shared with the user;

- can start and stop recordings,

- can add learner(s) and SP(s) to the recordings,

- can create, edit, or delete annotations.

Besides rooms assigned to Activities they participate in, this privilege also grants users access to all idle rooms, i.e., rooms with no RNSA or scheduled session (scheduled in Advanced Scheduling only, not via Calendar).
- If a VC privileged user is part of the Faculty group assigned to a Flexi event’s Activity, the given Flexi event will be displayed on LAC for this user.

Video Control (full control)

Has the same scope of access as the Video Control privilege, but unlimited: it can access all rooms for recording in the LearningSpace system, without limitations.

The Video Control Full Control role has the same privileges in the Live Activity Control (LAC) module as the Admin user. If there is a Flexi event that can be listed on LAC, Video Control (full control) privileged users can enter LAC and control the event the same way the Admin user can.

Live Video

Can view live recordings of rooms assigned to Activities in this user is a participant.  

Besides rooms assigned to Activities they are participants of, this privilege also gives users access to all idle rooms, i.e., rooms with no RNSA or scheduled session assigned (scheduled in Advanced scheduling only, not via Calendar).

Intercom

Access to live video in the Recording module for all Activities shared with the user; can send Intercom announcements. Besides rooms assigned to Activities they are participants of, this privilege also gives users access to all idle rooms, i.e. to rooms with no RNSA or scheduled session assigned (scheduled in Advanced scheduling only, not via Calendar).

SRP

SRP stands for Scheduling and Resource Planner. This privilege provides access to the Calendar,  SP Manager, and Resources modules on the dashboard and to Scheduling in Classic view.

• In Resources, the SRP user can view resource usage reports and video recordings of Activities they are assigned to as a faculty member.
  Additionally, they can review any usage and recordings unrelated to any Activity (e.g., meetings or presentations).

• In the Calendar module, users can create events for the Activities they have access to and view, but not edit, events of other Activities.
  However, they can edit events unrelated to any Activity (e.g., meetings or presentations).

• Events created by the SRP user must be approved by a user with admin or SRP full control privilege.

• In Advanced Scheduling, users can schedule events they have created or events created for Activities to which they have access as faculty.

See also How to Share Activities with Activity Managers and SRP Users.

• SRP privilege users can’t create or edit Flexi events (only normal events).

SRP (full control)

The privilege provides unlimited access to the Resources and Calendar.

The SRP full control user can also approve pending events in the calendar.

In Advanced Scheduling, users can access and edit their schedule for every event.

Only SRP Full Control (and admin) privilege users can create and edit Flexi events, and only they can see and use the ’Encounter Template' dropdown and ‘Encounter Template Settings’ in the Edit Event pop-up.

Activity Manager

Has access to all functions in the Activities module of Activities shared with the user.

Case Author (full control)

Has access to Cases and can edit Cases shared with them for reading and writing.

The user is also able to modify the content of a Case, despite a Case being used in an Activity and containing submitted checklists.

Case Author

Has access to Cases and can edit Cases shared with them for reading and writing.

Open-Ended Question Scoring Data Entry

Access to score Open-ended questions of the Activities shared with them via the Open-Ended Question Scoring (OEQS) tool.
(Access to learners is controlled in Assignments at each Activity.)

FON Data Entry

Access to fill out the FON part of the Activities they are assigned to as Faculty. At the same time, the FON user can also watch live or recorded encounters in Live View or Video Review mode. (Access to learners is controlled in Assignments at each Activity.)

This privilege gives users access to watch live or recorded encounters 

in all rooms assigned to Activities they are participants of, in all idle rooms, i.e. rooms with no RNSA or scheduled session assigned (scheduled in Advanced scheduling only, not via Calendar).

Observer

Access to fill out the SP Performance Assessment parts (parts of the SP section created for observers and, if any, specific SPPA sections) of Activities shared with the user.
(Access is controlled via settings on the Activity Reporting Setup page.)

User Manager

Access to user accounts that belong to a group shared for editing with this user or shared with all users can

- create,

- modify, or

- delete groups and users.

User Managers cannot create Admin, System Manager, Room Manager, and Learner History/SP Activity privilege users.

Report Reviewer

- Has access to the Reports and Video Review modules on the dashboard and Reports & Results in Classic View.

- The user can only access the video recordings and view the reports of the Activities they are assigned to as a faculty member.

- Access to report types can be controlled at the Reports tab of an Activity in Activities; therefore, certain report types can be hidden from this user.

Report Reviewer (full control)

- Has access to the Reports and Video Review modules on the dashboard and Reports & Results in Classic View.

- The full control version, such as the Report Reviewer, only has access to the video recordings and reports of the Activities they are assigned to as a faculty member.

- However, the user is enabled to edit the Activity Reporting Setup in Classic View in Reports & Results.

- Report type limitations made in Activities at an Activity do not apply to the full control user. They can generate any report.

- Also, this user type can control conditions of report access for Activities shared with them on a read-and-write level, while participating in the assigned Faculty group.
(Through 'Go to Activity Manager' of the Report Availability tab within Activity Reporting Setup.)

- Has access to hidden records within Individual checklists.

- Can add titles to recordings they are assigned to.

Anonymous Report Reviewer

Has access to the Reports module on the dashboard and Reports & Results in Classic View.  By default, ID numbers are displayed instead of usernames on the reports for this user. In Reports & Results, only Group Performance, Individual Performance, and Digital Video are available. 
Access to report types can be controlled at the Reports tab of an Activity in Activities; therefore, certain report types can be hidden from this user.

Learner History / SP Activity

Has access to the history of students and the SP Activity panel of SPs. Unlike Report Reviewer users, this user is not related to Activities, but user groups. To have access to specific users' history or SP Activity, the group of these users has to be shared with the Learner History / SP Activity as 'Read and Write.' 

Inventory Manager (full control)

With the Inventory Manager (full control) privilege, users can

- access the Inventory module on the Dashboard

- access every tab in the Inventory module

- create new items, cabinets, and locations in the Catalog tab

- manage and assign Transactions

- prepare Equipment and Supply Lists for Cases

- check out the contents of Setup Sheets for events and print them;

- generate and export Reports to document supply and equipment usage

- assemble the list of disposed or lost items (Reconciliation)

- compare the current status of the Inventory with the equipment and supply needs of particular events;

- receive low-stock notifications.

This privilege has a matching role that you can find in the Roles tab in Users (see image further below) 

Inventory Manager

The basic Inventory Manager privilege grants only the necessary permissions to simulation lab technologists' or assistants' inside the Inventory module. 

With the Inventory Manager privilege, users can

- access the Cart and transactions through the Catalog and Transactions tab,

- perform check-ins and check-outs (like Transaction assignees),

- access every part of the Inventory module in read-only mode.