# Non-Consumables (Durables) [https://vimeo.com/1195635722?share=copy&fl=sv&fe=ci](https://vimeo.com/1195635722?share=copy&fl=sv&fe=ci) Place your **durable equipment** in this category that **needs to be returned to stock after use**. The quantity of each non-consumable item is expressed as a **ratio**: the amount currently in stock to the item's total amount. **Lost or broken** items can be deleted from the total quantity by [**Reconciliation**](/doc/reconciliation-Eo5F0x93jQ). Icon: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/32a316ef-3e9e-4f6d-be90-801b09956eba/66355285.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=6c14f811ee3d28ca5b8cedbfa3ad77071f4f0444d69452fa419aa88214e914aa&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50") # Item Properties ## Details In the **Details** tab, you can add a description, general information, and photos of your items. Then, you can move the item to a different cabinet using the Cabinet dropdown. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/a96d5f0d-0815-46b5-a5fe-28fcb2bad7fa/66355286.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=f8b85e3abe604c5432639d2e8f13d808e8454a11aa411e587c2a0e3320831ff1&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =685x548") :::info Notes added to the **Extra Notes** field become searchable in the global inventory search field on the **Catalog** page. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/d56b904a-e8b6-4e3f-bb07-3de7e0d9c017/66355287.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=67595cc6171edde0e688e7cecf8e4ec34fc1dc1f81ddfa99d58b1dda10e88082&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x315") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/239dfa4b-ef26-40cf-b452-6dcf6fb76e17/134283366.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7dfefd658e96f7fc15de4e6cf25d0cbb6f97f22850037f994fdcf34b0c8d3453&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x203") ## Item List The **Item List** tab breaks down an item's available quantities by location. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/bcc2bc5c-fb29-420a-8856-0f1a99f994b2/66355289.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=575ed9c2ba98f84b8c619a9ce981c840d12cec5d8c05713903777d5e0c795fd6&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x514") ### Easy Item Check-In The quantity of **Non-Consumables** (Durables) can be increased without executing the [**Transaction**]() **workflow** step by step. However, the system will still create check-in logs to help trace back inventory movements. There are **two options** available: 1. Add items to any available location with the **+ Add new items** button. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/4e5f59ac-f0f4-4b82-b7b6-10eaab7a6fa9/66355290.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b751fbf1512ded1e7388e8312dbba257cac7dcf2d8e4afd304dd29db3127e8a9&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) 2. Increase the quantity of each item or location with the **Add new items** option you can access via **Edit**: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/64f585b5-05a6-4ca3-b4a9-f62174ef27da/66355291.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=28f2c1f302d6957cbf9ec5293e962c33aef17bdc9c5fbc52ba4cf226d0068e49&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x281") ![ ](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/2c7e6746-b7eb-4e90-8ff0-f1297a054b41/66355292.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=126f96bcf7e464072db918c85a137720a386aa1608b1b0527644791610c1c5b3&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x313") ### Easy Item Transfer Transfer quantities between locations without performing multiple transactions. Like easy check-in, the system will automatically create transaction logs for any transfer made with this method.  Access the **Move to Another Location** option via the **Edit** button included at each location or batch: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/74405f93-f911-42d5-b15c-20affdfa09b6/66355678.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=a14f13ffc457d1b660751e6d83c2afd8c65d152855fa0f260a359bd96fb6701b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x360") ![ ](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/f1ef34e0-d91c-4e13-a24b-8c70c3fc1d77/66355677.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2bcc4a4066e4ba1d4535a0b347285164f9e4da511198e9f67f4832af242c05ff&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x356") :::warning The **Easy Item Transfer** process creates **two transaction logs** in **Transaction History:** one for Check-out and one for Check-in. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/7dfdac91-1861-417e-aca4-5aafcc142c8c/137068786.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=924b20b3eaea90a7e9edcb1f9f04428aa74d62d7e12c423e61d4219bc68aa0fa&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::warning To perform easy check-in or easy transfer, users must have the [**Transaction Assignee**](/doc/privileges-user-access-details-CfHN1bm5hK) privilege activated in their user profile. If they do not have it, the **Edit** option will be inactive. ::: ![ ](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/d7d4db35-4b4f-4155-bc3d-953023b876cb/66355293.