# Recording Module
:::warning
Available to users with Admin, Video Control, Video Full Control, Live Video, or FON Data Entry privileges
:::
Click **Recording** on the Dashboard.
## Manual Recording Start
You land on the [**Center Overview (CO)**](/doc/a5fd765f-1318-406f-839d-a3d6f0069737) page, where you can:
* See live camera feeds of all the rooms available in your system
* Start and stop recordings
* Assign Activity/Case/Learner to recordings
* Utilize PTZ or select PTZ Presets
* Perform more recording-related actions (incl. using the Intercom)
:::tip
See [How to Record from the Center Overview Screen](/doc/how-to-record-from-the-center-overview-screen-ZD56Tm4qrF).
:::
:::warning
If your system is a single-room configuration, the **Recording** tile on your dashboard navigates directly to [**Single Room View (SRV)**](/doc/67a19dac-a8f4-4378-aa39-b4e454ba442a).
:::
## Push-Button Functionality
This feature allows a **physical** button (**Push-button**) to be used
1. to **start and stop video recording** for a specific room;
2. to control [**Privacy mode**](/doc/privacy-mode-for-standardized-patients-sps-Xw3JbxdOuN) for SP users.
If an [**RNSA**](/doc/rnsa-how-to-reserve-a-room-without-scheduling-BkpJkdhEpm) **(Running Non-Scheduled Activity)** is set for the room or [**Advanced scheduling**](/doc/advanced-scheduling-6uw4GlWcNY) is used, the information will be tied to the recording (Activity, Case, SP, and learner assignments).
### Record Control
:::info
**Light indication colors** of the Push-Button functioning as a ***Record control button*** have the following statuses:
* No light - No room associated with the button, or no camera in the room
* ==Green light== - Ready to record
* ==Blue light== - Request to start or stop recording received (transient state)
* ==Red light== - Room recording
* ==Orange light== - Room is recording, but not on all cameras (incomplete state)
:::
### Privacy Control (Privacy Mode for SPs)
:::info
**Light indication colors** of the Push-button functioning as a ***Privacy control button*** change according to the following statuses:
:::
:::tip
***NOTE:*** The Push-Button has a 5-second **throttling protection**; any pushes within 5 seconds of the last push will be ignored.
:::
:::tip
For more details about the Privacy mode function, go to the [**Privacy Mode for Standardized Patients (SPs)**](/doc/privacy-mode-for-standardized-patients-sps-Xw3JbxdOuN) or [**How to Manage Privacy Mode for SP Users**](/doc/how-to-manage-privacy-mode-for-sp-users-io5MUyZap6) pages.
:::
:::warning
***NOTE:*** If a DCU/encoder and cameras are present in th**e** room, with **Privacy Mode enabled on the cameras**, users can activate privacy mode in the room using the SP toolbar or push button. However, **privacy mode will be enabled only on the cameras, __not on the DCU/encoder__**.
:::
## Automatic Recording
:::warning
**Important Note about Automatic Recordings**
Recordings are performed automatically when:
* [**RNSA login**](/doc/how-to-set-up-rnsa-login-TshVemp6wp) has been set in a room, __and__ [**video start and stop triggers**](/doc/how-to-set-up-user-action-controlled-video-recording-jymJBufKpG) have been defined in **Activities**
**OR**
* An event booked in a room has been created with [**Advanced Scheduling**](/doc/advanced-scheduling-6uw4GlWcNY) __and__ has a [**timeslot structure**](/doc/how-to-set-timeslots-2Dz30DMuyB) that controls the video recordings.
The above settings will be referred to in the guide as **automatic recordings**. Automatic recordings may override certain functionalities that would otherwise be available.
