# ◾ Scheduling a Stand-Alone Event :::warning ***IMPORTANT:*** The [**Calendar**](/doc/calendar-module-B2dKYBWpoZ) module is accessible to users with the following roles: * Admin * Facilitator * Scheduler ::: :::tip Scheduling an **event** essentially determines **a specific time interval for a group of learners to complete a simulation** as described in detail within a specific SCE. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/83f29ba6-1325-4ccb-a429-ec5be8de7910/calendar%20tab_ESS_ROOM%20VIEW.PNG?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=13787f1aad7655c4cf6462244ab1b797a2241bed0ce9f1a62b2d1c0419eba427&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x512") :::success Scheduling an event is possible in the [**Room, Day, Week, or Month views**](/doc/calendar-views-P2a1Ld1uSR) of the **Calendar** module. ::: # Preliminary Setup [**User Manager**](/doc/736b2ac8-28cf-415c-b721-daff3cbb3ced)**:** The participant groups desired to be scheduled, including the intended users, are set up. [**SCE Management:**](/doc/94eb8463-776c-4a8a-bfd2-f0a16ccfdd6f) The simulation content, that is, the SCE intended for the scenario, is built up, with special attention to the [**SCE Scheduling**](/doc/bdfdef30-fbd0-4cc2-9510-bd0904a4beb9) part of the SCE. :::warning ***IMPORTANT:*** Automatic recording can be set up for a scheduled event's Briefing, Simulation, and Debriefing parts. For the recording to start, the camera icon has to be activated within the **SCE Scheduling** part of the **SCE Management**. ::: # Process Flow ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/3d1fdead-46a3-4963-8ae5-a9b6498f49b6/NEW%20EVENT_ESS_ROOM%20VIEW.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=8b176f0a112cd75382bec16c5664c3c0fde504a3291a8345b1994e92b435dc10&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x998") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/f6f47d95-55bf-46cb-af14-98346a00ece8/calendar%20create%20new%20event%20CUT%20GIF.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=e1a859c957205494219ac44d81f970abf12e98a689557700f9822a42dd3f62be&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) 1. In the selected calendar view, display the day, that is, the date of the event. 2. Click and drag the cursor through the time interval you intend to schedule for the event. :::warning ***NOTE:*** When scheduling in **Room** view, ensure the time interval is determined in the line of the desired room. When scheduling in **Week** view, the room can be selected via the ***Room*** drop-down at the top of the pop-up window. ::: The **Edit Event** pop-up window opens where all specifications can be given for the event. 3. By default, a newly added event is entitled *"New Event."* Enter a specific title for your event to avoid confusion and ensure proper distinction. 4. Select the **SCE** intended to be performed. Events can be set to be **repeated** by using the ‘*Repeat’* functionality: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/b770a8dc-e015-4061-838c-68dc9d789d7a/ess_repeat%20event_edit%20event_END%20DATE.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=26d59244ed6f2b1610328ce2a6d889736df4a86d060b84bf270db5b9071b9c62&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =2074x757") :::success For more information, go to [Recurring (repeated) Events](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/recurring-repeated-events-q03wyK3dCB). ::: 5. Switch to the **Participants** tab of the pop-up and add the desired participant groups using the corresponding tabs and drop-downs. 6. On the **SCE Scheduling** tab, modify the Pre- and Post-Simulation stages if necessary or adjust the Simulation duration. :::info ***IMPORTANT:*** When setting the duration of a stage to zero (‘**0 Minute(s)’**), the system warns that recording will not be started and announcements will not be sent for that stage - even if any of those options are enabled. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/6b8f218e-a985-4a03-92c1-66f5c4903bfc/duration%20zero_WARNING%202.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=e60b638b2b23cab1b460d6500d6d0ccb3976f650e5128270cc6cadc5914eb45f&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1915x289") ::: 7. Click **Save** to conclude the event schedule. :::warning Modifications on an SCE  do not affect previously created Events. This means that modifications only come into force once the Event has been updated with the modified SCE, meaning that the SCE has been re-added to the Event. ::: :::tip For further information, visit our [Calendar Module](/doc/calendar-module-B2dKYBWpoZ) and [Calendar - FAQ](/doc/calendar-faq-JjAWdF9Ltz) pages. ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/user-guide-QPZfKJ0BV1) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/faq-AZnS7tDFgM) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/release-notes-fqaGSPScxH) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/ipad-support-technical-information-iHec00YAzm) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/customer-aftercare-one-pager-GOIZYTEgud) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/preventing-copy-paste-in-learningspace-uEubHwXVD2)