# Learner Check-In - Check-Out With the **LS Check-In Application** available for download both in App Store iOS and Google Playground, Learners can log in to LearningSpace using their phones. With their individual QR code accessed through their Profile, they can use the Kiosk of their institute  - or any device to which a **QR code/barcode reader** can be connected - to check in to the LearningSpace system. :::info Learner Check-in is only available for users with **Learner** role. ::: ## LS Check-In Application Once the **LS Check-In Application** has been downloaded, the LearningSpace server has to be set up via a secure connection to it. Therefore, the first login has to be completed through the following link (***lshost***  to be replaced by the hostname of the institute):   *https://lshost* ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/04f60dc0-5853-4e57-9ad8-7529bc03ab18/70386325.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=3b9e1e8362e0e0e035d4933b2a69e68787ea51a7186d44cb0527c03d2fb5518c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/a2f83f3e-4bb6-4c7f-ab4f-3f7612c650fe/70386326.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4362ac3bc8a0b7219a422a000689bb67ba611cf4471c5d5209643933e737ac8c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject)Login is to be done using the Learner's credentials, which they used to register to the LearningSpace system of their institute. Once they are connected, they get a QR code to use for check-in. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/afd3973a-cf2d-468e-a7b5-caf96bdd6757/70386327.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=410b77029b6089f3713de1ecc7ab3e9cc903a8788918b042d8984f907f348b09&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =271x463") ## ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/7b7e5bc1-ae49-406b-b991-fb582fff22f5/70386328.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b9f208340bc2755ae60a1637377e6116e9e17847b01c88b2b0aa992d5b8c2d2d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =246x422") ## Check-in Station Set-up To display the Check-in page, the following page has to be opened on a Check-in Station (‘*lshost’* to be replaced by the institute's hostname): *https://lshost/w/sp.cgi/learner-checkin.* :::info A **Check-in Station** can be a Kiosk or any device to which a **QR code/barcode reader** can be connected (computer, tablet, etc) ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/ed7b31a5-eec9-4c07-9ae0-1cdcf4d06e6f/70386330.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=e39e6caa111def4b08033ed4c1bcf0956b27e3dd2bec6e6ec4c8fcd9f5be1ebb&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Check-In Process When a learner is identified in the LearningSpace system by the **QR code** presented on their mobile device or the **barcode/QR code**  (printed out) - that corresponds with the Learner [**Card ID**](/doc/edit-user-pop-up-p53l4RpOgR) parameter - the **Check-In button** will be enabled. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/33b9b194-6349-42fa-81af-9f08563c0bfb/70386329.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=f1a70be81008ae4e39836dabf2d7e186b61654bc50e68099884ec6bdaa17d07f&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) Upon checking in, the events the Learner is assigned to are displayed on the screen. :::warning If a user has already checked in, using the QR code/barcode will activate the **Check-Out** button. ::: ## Check-In Manager In the **User Manager** module, users can be checked in or out manually by an *Admin or User Manager* privileged user. You can check a Learner in by clicking the **Check In button** at the bottom of the Account tab of the Learner's individual pop-up. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/96c431bc-fb5f-4c5f-9f90-95fc5d92727b/136347743.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=e87064943667798f0bba32cf4f0a9fbabbc8a4885e3e61a06c2ccf2c24bbcae5&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) Once a Learner is checked in, they are listed on the **Check-In tab**. Ticking the checkbox next to a desired Learner's name and then clicking the **Check Out User(s)** button at the end of the list will result in the learner's **check-out**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/5041a9e1-cd33-4760-b036-96e647fafffe/136347744.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=42ed131aa6396863d52a73c1b6a3ce549bf067dc18eba29e0f2092dadb785bc6&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) The Check-In tab contains all information regarding the **contact hours** of Learner users. The LearningSpace system calculates **durations** based on check-in and check-out data, independent of whether they were learner- or Admin-initiated. * The **Total event duration** reflects the total duration of all events the Learner participated in, irrespective of any specific timeslot assignment. * The **Check-in duration is the time interval from check-in to** check-out. :::info If the Learner forgets to check out, and the Admin does not check them out, the **overnight system maintenance** will check the Learner out. However, the Check-in duration will not reflect the valid interval. ::: ## Learner Check-In Report On the **Check-In** tab of the **User Manager**, two types of Learner check-in reports can be generated. Clicking the **Generate Report** button in the top-right corner of the tab prompts the **Check-In Report** pop-up window, where additional data is required, depending on the report type. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/f7aa97fc-cf5d-4dcb-a328-a625cf022e12/136347745.