:::
# Privileges
## Admin
| **Admin** | | | | | | | | |
|-------|-----|-----|-----|-----|-----|-----|-----|-----|
| **Room status** | **Membership status** | **Recording status** | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry |
| No activity in the room | Not relevant | Manual record control | :heavy_check_mark: | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** |
| Activity added to the room with the Record control panel | Faculty member | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** |
| Not a faculty member | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** | |
| An activity\* was added and recording was launched by another user | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** | *\*membership is irrelevant* |
| RNSA activity in the room | Faculty member | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** |
| User-action-controlled video recording | **✔️** | :warning: limited | :x: | **✔️** | **✔️** | **✔️** | | |
| Not a faculty member | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** | |
| User-action-controlled video recording | **✔️** | **⚠️** limited | **❌** | **✔️** | **✔️** | **✔️** | | |
| Scheduled event in the room
| Faculty member | Without a timeslot structure | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** |
| With a timeslot structure | **✔️** | **⚠️** limited | **❌** | **✔️** | **✔️** | **✔️** | | |
| Not a faculty member | Without a timeslot structure | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** | **✔️** | |
| With a timeslot structure | **✔️** | **⚠️** limited | **❌** | **✔️** | **✔️** | **✔️** | | |
## Video Control (full control)
| **Video Control (full control)** | | | | | | | | |
|------------------------------|-----|-----|-----|-----|-----|-----|-----|-----|
| **Room status** | **Membership status** | **Recording status** | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry |
| No activity in the room | Not relevant | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **❌** | **❌** |
| Activity added to the room with the Record control panel | Faculty member | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **❌** | **❌** |
| Not a faculty member | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **❌** | **❌** | |
| An activity\* was added and recording was launched by another user | Manual record control | **✔️** | **✔️** | **❌** | **✔️** | **❌** | **❌** | *\*membership is irrelevant* |
| RNSA activity in the room | Faculty member | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **❌** | **❌** |
| User-action-controlled video recording | **✔️** | **⚠️** limited | **❌** | **✔️** | **❌** | **❌** | | |
| Not a faculty member | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **❌** | **❌** | |
| User-action-controlled video recording | **✔️** | **⚠️** limited | **❌** | **✔️** | **❌** | **❌** | | |
| Scheduled event in the room
| Faculty member | Without a timeslot structure | **✔️** | **✔️** | **✔️** | **✔️** | **❌** | **❌** |
| With a timeslot structure | **✔️** | **⚠️** limited | **❌** | **✔️** | **❌** | **❌** | | |
| Not a faculty member | Without a timeslot structure | **✔️** | **✔️** | **✔️** | **✔️** | **❌** | **❌** | |
| With a timeslot structure | **✔️** | **⚠️** limited | **❌** | **✔️** | **❌** | **❌** | | |
## Limited Record Control Access
:::warning
What does "limited" mean?
If [user-action-controlled video recording](/doc/how-to-set-up-user-action-controlled-video-recording-jymJBufKpG) or a [**timeslot structure**](/doc/how-to-create-a-timeslot-structure-template-O8zrQHbHvP) is applied in the room, the **Admin**, **Video Full Control,** and **Video Control** users cannot modify the settings on the [**Record control** **panel**](/doc/how-to-use-the-recording-setup-pop-up-TyF6YpoyIb) during recording.
The details of the recording are also filled in once the recording launches automatically:
The users can pause, replay the recording, and go live. They can even stop the recording; however, __once a recording is stopped manually, automatic recording control settings are suspended,__ and the recording will be saved in [**Video Review**](/doc/video-review-ue2ApIOQx4)**.**
**Automatic recording control may self-restore if no manual recording control is present in the room.**
* [**user-action control**](/doc/how-to-set-up-user-action-controlled-video-recording-jymJBufKpG) will not apply until a new recording is relaunched with a [**video start user-action**](https://help.caelearningspace.com/cf/display/EntHS/Basics+tab#:\~:text=for%20more%20details.-,Video%20Start%20and%20Stop%20Triggers,-Select%20video%20start)
* The [**timeslot structure**](/doc/how-to-create-a-timeslot-structure-template-O8zrQHbHvP) will automatically override the manual settings once a new [**timeslot**](/doc/timeslot-creation-kNvVKgpkNE) begins
:::
## Video Control
| **Video Control** | | | | | | | | |
|---------------|-----|-----|-----|-----|-----|-----|-----|-----|
| **Room status** | **Membership status** | **Recording status** | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry |
| No activity in the room | Not relevant | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **❌** | **❌** |
| Activity added to the room with the Record control panel | Faculty member | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **❌** | **❌** |
| Not a faculty member\*(activity was added and recording launched by another user) | Manual record control | \* **✔️** | \* **✔️** | :x: | \* **✔️** | :x: | **❌** | *\*special access* |
| RNSA activity in the room | Faculty member | Manual record control | **✔️** | **✔️** | **✔️** | **✔️** | **❌** | **❌** |
| User-action-controlled video recording | **✔️** | :warning: limited | **❌** | **✔️** | **❌** | **❌** | | |
| Not a faculty member | Manual record control | **❌** | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |
| User-action-controlled video recording | **❌** | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | | |
| Scheduled event in the room
| Faculty member | Without timeslot structure | **✔️** | **✔️** | **✔️** | **✔️** | **❌** | **❌** |
| With timeslot structure | **✔️** | :warning: limited | **❌** | **✔️** | **❌** | **❌** | | |
| Not a faculty member | Without timeslot structure | **❌** | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |
| With timeslot structure | **❌** | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | | |
## Video Control User Special Access
:::info
Special Access to Video Creation for Video Control Users
If a **Video Control** user tries to access a room where an activity has been scheduled or **set up via** a [**non-scheduled**]() activity, **and** the user is not a member of the activity's faculty group, the room appears as "Not Available!" in the [**Center Overview (CO)**]()**,** and s/he cannot enter.
