# Managing Events in the Calendar # Creating a New Event **Adding an** **Event** within the Calendar Module can be done by **clicking and dragging the cursor**, which opens the **Edit Event** window. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/7287ede3-e98d-49de-be4a-306a03e82280/new%20event_cal_drag%202.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7f1f5aeba195b69e8bfbd687cb885d4f678cf7524326b803c08fef02307aa8cb&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x799") :::tip See [How to Add a New Event in Day View](/doc/how-to-add-a-new-event-in-day-view-bMokEUUA5O). ::: # Editing an Event Already created Events - displayed in the Calendar - can be **edited or deleted** via the same window opened by double-clicking the desired Event. In the **Edit Event pop-up**, * the *exact date and time*, * and *rooms* can be set, * *Case(s), Participants, and Resources* can be assigned, * and *repeat options* are also available. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/48aeca85-5534-4a6f-a2ef-7f2d92db2b42/EDIT%20EVENT%20POPUP.jpg.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=0f7412511d5eda6ffffaaf4f80407e5b7eac6c1e88fef0058eed61c5c0fb4624&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x1389") :::tip See [How to Edit an Event](/doc/how-to-edit-an-event-Gm6bVanSt6). ::: :::warning ***IMPORTANT:*** Timeslot structure can only be set on the **Activity Scheduler** page via [**Advanced Scheduling**](/doc/713a18e8-dc2e-4ae9-b38f-affdbd23be04).  The *Advanced Scheduling* link that directs to it appears in the top-right corner of the **Edit Event** pop-up window **once an Activity is assigned** to the Event in the corresponding drop-down. Events with scheduled timeslots can only be edited in [**Advanced Scheduling**](), so they appear pale, even for users with the necessary privilege(s). ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/290eff2f-f647-47a1-94a2-6dc178627848/advanced%20sched%20link.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=454485b5f16996fb0f7fe3289f5c5510680af745d979eb6037b475a82acfc2d1&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x696") :::warning **Events** displayed in **pale** indicate that the operating user has limited privileges (*SRP,* as opposed to *SRP (full control)*) and thus has no access to that specific Event. A warning message appears when double-clicking on any such Event, informing about ‘***No access’***. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/7a20aaee-f278-43ba-98a1-44745339b0c4/76908672.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=e876091735735556858a4878c1076a8d95557c122c6eee61fde0ac18f4f776b5&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) # Time Settings of Events ### **==Start and End Date selector==** The Calendar’s **Start and End Date selector** for Events works as follows: :::info ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/b22b7c34-f366-4310-ac27-7a63d0749a00/END%20DATE%20YELLOW.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2d54c8b962e5825b583172cb2e01f67123c3a361f323b907132320119130d0e8&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =342x134")When choosing a date, for example, when the **Start Date is later than the End Date**, **the End Date value is automatically adjusted** as much as possible to **maintain the original length of the Event**. Similarly, if we choose a date that makes the **End Date earlier** than the Start Date, the system **retains the Event's** length and **automatically updates the Start Date**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/c46e88bd-71f8-4f40-a31d-82c32e11a7fb/START%20DATE%20YELLOW.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=78af35d05ae05a16f85b2fc36d9b2f2f43fa88301b83f462ed85cd0d1af67a4b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =342x128")During each automatic setting, the **input flashes yellow**, indicating that the system has set it. ::: If the Event length cannot be kept in the automatic setting to stay within the given day (which is a mandatory criterion when setting up [Events](/doc/managing-events-aMJExQbuU0)), LearningSpace **automatically shortens the Event length to fit the day**. The same principle applies if the Event does not fit at the beginning of the day: the automatic setting goes before 12 AM (midnight). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/f3b5b202-8e55-48c9-905a-baded29d5151/CALENDAR%20start%20end%20date.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2640cdc368d7fd2cc45a823fe42efff0db8849f77b050625dcab5fb712b27118&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =3818x817") :::tip Users are informed about these adjustments with a yellow message. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/f697392a-5582-4c09-9127-fc55791a3f39/EVENT%20MIDNIGHT%20WARNING.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=3d455d869fb8ae5adfbefbfcb554d1c42cd363490fc487a012338b7fa4ddd2fd&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =841x189") ### **==AM-PM Switch==** **Smooth switching between AM and PM** in the **date picker improves the calendar's user experience**. The Timepicker add-on is included for setting hours or minutes. :::tip ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/0ac4d24d-a991-45aa-b70e-962fc2d38a72/AM%20TO%20PM.