Scheduling an Event within an Activity


IMPORTANT: The Calendar module is accessible to users with the following roles:

  • Admin

  • Facilitator

  • Scheduler


Scheduling an event essentially determines a specific time interval for a group of learners to complete a simulation as described in detail within a specific SCE.

IMPORTANT: An event is the actual realization of the Simulation Event phase of the SCE Scheduling; therefore, the time interval determined in the Calendar has to accommodate the sum of the duration of the stages (Preparation, Briefing, Simulation, Debriefing, Teardown) in the Simulation Event.

When scheduling within an Activity, the events will be linked/grouped, and group reports will be available.


Preliminary Setup

User Manager: The participant groups desired to be scheduled  (including the intended users) must be set up in the User Manager.

SCE Management: The simulation content (the SCE intended for the scenario) is built up in the SCE Management, with special attention to the SCE Scheduling part of the SCE.

IMPORTANT: Automatic recording can be set up for a scheduled event's Briefing, Simulation, and Debriefing parts. For the recording to start, the camera icon has to be activated within the SCE Scheduling part of the SCE Management.


Process Flow

Adding an Activity

  1. If your Activity has not yet been created, click the Activities button in the top right corner of the calendar.
    The Activities pop-up will open.



  2. Type the title of the Activity in the corresponding field.

  3. Select the type of Activity from the drop-down.


    The types of Activity are color-coded and can be filtered for in each calendar view.

  4. Once the Activity is saved, you can proceed with the event scheduling.

A new Activity can also be added via the Edit Event pop-up by clicking and expanding the Add New Activity function.


Adding an Event





  1. In the selected calendar view, display the day - the event date.

  2. Click and drag the cursor through the time interval you intend to schedule for the event.

    NOTE: When scheduling in Room view, ensure the time interval is determined in the line of the desired room.
    When scheduling in Day or Week view, the room can be selected via the Room drop-down at the top of the pop-up window.
    When scheduling in Month view, double-click on the field for the respective day to open the Edit Event pop-up window.

    The Edit Event pop-up window opens, and all specifications for the event can be given.

  3. By default, a newly added event is entitled "New Event." 
    Enter a specific title for your event to avoid confusion and ensure proper distinction.

  4. Select the SCE intended to be performed.

    Events can be set to be repeated by using the ‘Repeat’ functionality:


    For more information, go to Recurring (repeated) Events.


  5. Switch to the Participants tab of the pop-up and add the desired participant groups using the corresponding tabs and drop-downs.

  6. On the SCE Scheduling tab, modify the Pre- and Post-Simulation stages if necessary or adjust the Simulation duration.

    IMPORTANT: When setting the duration of a stage to zero (‘0 Minute(s)’), the system warns that recording will not be started and announcements will not be sent for that stage - even if any of those options are enabled.



    Modifications on an SCE affect previously created Events.

    IMPORTANT: The most exact event scheduling can be determined via the editable time fields of the SCE Scheduling tab of the Edit Event pop-up.

  7. Click Save to conclude the event scheduling.

For further information, visit our Calendar Module and Calendar - FAQ pages.