# Participants tab **Participants** can only be assigned to Activities if they are put into [**groups**](/doc/groups-and-users-qnJHoHPN6y). Users fall into three main categories based on their privileges: **Faculty**, **SPs**, or **Learners.** __Groups are also categorized__ according to the same **categories**. The category of a user group is determined by the most **common type of privilege** in the group: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/35e6397c-e817-4369-86db-2d15b303710a/76910536.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=3235c0f0a840df246ecd16c8b76df03771cccaa06291e206bfc6ce193faa1136&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50")**Faculty & Staff:** most group members are users with Faculty privileges. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/932f59ff-fe1b-4bcf-b028-ea98d76180cf/76910535.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=fdab3727b9b139c96a46f2a247268c76d7c7d325e964f9c59e673fde4d12c188&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50")**SP:** most group members are users with SP privilege. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/955f5db9-d5ef-4442-862b-e0b08b429476/76910534.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=8839e9baf6a82ee4ee280745c82e254e2820dd3e11cd919f15946e5354ed0979&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50")**Learner:** most group members are users with Learner privilege. :::warning ***IMPORTANT:*** A participant group can only be assigned **one category individually**. ::: You can **assign participant groups to an Activity** according to these three categories in the **Participants** tab: * [Faculty & Staff group](https://learningspacehelpsite.getoutline.com/doc/participants-tab-s7Xyhg8PtB#h-faculty-group) * [SP group](https://learningspacehelpsite.getoutline.com/doc/participants-tab-s7Xyhg8PtB#h-sp-group) * [Learner group](https://learningspacehelpsite.getoutline.com/doc/participants-tab-s7Xyhg8PtB#h-learner-group) ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/677cbc41-0120-4703-9ec4-34219509a53b/fac%20and%20staff%20participant.PNG?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ec398083bd8b29e9af4d19582997e2709d2b52e7ce06d58ed0b0110f270cb3c4&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x398.5") :::tip You can find a link to the [**User Manager**](/doc/user-manager-jY5BSEdZwv) module under the group category drop-downs if you need to manage your groups. ::: :::info In each category **drop-down**, you can list all the groups in which *at least one member* has the corresponding privilege: For example, if a group has a faculty and a learner member, the group can be listed in both the **Faculty & Staff** and **Learner** group drop-downs; you need to decide the participant group's category in the Activity. ::: ## Faculty & Staff group [**Depending on their privileges**](/doc/privileges-wnjrx8qPWS), members of the **Faculty & Staff** group can: * submit the [**Faculty Observation and Narrative (FON)**](/doc/faculty-observation-and-narrative-fon-part-W1PTD2tkVD) checklists of every learner * submit [**Open-Ended Question Scoring (OEQS)**](/doc/open-ended-question-scoring-oeqs-module-zmimwTztPm) * **Manage recordings:** start/ stop recording, assign learners/ SPs, or add annotations * **review** **video recordings**: add annotations, modify learner/ SP data * **review reports, evaluate** submitted data * [**assign Cases**](/doc/how-to-assign-cases-to-activities-wc3Eq5Zkjq) to the Activity * set up the Activity as a [**Running-Non Scheduled Activity (RNSA)**](/doc/rnsa-how-to-reserve-a-room-without-scheduling-BkpJkdhEpm) in the **System** * and much more. :bulb: Learn more on the [**Privileges**](/doc/privileges-wnjrx8qPWS) tab. :::tip If your institution is small, appointing a Faculty & Staff group is unnecessary. Since **Admins** have full access to the entire system, they can act as a **one-user Faculty & Staff group** to manage every aspect of each Activity. ::: ## SP group Select an SP group if you want to assign [**Standardized patients**](/doc/privileges-wnjrx8qPWS) to **portray the scenarios** of the Activity. If you plan on using **manikin(s) or** [**simulators**](/doc/simulators-tab-XSl7T4iehs) for the Activity, you do not have to assign an SP participant group. The SPs' duties can consist of: * **portraying patients** in a controlled environment * assessing the skills of medical students by filling out [**SP checklists**](/doc/sp-checklist-a4oN6AGbnf) * evaluating SPs by filling out [**SP Performance Assessment**](/doc/sp-performance-assessment-checklist-p2zEvUDUil) checklists * filling out [**SP Training**](/doc/sp-training-part-lLY7BLBO3y) checklists for professional development ### Creating SP Groups in SPA SP groups can be created in the [Standardized Patient Administration (SPA Module)](/doc/055f7881-e8bd-4b7a-aa7d-5bd0bf7cfe7b) as well: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/60c68534-4bb1-4664-b381-fc63b35ea236/CREATE%20SP%20GROUP_NEW.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=d48bb22157b2d49f9cdd8420389aa5200d255a2ec4504778296d837fed40526c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =2509x990") These SP groups - **including all confirmed SPs** for a [Session](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/sessions-2aZ5cOyh5C) - will be listed and can be managed in the [**User Manager**](/doc/user-manager-jY5BSEdZwv) under **Groups,** and can be used **for setting up Events** (see [Managing Events](/doc/b111ec07-894e-4711-a29d-de8dfa58fea0) ) or **Scheduling** (see [Advanced Scheduling](/doc/713a18e8-dc2e-4ae9-b38f-affdbd23be04)) :::tip See more at [How to Create SP groups](/doc/5fe80c41-cc34-4f74-b02d-3c7a97a26b8f) ::: ## Learner group Learners participating in an Activity must **complete every** [**Case**](/doc/case-manager-QdAIr4bLwJ) assigned to the Activity. Completing a Case may include: * ***Patient encounter***: During the *encounter with an SP or a manikin*, the learner is expected to take part in the related **clinical Case scenario;** * ***Data entry:*** **Pre-Encounter** and/ or **Post-Encounter Learner** checklists; * ***Self and/ or Peer Evaluation*** checklists: depending on each Case, learners might be required to fill out these checklists; * ***Evaluation checklist:***  if such a checklist is set up for an Activity, learners can provide feedback by filling it out. :::info Learn more about the different checklists on the [**Checklists - Case parts**](/doc/checklists-case-parts-MEst6SU79S) page. ::: :::warning ***IMPORTANT:*** When adding the **Faculty** **& Staff** and the **Learner** groups, the members of **these two groups** are **automatically assigned to each other** as * *evaluators (Faculty) and* * *evaluees (Learner)* on the [**Assignments**](/doc/a1ccaa0b-0c91-423b-bb18-1aef0f78f417) tab. :warning: When trying to modify either one of these groups, the system informs you before making any changes.  :warning: When deleting assignments, the default evaluator-evaluee assignments will no longer be accessible (only after re-adding participant groups). :warning: Previously determined evaluator-evaluee settings in the **Assignments** tab will be erased after saving a new **Faculty & Staff** or **Learner** participant group. ::: :::tip :bulb: It can be a **good practice to keep learner groups organized by, e.g., years**. Then, users can also sub-group them into **Activity-related groups** to form the learner group of an Activity (similarly to FON or SP groups). ::: :::tip For more information, visit our [Activity - How to](/doc/activity-how-to-bW0Hc4uOea) pages and view our [Activity Manager Training Videos](/doc/activity-manager-training-videos-v7AzArcYms). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)