# Timeslot Creation
## Timeslots
:::info
**Timeslots** are the **smallest time units** within an event. **__During a timeslot__**, *one or more assigned learners* must **__complete one Case__** with the help of an *SP or a simulator*.
:::
:::tip
See more details on the [How to Understand Concepts within Advanced Scheduling](/doc/how-to-understand-concepts-within-advanced-scheduling-5ekv8XY5Zs) page.
:::
## Rounds
:::info
A [**round**](/doc/how-to-understand-concepts-within-advanced-scheduling-5ekv8XY5Zs) is a **session of consecutive timeslots** that learners can *sign up* for or be assigned to **complete all Cases** required during a scheduled event.
:::
:::warning
**Timeslots** can only be created **within rounds.** A round can contain *multiple timeslots*.
A **valid round** consists of **consecutive timeslots** of which
* The first timeslot **"starts the new round,"** and
* The last timeslot **"ends the round."**
A *single timeslot* can equal a valid round, too.
:::
__To **create a round**, you need to:__
* Define the **number of timeslots** - in the *# of timeslots to create* a field.
* Determine **the length** of each timeslot in minutes - in the *Length* field.
* Define a **brief transitional period** after each timeslot, in minutes, in the *Time After* field (can be used for **breaks**).
* Click the **Create All Timeslots** button.
Your **new round** will be created with the *starting and ending timeslot* **automatically marked.** 
A round can contain
* **regular timeslots** **(Student Encounter)** used for completing a Case or
* **Special time slots** can be used for **debriefing or breaks** (e.g., lunch).
:::warning
If you want your learners to **complete __each Case of the Activity__ within a round:**
**The number of timeslots in a round → should be equal to/a multiple of → the number of required Cases**.
Creating the **correct number of timeslots** within a round ensures that **each learner** assigned to the round *can rotate and participate* **in each Case.**
:::
:warning: If a round setup is **invalid**, an **error message** will appear at the top of the scheduling page, and changes will not be saved.
:::tip
For a detailed guide, see [How to Set Timeslots](/doc/how-to-set-timeslots-2Dz30DMuyB).
:::
## Timeslot Structure Template
**Scenario recordings** can be **automatically controlled** using a **timeslot-structure template.**
Such a template can
* start and stop video recordings and
* **send out** [**Intercom Announcements**](/doc/intercom-announcements-tE9EaVxYnC) to the designated *workstations or intercom endpoints*.
Structure templates can be **added to the timeslots** by selecting them from the respective dropdown on the **Scheduling (Timeslots)** page:
:::info
The **timeslot structure template** can be created on the [Timeslot Structure Templates](/doc/how-to-create-a-timeslot-structure-template-O8zrQHbHvP) page, accessed via the Timeslot Structure Templates link in the **Activity Scheduler** under the **Event Setup** tab.
:::
:::tip
For a detailed guide, see [How to Create a Timeslot Structure Template](/doc/how-to-create-a-timeslot-structure-template-O8zrQHbHvP).
:::
There are **four** **timeslot structure actions** to choose from:
1. Start Video
2. Stop Video
3. Send Audio to Hallway
4. Send Audio to In-room
:::info
If the "Send audio..." option is selected, an additional menu appears, allowing you to choose from [**preset audio announcements**](/doc/how-to-manage-pre-recorded-intercom-announcements-J2jJfHKBxe).
:bulb: Audio announcements can be [**recorded in the** **Intercom**](/doc/how-to-add-a-preset-intercom-announcement-GhmpZXN0fd) tab of the **System** module.
:::
Each timeslot structure action needs to be set up **in relation to the start time of a timeslot**:
You need to determine how many minutes and seconds an action should take **after the start** of a new timeslot.
### Example of a timeslot structure template
The structure of a 14-minute-long timeslot may be set up as follows:
| Time of action (hh/mm/ss) | Timeslot structure action | Audio Announcement |
|:--------------------------|:--------------------------|:-------------------|
| **00:00:05** | Send Audio to Hallyway | "Learners, you may begin." |
| **00:00:10** | Start Video |
|
| **00:08:30** | Send Audio to In-Room | "5 minutes remaining." |
| **00:13:30** | Send Audio to In-Room | "Your time is up. Please move to the next station." |
| **00:13:59** | Stop Video |
|
:::warning
Every **newly added** action appears at the **top of the structure,** but will be placed in the correct order after being saved. The action will be **carried out according to the time set** under the **From timeslot start**.
:::
:::warning
**The timing** of timeslot structure actions **cannot exceed the length of the timeslot** itself.
The **last action** should occur at **least one second before the end** of the timeslot.
:warning: **If the length** of a timeslot structure template is **exactly the same as the timeslot's length** that it was applied to, the system will **warn you** about the **invalid settings** and won't save the actions:
:::
:::tip
For further information, visit our [Advanced Scheduling - How to](/doc/advanced-scheduling-how-to-UJCDK89q5K) pages and view our [Activity Manager Training Videos](/doc/activity-manager-training-videos-v7AzArcYms).
:::
---
**Documents**
- [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB)
- [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY)
- [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt)
- [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT)
- [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV)
- [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg)
- [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0)
- [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ)
- [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC)
- [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9)
- [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC)
- [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS)
- [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)