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4a0449b5687b9833eac73e20e8d2007ed6cc9c3a3f7e10a76af51e57cac54682&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =152x240")If **AM/PM** is the setting: **⬆️** Up arrow: Clock: 9AM, 10AM, 11AM, → 12PM, 1PM, 2PM, ... or Clock: 10PM, 11PM, → 12AM, 1AM, 2AM, ... Minutes: 57, 58, 59, → 0, 1, 2, ... If the setting is **24H**: **⬆️** Up arrow: Clock: 22, 23, → 0, 1, 2, ... Minutes: 57, 58, 59, → 0, 1, 2, … ::: :::success ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/9a725a96-640a-4221-ab3b-368df0a5414d/SYSTEM%20TIME%20FORMAT%2024.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4b64bd9bdd700f9ce9b57dd7b30eaba3ced055b94b32872a3218cfc1520436cd&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =266x292")You can switch to a 24-hour format by navigating to the [System settings](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/system-manager-ar9EDnlVcL) page.  ::: # Recurring Events Events can be set to **repeat** using the respective functionality in the Edit Event pop-up. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/4a6c7665-655f-41e5-9f53-a5bbb074f1a5/repeat%20event.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=722a532f863d44e02ac9b537eee9365e8ccf65992d71a3150e10d1a174942022&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =2074x421") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/89528786-47f9-4dc8-b3db-4e093aae02a2/repeat%20options%20dropdown_ENT.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=a2a084d4ba81cac11ac20b3ee69d55ca566d7020834c20922d86d48d3d3762fb&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =152x170") Once the **repeat frequency** **and end** have been set, all sequence instances of the **recurring event** will appear in the Calendar. Each such will have the same *Title, Activity, Case, Rooms, and Time and Duration settings.* ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/3372010b-8004-4b48-8990-ca45c4eac9e2/recurring%20event.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=158ccd436d4a99d2caad9c570e263cb8639ee9176c21e697586258e0626a9069&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1435x447") :::warning **IMPORTANT:** **Scheduling does not sync** with the event repetition. [Timeslots](/doc/how-to-set-timeslots-2Dz30DMuyB) and learner assignments must be set manually for each event separately. ::: # Flexi Events > You can create ‘Flexi events’ in the [Calendar](/doc/calendar-module-xtpJ2cbfqf) module with the help of [**Flexible Scheduling**](https://kb.learningspace.elevatehealth.net/s/0e31645b-b6d2-4b9b-b273-caba55458927), by **adding an** [**Encounter Template**](https://kb.learningspace.elevatehealth.net/doc/flexible-flexi-scheduling-Jhq8mapICa#h-encounter-templates) to the event. > > You can proceed with setting up the event as usual. > > > On the Edit event popup the following items will be disabled: > > * *Setup Sheet* > * *Miscellaneous* > * *Advanced Scheduling link* An **Encounter Template** must be added to the Event (in the Edit Event pop-up). This action will turn the event into a ‘Flexi event.’ ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/604cdfea-0d08-428d-9823-a83eabc4a6da/ADD%20AS%20HALLWAY%20STATION_card%20based%20login.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=f3808af3a900b20aa7de6492028731711361f2bffa641974ab0cee02f32729f0&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =2510x974") In the **‘Encounter Template selector’** option of the Edit Event pop-up, you can *add, create, and modify* an Encounter Template for an Event. ![Encounter Template selector and settings](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/707ceb80-22c6-4436-adff-b29cb7794f4e/WARNING%20AND%20ENCOUNTER%20TEMPLATE.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4b2e869449e25d415fe73b953164158bfd1a6dab3ded2376ce9160faa6dbee2e&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =957x675") ### **==Encounter Templates==** **Available Encounter Templates** can be selected from the respective dropdown menu. :::info The **"Add New Template"** option creates an empty Encounter template. Continue editing it by clicking on **Edit**. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/ffbba6ae-3079-4727-b104-dcd54cfe9597/Add%20new%20enc%20template_NEW%20Edit.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=c34caad2c6f50285b27bf74de44e186f2db7fb407f46f0f99aa90eee2a9f3143&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x541")The **"Add New Action”** dropdown provides the following **Recording and Intercom** options: ***Start Video, Stop Video, Send audio to Hallway, and Send Audio to In-Room.*** ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/57f90952-364b-4017-830a-a9147f1207d5/CREATE_EDIT_ENCOUNTER%20TEMPLATE_GIF.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=56d5af6e838d8dc723eced4c1062baefa07916a77c02e0bb20f399fdc8ce9510&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1902x801") :::info The different actions/steps defined in the encounter template repeat with the start of each new encounter. ::: :::tip The **time picker** displays **hour, minute, and second** dropdowns. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/0ade14dc-2034-45c3-b4bb-f769fc53d2bc/TIME%20PICKER_ENCOUNTER%20TEMPLATE_H%20M%20S.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=967bfb268a532ca3ccc24d951184fc12b70c9a81f2c74068682f9ec240219e3b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1188x455") In the example above, the **video recording starts 5 minutes** after the Encounter starts and **stops 1 hour** after it. ::: :::tip Steps are ordered into a **sequence** based on the **time setting**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/fa8a3b7c-a81b-4ea8-8009-69750913ab74/setup%20new%20encounter%20template_NEW_SAVE.