:warning: **There is an exception when the Video Control user can access the room of an activity even if they are not assigned to it as faculty:**
* If the Activity is added by another user (Admin or Video Full Control) to the room using the [**Record control**](/doc/e7960522-f75c-4adb-8237-e34192ce5baa) panel
In this case, the **Video Control** user can start or create a recording in the room if no users (intentionally or unintentionally) in the [**activity's** **faculty**]() can access [**Recording**](/doc/recording-module-TQ1YnPoHOI).
The **Video Control** user is limited to recording controls: start, play/pause, *Go live!*, stop, but cannot add annotations or adjust the [**Record control**](/doc/e7960522-f75c-4adb-8237-e34192ce5baa) panel.
:::
## Live Video
| **Live Video** | | | | | | | | |
|------------|-----|-----|-----|-----|-----|-----|-----|-----|
| **Room status** | **Membership status** | **Recording status** | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry |
| No activity in the room | Not relevant | Manual record control | **✔️** | only pause/play and Go live! | **❌** | **✔️** | **❌** | **❌** |
| Activity added to the room with the **Record control panel** | Faculty member | Manual record control | **✔️** | only pause/play and Go live! | **❌** | **✔️** | **❌** | **❌** |
| Not a faculty member\* (activity was added and recording launched by another user) | Manual record control | \* **✔️** | only pause/play and Go live!\* | **❌** | \* **✔️** | **❌** | **❌** | *\*special access* |
| RNSA activity in the room | Faculty member | Manual record control | **✔️** | :warning:only pause/play and Go live! | **❌** | **✔️** | **❌** | **❌** |
| User-action-controlled video recording | **✔️** | only pause/play and Go live! | **❌** | **✔️** | **❌** | **❌** | | |
| Not a faculty member | Manual record control | **❌** | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |
| User-action-controlled video recording. | **❌** | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | | |
| Scheduled event in the room
| Faculty member | Without a timeslot structure | **✔️** | :warning:only pause/play and Go live! | **❌** | **✔️** | **❌** | **❌** |
| With a timeslot structure | **✔️** | :warning:only pause/play and Go live! | **❌** | **✔️** | **❌** | **❌** | | |
| Not a faculty member | Without a timeslot structure | :x: | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |
| With a timeslot structure | **❌** | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | | |
## FON Data Entry
| **FON Data Entry** | | | | | | | | |
|----------------|-----|-----|-----|-----|-----|-----|-----|-----|
| **Room status** | **Membership status** | **Recording status** | Access to room | Control recording | Edit Record control panel | Add annotations | Save annotations | Data entry |
| No activity in the room | Not relevant | Manual record control | **✔️** | :warning:only pause/play and Go live! | **❌** | **✔️** | **✔️** | **✔️** |
| Activity added to the room with the **Record control panel** | Faculty member | Manual record control | **✔️** | :warning:only pause/play and Go live! | **❌** | **✔️** | **✔️** | **✔️** |
| Not a faculty member\* (activity was added and recording launched by another user) | Manual record control | \* **✔️** | :warning:only pause/play and Go live!\* | **❌** | \* **✔️** | **✔️** | **✔️** | *\*special access* |
| RNSA activity in the room | Faculty member | Manual record control | **✔️** | :warning:only pause/play and Go live! | **❌** | **✔️** | **✔️** | **✔️** |
| User-action-controlled video recording | **✔️** | :warning:only pause/play and Go live! | **❌** | **✔️** | **✔️** | **✔️** | | |
| Not a faculty member | Manual record control | | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |
| User-action-controlled video recording. | **❌** | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | | |
| Scheduled event in the room
| Faculty member | Without a timeslot structure | **✔️** | :warning:only pause/play and Go live! | **❌** | **✔️** | **✔️** | **✔️** |
| With a timeslot structure | **✔️** | :warning:only pause/play and Go live! | **❌** | **✔️** | **✔️** | **✔️** | | |
| Not a faculty member | Without a timeslot structure | **❌** | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | |
| With a timeslot structure | **❌** | Not relevant | Not relevant | Not relevant | Not relevant | Not relevant | | |
### About the FON Data Entry Privilege
With the **FON Data Entry privilege**, a user can submit [**Faculty Observation and Narrative (FON)**](/doc/faculty-observation-and-narrative-fon-part-W1PTD2tkVD) checklists. The [Recording module](/doc/recording-module-TQ1YnPoHOI) is also available on the FON user's dashboard, enabling FON users to view live recordings of learners and submit FON checklists simultaneously.
