# ◾ How can I send information or requirements to the learners before a course/ simulation event?

To facilitate the learners' preparation for a simulation event, certain relevant parts of the SCE can be sent to them automatically via e-mail.

The parts of the SCE are determined in the **Add Preparation Material** pop-up, which is opened by clicking the **+Add material button** in the **Learner Study** stage of the **SCE Scheduling.**


:::warning
***IMPORTANT:*** In the **Add Preparation Material** pop-up, all parts available to be sent out are listed without distinction according to the users. Therefore, the author of the SCE preparing the **SCE Scheduling** should use discretion when deciding which part(s) of the SCE would be sent out to the learners.

:::


:::tip
See [**Whom are the different parts of preparation material intended**](/doc/whom-are-the-different-parts-of-preparation-material-intended-to-ePm5J4nk8c) for the suggested addresses of the different materials.

:::

## Recommended materials

[**Details:**](/doc/details-IwdCoA5Cvs) Synopsis, References

[**Objectives:**](/doc/objectives-CrD8lOioCw) Learning Objectives, Preparation Questions

[**Patient:**](/doc/patient-YNIZ41dwuN) Basic and Additional Information


The email can be scheduled in the ***Timing*** column of the **Learner Study** stage of the **SCE Scheduling** *in relation to the start of the simulation event*. In contrast, the simulation event is scheduled in the **Calendar** module.


:::warning
 ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/0a45087c-a6d7-4108-adf7-7770780aa38d/70387371.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=fe0869fe1b9c04a6b357e7c710282f6b0d61701aec3c2fd00fd358429ecc03f5&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50")Any email sent out must be activated by clicking the ***envelope*** icon and entering a title in the ***Subject*** field.  

 ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/d1797a03-4e4b-4318-9299-39e8e5a3cfa7/70387372.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=0a80f50b17c27d457b0534c645a635b7caf9317119f7f72c4576863fb61b49fa&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50")It is recommended that the email template (set up on the [**Email**](/doc/64db56bf-03b0-4df0-9374-e93ea801a343) tab of the **System** module) be checked and modified if necessary.  

 ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/863bae9d-083c-4689-9607-b3a6af7a0b8f/70387373.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=cdd8aede65fa2a9fafcff8a3aa99c318f53be2a3df4cd41ce6bfeb2db51a6c58&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50")Once the email is ready to be sent out, the envelope icon is displayed in a blue outline.  
The sending out will have to be activated using the *Enable automatic e-mail sending* toggle when [**scheduling an event**](/doc/scheduling-events-ycG8LhTZuv) in the **Calendar** module (on the **SCE Schedule** tab of the [**Edit Event**](/doc/scheduling-events-ycG8LhTZuv) pop-up window).

:::


:::warning
Modifications on an SCE  - including modifying the text of the included Emails - do not affect previously created Events. This means that modifications only come into force once the  Event has been updated with the modified SCE, meaning that the SCE has been re-added to the Event.

:::


:::info
***NOTE:*** The emails are sent only to the members of the learner group assigned to the event.

:::

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**Documents**

- [User Guide](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/user-guide-QPZfKJ0BV1)
- [FAQ](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/faq-AZnS7tDFgM)
- [Release Notes](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/release-notes-fqaGSPScxH)
- [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/ipad-support-technical-information-iHec00YAzm)
- [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/customer-aftercare-one-pager-GOIZYTEgud)
- [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/preventing-copy-paste-in-learningspace-uEubHwXVD2)