# ◾ Standardized Patient Administration (SPA) Release Notes Handle **Standardized Patient (SP)** * *Administration,* * *Scheduling,* * *Simulated Clinical Encounters* and * *Messaging* all in one place, with the help of our new **Standardized Patient Administration (SPA)** tool in LearningSpace Enterprise. [https://vimeo.com/747719535](https://vimeo.com/747719535) :::info ***IMPORTANT:*** See **SPA System requirements** [**here**](/doc/spa-system-requirements-xY8ZX7WwKW). ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/7ef9da86-3534-45d7-afaf-9d7dc04cb170/70385720.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7b533cd269322a5ba456c6c319dee9c37f20071fad73ba14cb38f5a217655fff&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) 1. **SP Enrollment:** Enroll your SPs using the **SPA mobile application *('SP Administration')*** and the **SP** **Enrollment** tool. 2. **Recruit SPs:** *Use a single tool integrated into LearningSpace to collect, record, and follow up on the availability of Standardized Patients*. * **Contact** Standardized Patients efficiently and **match** them easily with upcoming simulated clinical encounters. * Create a **specific SP pool** for each of your simulated clinical encounters. * Narrow down the pool of available SPs by **confirming** the most suitable candidates for your simulated clinical encounter. 3. Filters: Search for SPs in your user database by applying various **search criteria** such as *age, sex, race, physical details,* or *medical history*. 4. **SPA mobile application:** Use the SPA mobile application ***('SP Administration')*** to notify your SPs about open simulated patient positions for events*.*    After sending them **requests**, the selected SPs can **accept** or **decline** them. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/17062689-0e41-4114-b142-bcd38bb0c903/70386126.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=8d6b042fc222853b0070d0cb81dc683ca7269f9cf2745d0063a2f393a4e3fd24&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) # ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/64f969c2-1128-40f5-b6a2-579c385e8e40/70386127.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ba8daefcbe7df95ea2eb463804ba44abb30c55f6fdfe389a798ac623b5c734b9&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) # SP Enrollment After **applying** to the **SPA mobile Application**, new SPs get listed in the *New Registrations* table of the **SP Enrollment** tab (in *Under review* status). New applicants can be *approved or declined* by the SP coordinators. Approving them will move them to the Approved Registrations list and automatically create a user account in the LearningSpace system.  ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/5572612f-2867-45b4-b281-8c70f57bb9ff/70385802.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=0eb753e5754e71e659658f46fd79b6a41d1c2964d70b786e6a725d87167844aa&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) # Casting ## Cast Sheets Get started with Standardized Patient **recruitment** by setting up **Cast sheets**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/f03de6ae-4a41-4220-b7fd-a8e9fe6adf9f/70386128.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=af3928d7894e938bec0d3e1fd31b938c28e2c0a39f4d0351c5ee850d2443f0e1&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/299773bd-702d-4f7d-83aa-ef4413436118/70386129.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=93a8cac486646e8db0b1182280f36b605dfdd5b1d103cf39fad43be9382d0c2b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Sessions Add **Sessions** to include the *time and date* of your upcoming medical training events. ## ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/4a94a560-3d57-4ed1-b99c-a16c87be1e74/70386130.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=781ee81de445418a750fd3eab0e0446c32ed7da4aa60add316cc72489bdbb2db&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) Cases Add **Cases to Sessions** to arrange various patient encounters during a session. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/9cc3c7a1-23f9-4d61-9986-6d8d37a132c9/76907982.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=0b674aca6b55d33dbcf527a48dd88aba01becaf78822c6164f4bad2d35e32e2d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Filters Import *Case requirements,* set up Custom filtering options, and use the **Filters** feature to recruit SPs. ## ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/7884a416-9783-480a-8a6e-f10fb666ad80/76907984.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=a17dc316b15420ebf19cdd693cd3f1474060cd837c601bb9e0d42428fdaec1ce&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) Request sending Send **SP requests** that Standardized Patients can respond to with the **Recruit SP** option. ### ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/4299b057-db5d-4a52-b00b-3b6b8646e004/76907985.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=3e15c4b480d55c11ba959cdc52944eac2a226714d852bbafe16eb048b9626e61&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) SPA mobile Application  - 'SP Administration' Standardized patients can check their SP requests in the **SPA mobile application** (*'SP Administration')*: # ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/396a28f1-dfe0-40e8-9db8-fb59835e4377/76907987.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=a29f913f43960362c79b167355ea3209b685d3d7ee3512c858de8df7e412a204&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) # They can indicate their availability by *accepting or declining* an **appointment**: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/17ad8e39-ee06-42fb-9bb8-6ac419e09203/76907988.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2dcc5d309c2cbd550af3388f658f6d42f65179f1774f9f7167fcf2066ddf06cb&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) You can **confirm** the attendance of available SPs for each **Case**: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/192e281a-df55-4146-950f-6c7b40a6372e/70386133.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=d624cd25df3e576105a19556c931822c0ec97d6dfd1f633ec79ad1ea99feba6a&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ### SP Group creation Create an **SP group** or **Group chat** conversation to share information with SPs until the day of the simulated clinical event. ### ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/d5541ec4-5827-4e37-9145-c712dd8bb96b/70386135.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4c301a9640cee0d5072b14e88c3949ca06501431dca4b80a0a31abd27ff642a1&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) Chat Keep in touch with **Standardized patients** with the help of our **instant messaging system** included in the **SPA module.**   Enter the **Chat tab** to *view and send* messages to **SPs or SP coordinators.**    ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/7fd9e0fd-30e6-489a-99f9-b0a6b4882309/70386136.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=77c1529f94e137d63d2b6dc37f5766a74dc8160647770268079a215807869c29&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::tip For more information, visit our [Standardized Patient Administration](/doc/standardized-patient-administration-spa-module-Ct144bz7D3) and [SPA Module - How to](/doc/spa-module-how-to-KIiRUReMPk) pages. ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)