To view, access, and edit the **Data entry** panel during live recording:
* The activity, case, learner group, and at least one learner must be added to the Record control panel.
The name(s) of the learner(s) currently being recorded will be displayed at the bottom of the **Record control** panel.
:::success
The FON user can evaluate multiple users or even the entire group at once.
:::
* Data in the **Record control** panel is either automatically filled when **user-action-triggered video recording or Advanced Scheduling is in use, or manually adjusted by an Admin, a Video Control,** or a Video Full Control user.
:::warning
During recording, the FON data-entry user cannot modify details on the **Record control** panel (not even add or remove learners).
:::
:::warning
FON users can edit the **Record control** panel and select learners when __no recording is in progress__.
:warning: However, settings entered on the **Record control** panel by a FON user are overridden by any other user's settings—Admin, Video Control, or Video Full Control—or by automatic recording settings—**user-action-triggered video recording** or **timeslot structure** within a scheduled event—when the recording is launched.
* FON user needs to be a faculty member of the activity added to or scheduled in the room
* The case assigned to the activity must include a [**Faculty Observation and Narrative (FON) checklist**](/doc/faculty-observation-and-narrative-fon-part-W1PTD2tkVD)**.**
A FON Data Entry user cannot launch or stop recordings; therefore, they __cannot create recordings__.
:::
## Live Video and FON Data Entry Special Access
:::info
**Special Access to Rooms for Live Video and FON Data Entry Users**
If Live Video or FON Data Entry users try to access a room where an Activity has already been added but are not members of the activity's faculty group, the room appears as *"Not Available!"* in [Center Overview (CO)]()**,** and they cannot enter.
:::
:::tip
If you would like to **hide camera views from your** [**Faculty **](/doc/privileges-wnjrx8qPWS)members, the best solution is to **use the Running Non-Scheduled Activity (**[**RNSA**](/doc/rnsa-how-to-reserve-a-room-without-scheduling-BkpJkdhEpm)) **function of LearningSpace.**
Use it for all Rooms where you **do __not__ want them to access live view** (camera stream).
To do this, the selected Faculty members **should __not__ be members** of the Running Non-Scheduled Activity’s [**Faculty group**](/doc/groups-users-Opbhlc7dMF)**.**
Learn more here: [RNSA - How to reserve a room without Scheduling](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/rnsa-how-to-reserve-a-room-without-scheduling-BkpJkdhEpm).
:::
:::info
**There is an exception when the Live Video or FON Data Entry user can access the room of an activity even if they are not assigned to it as faculty:**
* If the activity is added by another user (Admin, Video Full Control, or Video Control) to the room using the [**Record control**](/doc/e7960522-f75c-4adb-8237-e34192ce5baa) panel
In this case, the Live Video user can pause/play and click *Go live!,* can add annotations, but cannot save them.
FON Data Entry users can do data entry, pause/play the recording, *Go live!*, add annotations, and even save them as presets.
:::
:::tip
For more information, visit our [Recording - How to](/doc/recording-how-to-legacy-version-yT9P53BhLE) pages and watch the [Recording Module Training](/doc/recording-module-training-video-GRDBlFtVqE) Video.
:::
---
**Documents**
- [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB)
- [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY)
- [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt)
- [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT)
- [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV)
- [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg)
- [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0)
- [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ)
- [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC)
- [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9)
- [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC)
- [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS)
- [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)