Inactive Learners
Learner-type users of LearningSpace - just like any other users - can be made ‘Inactive’ in the User Manager if their status at the institution is no longer active. (Students might withdraw after a semester or drop out after their first year, etc.)
When deactivated,
the Learners’ names do not appear in the list of available learners in the Recording module;
these Learners cannot be evaluated (only through Classic FON data entry)
these Learners cannot log into the LearningSpace system.
The easiest way to make users in a specific group inactive is through the Batch User Create tool.
For more information, see How to Edit or Delete Multiple Users.
If those students were evaluated using a Case/checklist, it’s not always desirable to delete them. As we know, deleting them will affect the group score, standard deviation, etc., for any Activities they have data for—which is not always desirable.
Since group scores are calculated based on the number of submissions (not the number of learners in a group), it’s not necessary to remove the inactive learners from the group moving forward unless you want to.
Some LearningSpace users make the withdrawn learner inactive and then (re) create the cohort group every time a learner withdraws, drops out, etc., to contain only continuing students. This gets cumbersome after a while and requires additional labor, which can be a challenge when there are not many support staff (sim techs, etc.).
However, the inactive learner’s name will still show up in reports.
RECOMMENDED SOLUTION: It is useful to add a visible indicator to the learner’s account (eg. LOA (leave of absence or “withdrawn” ) for distinction.
Additionally, the user group to which these users belong can be hidden so that it is not listed on the user interface.
WARNING: Please note that in the current version of LearningSpace
Inactive Learners are still available for scheduling and can be scheduled;
Scheduling emails (such as Date Request or Confirmation) go to the inactive learners as well;
Activity emails are sent to the inactive learners, too.
For further information, visit our User Manager - How to pages.