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=562a08c384e1dd9e7e118f57a1485aa4bd5cae366d0fb018e6b284562e5a966d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1791x619") ***IMPORTANT:*** Actions are only ordered after **saving**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/7fec447a-64af-404b-a29f-3f7ba4069f1d/image.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=c3aa404b97c09394f2c15520d78a05c9cb1e687c5c0ec81e297da47730aa933e&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =801x269") ::: ### **==Adding Cases to Rooms==** [**Cases**](/doc/case-manager-QdAIr4bLwJ) must be assigned to the rooms; otherwise, the system warns you: *‘No case added to the room.’* ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/1e0e1727-8249-4a4e-bd90-4c382e4bf362/NO%20CASE%20ADDED%20TO%20ROOM_WARNING.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ddda7ee257c6d6aa573478427bb73a291921b8158994f7b04be5e2681b629d99&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =404x222") The ***‘Apply same case to all rooms***’ option can be enabled: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/702039ce-5bac-4146-8f36-65434262f969/apply%20same%20case%20to%20all%20rooms.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2ea3aa606df803de6837f8417c70b7a3335840954291241fe559c51f3bceed93&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =856x221") ### **==Privileges==** :::info Only ***Admin*** and ***SRP Full Control*** privilege users: * can create and edit [Flexi events](https://kb.learningspace.elevatehealth.net/s/0e31645b-b6d2-4b9b-b273-caba55458927) * can create, edit, and use [Encounter Templates](https://kb.learningspace.elevatehealth.net/doc/flexible-flexi-scheduling-Jhq8mapICa#h-encounter-templates) SRP privilege users can’t create Flexi events (only regular events) and can’t edit Flexi and scheduled events created by an Admin or an SRP Full Control user. ::: :::tip See [Flexible ('Flexi') Scheduling](/doc/d420ff1d-b8c3-4bc0-bf44-beb4824e53ed) ::: :::success For more information, go to [**How to manage repeated (recurring) Events in the Calendar **](/doc/how-to-manage-repeated-recurring-events-in-the-calendar-L717xwtHtI)and [**How to manage repeated (recurring) Events in Advanced Scheduling**](/doc/how-to-manage-repeated-recurring-events-in-advanced-scheduling-O0XhS5HJSF)**.** ::: # Enabling Data API Access The *‘**API access’*** **checkbox** will be visible, and thus, [Data API Access](https://kb.learningspace.elevatehealth.net/doc/security-new-l3JLjVGibe#h-data-api-access) can be **enabled for selected Events** on the Edit Event pop-up, IF * Data API Access is **enabled** on the [Security NEW](/doc/8add9d62-62ff-4446-84e4-07652bf28e5b) tab of the [System Manager](/doc/dde83ad9-36b6-41e3-9492-33a2b77fbec7) * AND the ***'All events are accessible via API by default'*** option is **disabled** (unchecked). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/f4f05c8c-1244-471a-8b36-c2a367f1c477/all%20events%20unchecked%203.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=638a220307dfa59c76bbc9ed8537128e7c326e34d8b81857881358fb3d2fbf4f&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x395") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/a26b0ce8-4f8c-45c2-8002-ea6c760ae537/EDIT%20EVENT_API%20ON.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=8625980e222b640b525695c9a2eaedeb05c4bdbed16a13a9c4b48bd08b7146e4&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =2866x704") :::tip Both [events created in the Calendar](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/calendar-how-to-KhBAPZEVFp) and [in Advanced Scheduling](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/how-to-add-new-events-in-activity-scheduler-Nnd8NOn2DC) can be saved as API-accessible events. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/0610c78c-bbf8-4960-af41-7fde9c8af13e/EDIT%20EVENT_ADV%20SCHED.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ad6ac80b94ffe4e960136015fa982dc98c7ba38706a997b948bd84b6350d5cf3&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1190x300") ::: :::success ***TIP:*** Notes can also be edited and saved for an Advanced scheduled event. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/b2604230-0f89-40cb-9eb0-6a13e137f119/EDIT%20NOTES.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=76f2c856e8c3dbf489738ad248e3eb76f2bb20993052a1979a36cbb66201bf82&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1318x509") ::: :::info If **two SPs** are assigned to **one station** of a scheduled event, every [Case item](/doc/items-Jg8T3db0qZ) of the [section](/doc/sections-5ToJRGE5sd) will appear duplicated in the Data API (*one with the name of the first SP, the other with the name of the second SP, respectively*). ::: :::success For more information, see [APIs in LearningSpace](/doc/8b3dc0ee-b9dc-45b8-8399-54c4e2d42882) [How to Generate a Raw Data API key](/doc/c43e3994-8e68-4267-bf6a-71e0ce4a8d1b) ::: :::tip For further information, visit our [Calendar - How to](/doc/calendar-how-to-KhBAPZEVFp) pages and watch our [Calendar Module Training Videos](/doc/calendar-module-training-videos-7yYLxqHvco). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)