# ◾ Groups & Users The **Groups & Users** tab contains all the groups created in the system and lists all the existing users. Icons facilitate distinguishing between users with different roles. Groups are categorized by the majority of roles they contain; that is, a group is indicated by the icon corresponding to the role assigned to most of its members. :::info ***NOTE:*** By default, all the users are listed on the right side of the screen, but if a group is highlighted in the list on the left side, only the group members are displayed. To have all the users listed, click the **All Users** button at the top of the list of groups. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/568f0876-d17e-4c1b-a308-4a19606639f9/users%20and%20grpi%C5%91s%20_CUT%20GIF.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=2997b0107b03eb3f45ef4d23e178abc559b0a090a3c5c90dd6996bacff7f0f26&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::tip Use the search bar in the top left corner of the tab to filter for specific users or groups. Clicking the **All button next to the search field prompts the Type of users drop-down to appear, where the search can be filtered** for by users/ groups of the selected type. ::: # New User pop-up The pop-up is opened by clicking the **New** button in the top right corner of the ***Users*** panel. :::warning ***IMPORTANT:*** Concerning the basic data about the user, three main pieces of information have to be provided: * The first or the last name (at least) * AND the email address or UCID (unique custom ID), * as well as the role of the user. These data provide the necessary distinction to identify different users of the system. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/b7821cb6-53ad-4aae-8038-068d3a3feff1/new%20user%20_CUT%20GIF.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=c8eca0ad1e90366aebc2c0386d96e4ad9e89d9049ce3cdbd6ca758a298e763be&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) The **Account** tab accommodates technical information, including the user's password and the ***Inactive*** checkbox (unchecked by default), which determines the user's status. The **Groups** tab is where the user's membership can be managed. By adding groups in the User panel's List of Group(s), the user can be assigned as a member of the listed group(s). :::warning If the **New** button is clicked while a group is highlighted, the system automatically adds that group to the **Groups** tab. ::: ## Card ID In the Card ID field, you can enter the numeric equivalent of a **barcode** or a combination of numbers/characters related to the **QR code** associated with a Learner user account. This way, LearningSpace will be able to identify a user based on this ID in case the related **QR code/barcode** is printed out and used at the **Kiosk** or other type of **Check-in Station:**  the Check-in Station will detect the barcode/QR Code and match it with the Learner user account it belongs to in LearningSpace. With LearningSpace's [Batch user create](/doc/batch-user-create-yYyM1HaA4A) (BUC) feature, card ID values can be added to multiple users. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/6a90248b-7c45-41d4-9952-9deb679ba065/70386357.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=d0f46880b6c7b97675ee7aec2fa37767f94f8e47c1e1d5e4aae1f3b84883d035&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1070x847") :::warning **Character limit:** The Card ID cannot be longer than **127 characters** - otherwise, the following error message will be displayed when trying to save it as user data: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/77636631-1728-455a-abdf-c9018a5d2219/122814672.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=6f6f21a8301ef4758e57a300d6127bf0eb108810afd5ba09eba5ea3615385eeb&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ::: ## Additional Custom ID This new field has been added to allow users to “label” LS users without the need to use “unique” ID-s (UCID), e.g., the same for a group of people. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/f8a04a1c-6596-41a7-b2d8-f5d270853192/add%20custom%20id.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=72df3068c0fb2bdbb99139e467c30bd7272a1c3831d321408d37ebc95dd5ed0c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1887x752") :::tip This field will additionally appear in the [**Batch User Upload Module **](/doc/batch-user-create-yYyM1HaA4A)as well. ::: ## Additional Settings for Simulated Patients When selecting *Simulated Patient* as the role, the **Personal Details** settings are automatically added to the left side of the **New/ Edit User** window. The **Personal Details** tab is for providing specific patient-related information, that is, * **Personal Data**, including contact info and the range of **examinations** the simulated patient agrees to participate in, as well as * **Physical Data**, and * **Custom Fields** for customized information. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/3d8561fa-2cc9-4e63-b617-93154217d7a0/sp%20personal%20details_CUT%20GIF.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T151500Z&X-Amz-Expires=86400&X-Amz-Signature=095649e51a6983de3d4413ccfdee50ab5442622e84c61f1c1921ee456d906406&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/user-guide-QPZfKJ0BV1) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/faq-AZnS7tDFgM) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/release-notes-fqaGSPScxH) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/ipad-support-technical-information-iHec00YAzm) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/customer-aftercare-one-pager-GOIZYTEgud) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/preventing-copy-paste-in-learningspace-uEubHwXVD2)