OEQS Scoring Page
The Open-Ended Questions Scoring module's Scoring tab allows graders to view questions and responses in a concise way while simultaneously evaluating data entry in the same workspace.
Resizeable Panels
OEQS graders can resize panels according to their preferences by dragging panel borders:
Note
Panel size settings are saved while OEQS graders switch between the OEQS main page and the Scoring page. Panel settings are discarded when users exit the entire module, i.e., when they go to their Dashboard.
Learners Panel
The OEQS graders can click and select any learner on the left for scoring: the Responses panel in the middle adjusts accordingly.
When switching between learners, the Responses tab stays on the same question that has been selected.
Learner’s ACID (or UID) Option
In the OEQS Scoring module, learners are usually represented by randomly assigned numbers, which change across Activities, Cases, and Parts. This might make it challenging to track progress while maintaining anonymity.
Show learner's Additional Custom ID Option
For this purpose, a new field has been introduced in the User Editor as well: the "Additional Custom ID" of the user. This field provides a consistent and anonymized identifier that can be managed institutionally without exposing personal information (e.g., email addresses or names).
Unlike UCIDs (which may contain identifying data), ‘ACIDs’ are
consistent across all Activity/Case/Part views,
persistent across page refreshes or revisit scenarios,
non-identifiable, and only shows the exact value stored in the “Additional Custom ID” field of the user profile.
When this option is selected in the Reporting Setup, the ordered number list in the Learners column on the OEQS Scoring page is replaced with the learner's Additional Custom ID.
➡️ UIDs are
unique identifiers assigned to learners by the system,
are anonymous and consistent (even if the page is refreshed or revisited),
allowing for reliable progress tracking across the system.
Responses Panel
The Responses panel in the middle contains every question on the selected checklist. Questions are also arranged into sections, following the sectioning of the checklist.
Learner responses appear embedded inside each question:
Responses or entire sections can be minimized per preference using the drop-down arrows included for each question and section:
OEQS graders can track incomplete checklist submissions. Every question included in the selected checklist is featured inside Responses, even if no response has been submitted from a selected learner yet.
Scoring Panel
OEQS graders can submit scores and leave additional notes using the Scoring panel.
To learn more about the scoring process, visit the How to Score Responses page.
All three grading styles are available in this section:
Direct scoring
OEQS users can add scores using a point scale when the Direct method is set up for a question.
Keyword scoring
The system automatically recommends a score based on specific keywords, using the Keyword method. The OEQS user can override system-recommended scores by selecting a value from the included point scale.
Questionnaire scoring
OEQS users can score free-text responses by filling out a Questionnaire. The point values of each answer the OEQS user selects are added to provide a score for the learner's response.
The Questionnaire method requires a Case part named "Special Section" for scoring. If the point values are modified in a Special Section that has already been used for scoring,
OEQS graders must resubmit scores for the related question items to recalculate total scores.
Find more information on when score resubmission is required here.
Already Scored Responses
When a faculty member clicks “Submit” on an already scored response, a pop-up shows the following text: “This response has already been scored. Are you certain you want to apply a new score?”
Proceed with either the “OK” or “Cancel” option.
NOTE: The function is available for direct / keyword / checklist-scored questions.
Next Learner Option
Once all scorable responses have been scored on a learner's checklist, the Next Learner option will appear at the bottom of the Scoring panel.
By clicking Next Learner, the OEQS user will be forwarded to the next learner who has unscored responses:
Scoring Drafts
The Scoring page automatically retains unsubmitted scores as drafts, so OEQS users will not lose progress while navigating away from a question or learner inside the OEQS module.
As soon as OEQS graders enter scores or notes in the Scoring panel on the right, a yellow draft status is added to the question, section, and selected learner, indicating that grading is in progress but not submitted yet:
Drafts are available as long as the OEQS grader remains in the module. If users return to their Dashboards, their scoring drafts will be discarded. Scores are saved permanently only by submission.
Share Scoring Note content with AI
With the Share Note Content with AI option of the Case content editor, Admin or Case manager users can mark additional scoring content at the question level for AI processing in the OEQS AI Assistant.
This way, they can feed additional OEQS scoring-related content to the AI, so the answer suggestions provided by the AI will be based not only on the learner response but also on the scoring notes.
Share Scoring Notes with AI toggle - Case content editor
Shared Scoring Notes Content in OEQS Scoring
The Share Note content with AI option is available only if the OEQS AI Assistant Feature is enabled in LS.
Scoring notes can be enabled/disabled after the evaluation has taken place (post-evaluation):
Enabling or disabling content sharing with AI after AI has already generated OEQS scoring suggestions triggers AI suggestion re-generation (if re-generation is triggered on the OEQS page).
The ‘Share note content with AI’ option can be set up on the main question in the Case Editor, but on the OEQS Scoring page, the shared note content will also appear for every joint‑evaluation item linked to that main question.
Joint Evaluation Option
The new Joint Evaluation Option enables grouping questions for OEQS scoring in the Case Manager. With this feature, questions can be linked in the Case editor so that they can be graded together using a single grading questionnaire in OEQS.
For more details, go to Items
The OEQS Responses panel highlights linked questions (in light blue) and allows easy navigation
Admin or OEQS Data Entry users can see which questions/learner responses are linked together, and can more easily navigate among them during scoring.
The navigation arrows allow users to move only between the linked items during scoring.
The OEQS Scoring panel displays the same questionnaire when navigating between linked questions
Admin or OEQS Data Entry users can view the single scoring questionnaire while navigating among the linked questions, making it easy to complete the grading checklist and view learner responses simultaneously.
Joint Evaluation - OEQS Scoring page
The question/learner response box in the Responses panel displays the number of questions linked.
Comments can be added to joint items, but in reports, they will only appear under the main questions.
NOTE: The Submit button gets activated only once all Joint questions have been opened.
The Submit button stays inactive until all linked questions are opened. If the last linked question is opened, the Submit button will become active.
For more information, go to OEQS AI Assistant.
For details, see How to set up Joint Evaluation and How to use Joint Evaluation.
Scoring Page Statuses
 |  |  | |
Questions | A score has been submitted for the response. | A score or note has been added for the response but has not been submitted yet. | The response cannot be scored because the question item is set up as 'Not Scored.' |
Sections | Scores have been submitted for every scorable response inside the section. | At least one scorable response within the section has an unsubmitted score or note. | - |
Learners | Scores have been submitted for every scorable response in the learner's checklist. | At least one scorable response in the learner's checklist has an unsubmitted score or note added. | - |