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=29e49d37aaf4c737f9a8380b50fefffe4e7379d9c5c25bc1acef0e48991a4b44&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::info The **+ Add new items** button is unavailable for users without the **Transaction Assignee** privilege. ::: ### Easy Item Check-Out Using the **Add to Cart** option, you can add items to check out directly from the Item List. This will open a new cart for checkout, allowing you to continue the **checkout workflow**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/0aebe6e5-6b13-4c13-b9f4-7351d5378852/66355294.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=9aa5c9b6a2cdf690e81f01b8a74499d4d9d76de79d80db566d65afad6ee5904d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::info **The Transaction Assignee** privilege is not needed for the **Add to Cart** option. ::: :::tip Learn more about the related **Transaction** **workflows** on the [**Check-in Transactions**](/doc/check-in-transactions-tTR3olggNG) page under  **Consumables without Expiration Check-In,** **Consumables without Expiration Check-Out,** and **Consumables without Expiration Reconciliation.** ::: ### **Identification** Every item, including existing items in your inventory, will get assigned a unique, searchable, system-generated **ID number**. You can look up items by complete or partial **ID number**s in any search field. In the **Identification** tab for **Non-Consumables**, you will find the item's **unique ID Number** and the **+ Add barcode** option, which allows you to add one or more barcodes to your item. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/c31bef50-5db2-4a23-be98-2db5818348ea/non%20cons%20bar%20code.PNG?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=bc64087f8426c029a0d65c6f77a454e07abb0e4f5d79a3811c9175d78e1e939b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =865.5x692") :::tip Apply one of the available [**scanning solutions**](/doc/recommended-barcode-and-qr-code-scanners-Ke1ex6g4Nv) to scan the barcodes on your items. [**How to Detect Items in Your Inventory**](/doc/how-to-detect-items-in-your-inventory-iTFSyYssZs)**.** ::: :::warning Make sure that the **cursor is active** inside the barcode field when scanning.  ::: ### Low Quantity Notification Email Define the lowest amount allowed for a Consumable with Expiration before having to restock. If the **Low Amount** is defined for the item, you can switch on an automatic notification email that will warn every user in the system with [**Inventory Manager**](/doc/privileges-user-access-details-CfHN1bm5hK) privilege about running low on the item: ![ ](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/c3f13819-7fe1-4bbc-a05b-320a9c5940f9/66355296.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=fecb44408d83bf6feba990ac5b0e7c1d0130affee73bed5c3e54023e44a6ff63&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =728x364") :::warning A Low amount [email](/doc/email-settings-uhmQ5aeTGr) is only sent out when items are checked out, not when requested or reserved in a [**Setup sheet**](/doc/setup-sheets-nn1x3niB6Q). Therefore, it is recommended to always run a **Forecasting report** before events. ::: A **Low Stock** icon ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/e16a2711-ddfc-4436-b70f-032b26074751/66355297.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7883f207e79daeab54ac14624f6002f0ce01f43f2358d561340a611ed16dd6b8&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50")will also appear next to an item on the **Catalog** tab when its quantity has dropped below the defined low amount: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/e19ffd7d-6da5-4866-a138-f347473df814/137068787.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ee8538d7387b3972641ab459ab9f755fd32ce4d6e2c8db411589fe4d9e7665e4&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ### Costs of Non-Consumables (Durables) You can add the cost of Non-Consumable items in the **Cost field** of the **Cost tab**. This tab also contains: * a drop-down to provide the **Unit** of the item * a **Description** field for notes * and an option to enter the **item's Purchase Order Number(s) / PO Number**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/4f397040-b54a-48b6-921e-c0c2bdc8de5b/66355299.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b06216e5c1ddf45d8068e75e59437e84a4911cc764e6ba6f5dec08e4a3431d9b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::warning The [**Cost Report**](/doc/reports-yT6NMamcos) lists only the costs and quantities of consumed "Consumable" items for scheduled events within a given timeframe. **Costs of Non-Consumables are not listed in the Cost Report.** ::: ### History The History tab of Non-Consumables lists the **Transaction history** logs of an item. Each entry is timestamped and includes other important details such as: * The **Type** of the Transaction, * **Quantity:** the total number of items in the transaction, * Storage **Location,** * the name of the **Transaction Assignee** responsible for the equipment, * the title of the related **Event.** ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/9e096aa4-4606-4a71-84fe-c80457f3113c/66355679.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7682f6ab8d68375b93211696ffdc16b9acbb727473cc4af46d3bb3b465e82014&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =685x404") :::tip Learn more about the [Inventory Manager](/doc/inventory-manager-vOW2yRV1Eg) on our [Inventory - How to](/doc/inventory-how-to-0RqhoAqgtJ) pages, and watch the [Inventory Manager Training Videos](/doc/inventory-manager-training-videos-eqiDv4PiyB). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)