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=74eb1aa2df5387d03db9717378403d1d8f4e6eff85ca5dbd18dee222efae1958&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject)  Once all required information, that is, the *time interval* for the **Daily** and *specific activity,* is selected for the **Activity** type of report, the **Generate Report** button will be activated, and the requested report can be displayed in **PDF format** or as an **XLSX file.** ### Export to PDF The generated report can be **exported as a PDF file** in ***Daily- or Activity-based*** types. **==Daily==** - yields a report of individual learner check-ins per day for all days of the interval determined by the date selectors. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/22dcde99-bd79-40f5-bf85-cfe083c5c489/image.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=9bf172bb5b27b18b07efae2cd53c2cd98edbf6899293cabfbe6d5aba07d4950d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1082x481") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/dc03f9c5-ffba-4ede-89e3-eec4744d6738/image.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=77a7bedf390884216773cd58f13428075740e3f5981c2504bf12891e7d8bb119&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x332") :::tip ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/0ac4d24d-a991-45aa-b70e-962fc2d38a72/AM%20TO%20PM.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4a0449b5687b9833eac73e20e8d2007ed6cc9c3a3f7e10a76af51e57cac54682&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =152x240") **AM-PM Switch** A **smooth switching between AM and PM** in the **date picker helps the calendar's user experience**. The Timepicker add-on is included for setting hours or minutes. You can switch to a 24-hour format by navigating to the [System settings](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/system-manager-ar9EDnlVcL) page.  ::: * **==Activity==**—creates a report based on the selected activity (the time interval will be unmodifiable), lists all the members of the Learner group assigned to the selected activity, and displays the aggregated duration. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/6686f64e-1668-438e-8664-c6f6f0006d5f/image.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=6afcbeddd641a9071d8be01ab24f9ad7703c854f82e0795e04539c19a23c1501&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =428x316") :::success Pop-ups must be enabled in the browser for the reports to be displayed. ::: :::warning If an Activity is **hidden**, it will not be listed in the Activity selector drop-down. Consequently, the *Activity-type* report will not be available for that activity. However, the *Daily-type* report lists all check-ins of all events falling into the interval determined by the date selectors, regardless of whether the activity containing a specific event is hidden. ::: :::tip A latest enhancement allows Reports of LearningSpace to support *Chinese, Korean, and Cyrillic characters.* ![Learner Check-In Report](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/148c3d5d-7b4e-445d-895b-b040bc7025e9/CHECKIN%20REPORT_CHKR.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=f49f68c70a9a9c11f0f33fc58863ea5aee94faf24f2399ec69280afcdfdd390b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =556x375") ::: * ### Export to Excel Option The Check-in Report now features an **Excel (XLSX) export capability**, enabling you to **download the raw data** and **filter it** according to your specific needs. :::tip ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/510526a8-fd9d-4832-845c-e4965cd01359/CHECKIN%20REPORT%20XLSX%20OPTION.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=0b6e71e65ef492770aaa19dced56cfbc8c191b8e6de7f105be7739260219fc1e&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =385x221")When downloading this report, you can use **a selector between PDF and XLSX** export, both in the ***Daily and the Activity*** Report types. The report also contains the new [‘***Department’***](https://kb.learningspace.elevatehealth.net/doc/2025-may-new-features-IvATyhCgr5#h-department-field) field. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/bf481404-3fb1-448c-87cc-b46be841e77f/CHECK%20IN%20EXCEL_DEPARTMENT.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4e040c0be32afa2e664f6af152000f706d0e8c22716906725d162c24058f7d3f&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1786x312") ::: ### **CardID support and LDAP synchronization** Learner check-in is supported via the **QR code or barcode** printout of the Learner's **Card ID** (registered in the LearningSpace system as cardID). To facilitate its use, Card ID (registered on the [**Edit User pop-up**](/doc/edit-user-pop-up-p53l4RpOgR) in the **User Manager**) has been added to the parameters for LDAP synchronization (on the **Directory Access Settings** of the **System** module). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/c1a08156-a47e-4768-8d38-163536cc9498/136347747.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7f7428109a21aedc3d865019a3638f6de0362b194411ad2a15b8ac4eed9f2111&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x453") :::warning **Character limit:** The Card ID cannot be longer than **127 characters** - otherwise, the following error message will be displayed: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/c1bf3e65-cd1b-4cc5-a12e-1f96c89c85d9/122814656.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=845b1cc6cbdc4757bb328709c6f17cc5a3f3c4ae34ca1ecb0069d203af437e41&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =514x273") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/c5e2cc31-022c-4f5d-b807-4e74f396e89b/122814657.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7a30f59b711e92e5684f7dfcb5007c50556e156bcf0f867f259f24f758d5f59f&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ::: :::info Related pages * [LS Check-In Application Guide for Learners](/doc/ls-check-in-application-guide-for-learners-Od9VYBcbGf) ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)