How to use the Video Transcript Tool?

The Video Transcript tool enhances video recording and checklist-related capabilities with audio transcription by introducing automatic transcript generation.



What is Transcription?
Transcription is the process of converting audio or video recordings into text.

The transcript of a video can be read on the Video review page.

In LearningSpace, transcripts can be generated in English.


 

Audio Transcript capability

Once a video is processed and transcript generation is globally enabled under Local Settings (System manager), the system automatically generates an audio transcript for videos.


Enabling Transcripts

Transcripts can be globally enabled/disabled under Local Settings on the System page.

For assistance, please contact your LearningSpace System administrators or email ls-support@elevatehealth.net.



Privileges

Users with the following privileges have the right to enable/disable transcription in Local settings:

Admin

System Manager

Users with access to the Video Review module have the right to download a Transcript.

If the Transcript feature is hidden (disabled), the system does not generate transcripts, and the Transcript tab is not displayed on the Video Review page.

NOTE: Previously generated transcripts are stored in the database if the Transcript feature gets disabled.

When the toggle is on, the system runs a service test (health check) in the background and displays the results to the user. 



In case of a failed transcription service test, when a user toggles the transcript option, the system does not enable the transcript service.


If the global transcript setting is enabled after an existing video is processed, the video will not have a transcript.

TIP: Download and re-upload these videos to enable the system to generate a transcript for them.


⚠️ IMPORTANT: Transcript can only be generated if the first camera (Camera #1) assigned to the Room has an audio source set (System manager, Cameras tab).



Closed Caption (CC)


What is a Closed Caption?
Closed captions are created by transcribing the video's audio and then synchronizing the text with the video footage.
If a transcript is generated for a video, you can turn on the Closed Caption (‘CC’) functionality on the Video Review interface, utilizing the generated transcript.

Closed Captions have a black background box with limited opacity on the black background.

To turn on the Closed Caption, use the grey “CC” button in Video Review/SRV in line with the recording control buttons (rec, play, stop).


When the icon is clicked, it becomes blue, and a closed caption becomes visible. Clicking it again, it becomes invisible.


Closed Caption is turned off by default.


Searchable Transcripts

You can do a text search in the transcript by typing in the search bar above the transcript.


The transcript highlights/displays segments that match the search query, and you can cycle through the search results by using the up-down arrow icons or tapping hotkeys.


Starting a new search in Transcription

  1. Open the Transcription Tab in Video Review.

  2. Click on the search field.

  3. Type the word you are looking for.

  4. If there is a finding, the “finding stepper” shows the number of findings (right side) and the actual “in-focus” finding (left side). You can click on the up-down arrows and highlight the findings.

  5. Scrolling in the video transcript: When scrolling backward or forward, a button appears at the bottom: “Return to current time.”
    If clicked, the transcript view jumps to the time segment of the transcript that is in sync with the currently played video.



When grabbing the timeline or clicking on the annotation icon, the transcript syncs with it.


Navigation based on Transcript

You can navigate the video timeline by clicking on a given block of the transcript: the video jumps to the corresponding segment.

Transcript file download

The transcript / Closed captions can be downloaded by clicking the Download Transcript option. You receive a file in *.srt format, named according to the specified format, containing the transcript.

Recommended video players: Windows Media Player, QuickTime




Specified naming format: [ ] + [DATETIME OF VIDEO]
Specified file format: SRT - or other similar industry standard subtitle format

If a transcript is generated for a video with multiple speakers, the different speakers are diarised in the transcript the following way: Speaker #1, Speaker #2.

 

IT Requirements

The LearningSpace server needs to access:  

  1. https://api.elevatehealth.net (on HTTPS, TCP port 443). 

  2. https://idp.learningspace.elevatehealth.net (on HTTPS, TCP port 443).

  1. https://idp-cert.learningspace.elevatehealth.net (on HTTPS, TCP port 443).

Customers with offline systems cannot use this feature.