# Printing Calendar views ## Calendar Print Option Calendar views (*List, Day, Week and Month*) can be **printed** as a **schedule sheet** by clicking on the printer icon in the top right corner of the page.   ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/dd03e91f-ee4e-4dde-b8da-968bfefa6989/76908593.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=2df0c08758c9d779ac1d90b96bf2cfc1ebf3e687a4e0231a97e419635bb5c364&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) *Calendar Day View:* ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/55a96e77-5e46-4a7a-9a55-d04a45bf457c/134283301.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=2bf9e71007f1cd2256181336edb6e3cf5474d0ed368bded36a82249234588493&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) *Print View of the Calendar's List View:* ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/d15a0beb-860a-4a58-bed2-f34c6507eb11/print%20calendar%202025.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=ab5fb8f1a1c7667cd61fc88b27afdb0bd2bc1d316aba1a4e514a6cb8f3db6e0d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =2272x1495") ## **Calendar Export to XLSX file** [Calendar](/doc/calendar-module-xtpJ2cbfqf) data can also be exported and printed as an **XLSX file**. This option is available in the [List View](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/list-view-xklOdC8Dma). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/3e35e413-630d-45c2-ba6c-63620397b8a6/list%20view_export%20to%20excel.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=8994a3d5f97e8a25feef9c53a41f46bc175ede8bd9fe71cb561367c68ad3b61c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =2185x1264") :::info The exported Excel (XLSX) file (report) **displays** * **==Start Date, End Date==** *(time interval selected for the report)* * **==Date, time, and title==** of the listed Events * **==Day of the Week==** (*displays the day of the week *(e.g., Monday, Friday) for each event’s date) * **==Duration (Minutes)==** (*shows the duration of the event* in minutes, calculated from the event’s Start Time and End Time.) * **==Event title and Activity title==** * **==Activity type==** *(displays the* [*type of the Activity*](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/basics-tab-fkkwtT2A87#h-activity-type)*)* * **==Activity's Learner Group size==** *(number of members in the* [*Learner Group*](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/participants-tab-s7Xyhg8PtB) *of the Activity assigned to the Event)* * **==Room(s)==** (*displays the event's associated room(s)*.) * **==Client==** *(displays the* [***Client***](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/clients-tab-3Pj2tsDJKb) *associated with the **parent Activity** of each Event).* ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/977749d5-7dcd-4338-bf26-120adac3cdcd/learner%20group%20size%20column_calendar%20print.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=79f247affb8615dff3144ce63b2298e0fef4527a506d9c36c4372b2a02c61857&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =3463x764") All instances of **recurring events** are listed in the report. :::success The [**format** of the times and dates](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/local-settings-aF4ZnTyKHr) is shown according to the [System settings](/doc/system-manager-ar9EDnlVcL). ::: :::tip More about Activity Types: [Basics tab](/doc/9b341d3e-89e0-4f9a-aaaf-de30e474fe86) [General System Information](/doc/4b0025a1-21c7-4c85-b8f8-cb61a412938f) ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/ab2a7dd5-ea18-47d9-9ef6-9a8ff028d514/rooms%20one%20row.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=54298e94851ffea2769a02954af74bae3e51ab10b342ce1b5be6d9ffad97a771&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =385x207")If the event is assigned to **multiple rooms**, they appear separated by a comma, unless the [**Room-Based Event** **breakdown**](https://kb.learningspace.elevatehealth.net/doc/2025-may-new-features-IvATyhCgr5#h-room-based-event-breakdown) **option** (described below) is enabled. ### **Room-Based Event Breakdown** In the Calendar List view, a **new** **cogwheel icon** has been added next to the ***‘Export to Excel’*** button. When clicked, it opens a **pop-up configuration menu** with the ‘***Break events into multiple rows if assigned to multiple rooms’ *** toggle: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/cb680f3a-d1e3-4f81-8e75-515ae3479879/BREAK%20EVENTS%20TOGGLE.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=db65c3e8b96d9792cf82ef27a429522310f857eb0bca6047ffc0aff44e792189&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =570x281") :::tip * When the toggle is ***on***, **multi-room events** appear as **multiple rows**, with **one room per row.** * When the toggle is ***off***, **multi-room events** are listed as comma-separated values **in one cell**. * Users’ breakdown preference is **saved per user** and **not applied globally**. It is reapplied on future visits. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/19e4bd9f-caf8-426f-a80a-afebf25e03cd/ROOMS%20separate%20lines.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=0f22ab1679a59142f001e70acbdc52adb66e513c46d3f659a74a5dc2aecc9c4e&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =164x210") ::: :::success For details, see [How to Print a Calendar View](/doc/how-to-print-a-calendar-view-Edf2lA6u8A). ::: :::tip For further information, visit our [Calendar - How to](/doc/calendar-how-to-KhBAPZEVFp) pages or watch our [Calendar Module Training Videos](/doc/calendar-module-training-videos-7yYLxqHvco). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)