What exactly can be hidden in the LearningSpace System?

• User Groups → Hidden Groups

• Cases      → How to Hide a Case

• Sections  → Hidden Sections

• Activities → How to Hide an Activity

• Records  → Hiding Records

• Submits  → Hiding Submits

• SP & FON names in Video Review → SP and Faculty name display

What is the purpose of hiding?

• It is highly suggested to hide rather than delete, as this latter could alter submits/reports.

• Deleting will completely remove the subject of deletion from the database, whilst hiding will simply remove it from the list to be displayed.

• Maintaining a more organized and up-to-date view for the user.

• Privacy

The effects of hiding

Hiding User Groups

• User Groups will not be displayed in the GROUP list.

• Users can still be found in the USERS list and the search box.

• Users will not appear to be a part of the hidden group via the Users 'Groups tab.
  
  

  
  
  

  
  

  
  

  
  
  

Show hidden groups

Hiding User Group from the login page (Legacy login)

Disable the “Show hidden groups” option in the User Manager if you do not want to have hidden Groups displayed.

• By default, User Groups are hidden from the login page and can be made visible by enabling the "Show on login page".
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• It will prevent the user from narrowing down the login search to their specific User Group.

  
  
  
  

  
  

Hiding Users

Users of LearningSpace can be made ‘Inactive’ in the User Manager if their status at the institution is no longer active. (E.g. Students might withdraw after a semester or drop out after their first year, etc.)

When deactivated,

• the Learners’ names do not appear in the list of available learners in the Recording module;

• these Learners cannot be evaluated;

• these Learners cannot log into the LearningSpace system.

  
  

Hiding Cases

• Can still do data entry if a hidden Case is in a currently running Activity.

• Hidden Cases will still appear in reports if the Activity is running.
  
  

  
  
  

Hiding Sections

• Hiding Sections will not hide them from data entry but from being displayed in the reports.

• A hidden Section will not be counted in the Case total score.
  
  

  
  
  

Hiding Activities

• Activity will be removed completely from the Activity list unless 'Show hidden activities' is enabled.

• To search for a hidden Activity, 'Show hidden activities' must also be enabled.

• Hidden Activities will prevent learner data entry (even for running activities)

  

  Hidden Activity

  
  

Hiding Records

• Individual Checklist: Hiding a learner’s record will remove their grade and not count in scoring.

  
  

  
  
  
  
  
  
  

 NOTE: Hidden records can still be transferred to other LearningSpace users:

Hiding Scored Learners

During OEQS evaluation, Learners already scored by the evaluator can be hidden to make further evaluations more fluent.

Scoring page not displaying hidden learners

Hide Panels

During OEQS evaluation, Sections already scored by the evaluator can be hidden for better utilization of space.

The effects of hiding Submit

• Learner Submits: Hiding a submission will remove the submitted checklist, which will not count in the Activity Total Score. It will appear as ‘No Data’.
  
  

• SP data submits: Hiding a submit will remove the submitted checklists, and it will not count against the Learner in the Activity Total Score. It will appear as 'No Data'.
  
  

Hiding SP & FON and Simulator names on Video review

The ‘Show SP and FON names on video review’ and ‘Show simulator names on video review’ options -available on the System manager’s General tab - removes names from the Faculty's view. 

Who can hide and unhide?

• Admins

• User Manager (only user groups shared w/ user)

• Case Author & Case Author full control (only cases shared w/ user)

• Activity Manager (only cases shared w/ user)

• Report Reviewer full control

Who can see hidden items?

• Admins 

• Activity Manager

• Case Author

• Case Author (full control)

• Report Reviewer

• Report Reviewer (full control)
  
  

The effects of hiding Activities

• Activity will be removed completely from the Activity list unless 'Show hidden activities' is enabled.

• To search for a hidden Activity, 'Show hidden activities' also needs to be enabled.

• Hidden Activities will prevent learner data entry (even for running activities)

The effects of hiding Records

• Individual Checklist: Hiding a learners record will remove their grade and not count in scoring.
  
  

  
  
  

The effects of hiding Submits

• Learner Submits: Hiding a submit will remove the submitted checklist and it will not count in the Activity Total Score. It will appear as ‘No Data’.
  
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• SP data submits: Hiding a submit will remove the submitted checklists and it will not count against the Learner in the Activity Total Score. It will appear as 'No Data'.
  
  
  

Hiding SP & FON names on video review

• By default SP & FON names are not shown to learners.

• It only removes it from the faculty's view.

Who can hide and unhide?

• Admins

• User Manager (only user groups shared w/ user)

• Case Author & Case Author full control (only cases shared w/ user)

• Activity Manager (only cases shared w/ user)

• Report Reviewer full control

Who is able to see hidden items?

• Admins

• Activity Manager

• Case Author

• Case Author (full control)

• Report Reviewer

• Report Reviewer (full control)