Reports

Take a look at the current status of your stock in the Reports tab:

• assemble your available items in a single report, or break them into categories

• check the whereabouts of your supplies and equipment

• query the usage or consumption of certain types of items

• check durable pieces of equipment that were removed from your inventory

• prepare the supply needs of future events

You can access the following Inventory Reports:

Downloading Reports

Each report can be downloaded (and printed) as a PDF file or exported to a .xlsx datasheet:

A latest enhancement allows Inventory Reports of LearningSpace to support Chinese, Korean, and Cyrillic characters.

Inventory Report

Full Inventory

This report lists every piece of equipment and supply currently in stock. 
 In the case of Non-Consumables, the report shows the number of loanable items / the overall quantity of the items.
Every Asset is included in the report, even those out On loan.

The Full Inventory report can be broken down by each of the four main item categories. Results can be sorted by alphabetical order, selecting "Names", or by the descending loanable quantity, selecting "Quantity".

Overdue Assets Report

This report lists the assets that should have been returned to the inventory. It can be grouped by Assignee or by Location.

Asset Usage Report

This report allows you to query the hours of asset usage during a specific time range.
You can sort usage data by the name of the assets or by the number of hours each asset was used.

Item Consumption Report

This report enables you to track the consumption of disposable items — including Consumables With Expiration and Consumables Without Expiration — within a specified time range.
You can set up the report to break down item consumption by location. You can sort usage data by the name of the consumable items or by their quantity.

Reconciliation Report

Check the exact number of your Consumables With Expiration, Consumables Without Expiration, Non-Consumables, and Assets you had to reconcile within a given time frame.
This report will explain why your equipment was discarded and will also indicate the last storage location of each item or confirm whether the item was reconciled while on loan.
You can choose between grouping the reconciled items by their last known location or by the reason they were disposed of.

You can sort reconciled equipment by the name of the items or by their quantity.

Forecasting Report

Check the equipment and supply needs of your upcoming events. Once you have saved a Setup Sheets for a future event but haven't checked the items of the setup sheet out yet, you can check whether you have enough supplies in your inventory or change the asset you want to use at an event.
Define a time frame to view and display multiple events on one report.
The Forecasting report informs you if you don't have enough stock of a particular item or if a selected asset is unavailable, calculating the "insufficient quantity" based on each event's Setup sheet.

Cost report

Inventory managers can use the Cost report to keep track of the cost of event-related Consumable items. If a consumable item is added to an event's Setup sheet, its cost will be added to the Cost report. This data is gathered from the Cost field of the Cost tab, which is available in all consumable items' Edit properties window.

AM-PM Switch

A smooth switching between AM and PM in the date picker helps the Timeframe field’s calendar user experience. The Timepicker add-on is included for setting hours or minutes.

You can switch to a 24-hour format by navigating to the System settings page.