# Reports [https://vimeo.com/1195635787?share=copy&fl=sv&fe=ci](https://vimeo.com/1195635787?share=copy&fl=sv&fe=ci) Take a look at the current status of your stock in the **Reports** tab: * Assemble your **available items** in a single report, or break them into **categories** * **Check the whereabouts** of your supplies and equipment * **Query the usage or consumption** of certain types of items * Check **durable pieces of equipment** that were removed from your inventory * **Prepare the supply needs** of future events You can access the following **Inventory Reports**: ## Downloading Reports Each report can be downloaded (and printed) as a **PDF file** or exported to a **.xlsx datasheet**: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/b0714502-8612-4f31-b84e-89c4525da82f/24118723.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=27cfaf7d9ecf255ea8ba9b02061f8ed19fab4911f505a245575372de91deb9c3&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x379") :::info The latest enhancement allows LearningSpace's Inventory Reports to support *Chinese, Korean, and Cyrillic characters.* ![Inventory Report](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/63c5e2a6-081a-4fa5-87da-ad203b633864/FULL%20INVENTORY_CHKR.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=93d4035d9f9c553aa6aa6757e4d19733c9158ba09fb9843f5597efa2c38cc415&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =556x355") ::: ## Full Inventory This report lists **all equipment and supplies** currently in stock.  For **Non-Consumables**, the report shows the **number of loanable items / the overall quantity** of items. Every **Asset** is included in the report, even those out **on loan**. The **Full Inventory** report can be broken down by each of the [**four main item categories**](/doc/catalog-gk6IwlP6Bi). Results can be sorted in **alphabetical order by** selecting "*Names"* or in **descending order by loanable quantity by** selecting *"Quantity"*. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/08439063-64c4-46c5-aeb7-0e636714ea67/136347717.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=6650a635e259e620771f623e542b8a3aec12ab0e3963648f06873c5994f7ad4a&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Overdue Assets Report This report lists the assets that should have been returned to the inventory. It can be grouped **by Assignee or by Location**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/7961235c-5e28-4ab9-a900-dfd20547e856/overdue%20assets%20report.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=218474e69a3ead78bd48adcce1ef9d5e7eb0dcf0bc195f52b14c3826759c2fed&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x926") ## Asset Usage Report This report allows you to **query asset usage** hours for a specific time range. You can sort usage data **by asse**t name or **by the number of hours** each asset was used. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/d37000e6-8a89-4881-9144-b00a3456b5bb/24118725.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=dd971051e5186521eecdb1b0567e0bb3f7ca2f9df958857c6e3f037347624478&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::warning The asset usage report displays the usage of all assets checked out or used during the selected **time frame**. If an asset was checked out before the selected timeframe but not added to an event's Setup Sheet, the report will not display it. ::: ## Item Consumption Report This report enables you to track the **consumption of disposable items** — [**including Consumables With Expiration**]() and [**Consumables Without Expiration **]()— within a specified time range. You can set up the report to break down item consumption **by location**. You can sort usage data **by the names** of consumable items or **by their quantities**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/e48a8fd4-a6c4-48c7-9a50-fd9335b733ba/24118728.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=bc747bf7dd94af290fa0b30cb902806e4ddacca22152c2645f004390972af16c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Reconciliation Report Check the exact number of your [**Consumables With Expiration**](/doc/consumables-with-expiration-XI8JfJrnqJ)**,** [**Consumables Without Expiration**](/doc/consumables-without-expiration-disposables-90TFuoDoDh)**,** [**Non-Consumables**](/doc/non-consumables-durables-72SepASZ7l)**,** and [**Assets**](/doc/assets-8bV6Ksy3ZF) you had to reconcile within a given time frame. This report will explain **why your equipment was discarded** and indicate **the last storage location** for each item, or confirm whether each item was reconciled while on loan. You can choose between grouping the reconciled items by their last known location or by the reason they were disposed of. You can sort reconciled equipment **by item name** or **by quantity**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/5f1f69e8-487f-4289-9f06-e76d9fe71e22/24118729.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=c9fbccc7f253778f36e4799a927fb2a71768daeb6208b0d90bd80a4c6a149b04&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/80c3c623-fac3-41c7-a703-067cf6ddadec/66355619.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b006cd5f796e07c1d7b876a3cbabba99414edafdeeb40f9ef485e81cab32d229&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/218b6c31-c007-4c76-ae14-4c190b953c0d/66355620.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=df06d1dc9e01619185c5327177a928ff18f023bf6fd77ea1c99c22f996453075&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Forecasting Report Check the equipment and supply needs of your upcoming events. Once you have saved a [**Setup**](/doc/setup-sheets-nn1x3niB6Q) [**Sheet**]() for a future event but haven't checked the items on the setup sheet out yet, you can **check whether you have enough supplies** in your inventory or **change the asset** you want to use for an event. Define a time frame to view and display **multiple events** in a single report. The **Forecasting** report informs you if you don't have enough stock of a particular item or if a selected asset is unavailable, calculating the **"insufficient quantity"** based on each event's Setup sheet. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/518052f4-a702-49b1-8077-395ef30c74c0/24118726.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b657e5d90583f9e5378696f4680db0709ffd70678394ea49dfbf4d3953e63240&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::tip Since a **low number of emails** are sent only when items are checked out, not when requested or reserved in a **Setup sheet**, it is recommended that a Forecasting report be run before events. ::: ## Cost report Inventory managers can use the Cost report to keep track of the cost of event-related Consumable items. If a consumable item is added to an event's Setup sheet, its cost will be added to the **Cost report**. This data is gathered from the **Cost** field of the **Cost tab, which is** available in all consumable items' **Edit properties** window. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/59f907b7-e67f-4e11-89a5-416ed12eaedd/55804549.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=eced74728c842398f4b83271776414e1fdaff4537a3ff368abe995118b54744b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::tip **AM-PM Switch** ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/0ac4d24d-a991-45aa-b70e-962fc2d38a72/AM%20TO%20PM.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4a0449b5687b9833eac73e20e8d2007ed6cc9c3a3f7e10a76af51e57cac54682&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =152x240") **Smooth switching between AM and PM** in the **date picker improves the Timeframe field’s calendar user experience**. The Timepicker add-on is included for setting hours or minutes. You can switch to a 24-hour format by navigating to the [System settings](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/system-manager-ar9EDnlVcL) page.  ::: :::tip Learn more about the [**Inventory Manager**](/doc/inventory-manager-vOW2yRV1Eg) on our [**Inventory - How to**](/doc/inventory-how-to-0RqhoAqgtJ) pages, and watch the [**Inventory Manager Training Videos**](/doc/inventory-manager-training-videos-eqiDv4PiyB). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)