# ◾ How to use the Video Transcript Tool? The **Video Transcript tool** enhances video recording and checklist-related capabilities with audio transcription by introducing **automatic transcript generation**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/09885035-7253-48ee-85cb-da5424f93eb1/TRANSCRIPT%20TOOL_GIF.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=638bbbc091856b1f1fae30c787c946dda3ed8b4a05e8d7e69d75e7efc8d4e025&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ***What is Transcription?*** Transcription is the process of converting audio or video recordings into text. :::info **The transcript** of a video can be read on the [**Video review**](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/video-review-ue2ApIOQx4) **page.** ::: :::tip In LearningSpace, transcripts can be generated in English. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/c59d2a77-c5c7-4e30-a760-21ac80bc57a0/toggle_speech%20to%20text.PNG?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=295446c5c098bb2427dd05146878ba427a3df02382f7cc71efbb9e1b190dae46&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =765x357")   ## **Audio Transcript capability** Once a video is processed and transcript generation is **enabled globally** under [Local Settings]() (System manager), the system **automatically generates** an audio transcript for the video**.** ## **Enabling Transcripts** Transcripts can be **globally enabled/disabled under** [**Local Settings **](/doc/local-settings-aF4ZnTyKHr)on the [**System **](/doc/system-manager-ar9EDnlVcL)page. :::info For assistance, please contact your LearningSpace System administrators or email [ls-support@elevatehealth.net](mailto:ls-support@elevatehealth.net "mailto:ls-support@elevatehealth.net"). ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/37dabc89-7bd3-41e5-863f-78d868769b82/ENABLE%20TRANSCRIPT_TERMS%20AND%20CONDITIONS.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=04e036bd06556d6f90ff6fa8689617da441fe23958ad5b9d92dbd9f6e6a2fd3e&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =551x375") **Privileges** :::info Users with the following privileges have the right to enable/disable transcription in **Local settings**: *Admin* *System Manager* Users with access to the Video Review module can download a Transcript. ::: If the Transcript feature is **hidden** (disabled), the system does not generate transcripts, and the **Transcript tab is not displayed** on the Video Review page. :::info *NOTE:* Previously generated transcripts are stored in the database if the Transcript feature gets disabled. ::: When the **toggle is on**, the system runs a **service test** (health check) in the background and displays the results to the user.  ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/0e9595b6-9b5d-4965-9f15-494e3b62c270/image.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=39fd6c000954b3fb55925ea2f1e57f529cb70d962ebbdbd4fa394bc1f2870115&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =495x77") :::warning If a **transcription service test fails**, when a user toggles the transcript option, the system does not enable the transcript service. ::: :::tip If the global transcript setting is enabled **after** an existing video is processed, the video **will not have** a transcript. *TIP:* *Download and re-upload these videos to enable the system to generate a transcript for them.* ::: :warning: ***IMPORTANT:*** *Transcript can only be generated **if the first camera** (Camera #1) assigned to the *[***Room ***](https://Rooms tab)*has an **audio source set (System manager,*** [***Cameras tab***](/doc/cameras-tab-8RMymSnjpT)***).*** ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/b002e093-343f-405a-98bb-c66ce0ba5cd8/camera%201%20_rooms%20tab.PNG?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=36c032da276da33b9e695733d3b2eb700c1b98de05bcd590f5fd9d20423b299d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x199") ## **Closed Caption (CC)** ***What is a Closed Caption?*** Closed captions are created by transcribing the video's audio and then synchronizing the text with the video footage. If a transcript is generated for a video, you can turn on the **Closed Caption (‘CC’)** functionality on the Video Review interface, **utilizing the generated transcript**. **Closed Captions** have a black background box with limited opacity. **To turn on** Closed Captioning, use the grey **“CC” button** in Video Review/SRV, located next to the recording control buttons (rec, play, stop). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/59917991-eb1d-484a-b8bc-fcbd9e37ed33/cc%20black%20inactive.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=0f982391d9001bef16707aa7f61e4742be5a00efe8f4ddc619bde5aecd9f6820&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x295") When the icon is clicked, it becomes **blue**, and a closed caption becomes visible. Clicking it again makes it invisible. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/ded91024-a88a-4959-828b-3efa9d318230/cc%20blue%20active.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2b2a7dd04780ad0cc2705ef8e26b7596252db7095fc8da83e9f97efe7fafb95e&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =556x272") :::info Closed Caption is turned **off** by default. ::: ## **Searchable** **Transcripts** You can do a text search in the transcript by **typing in the search bar** above the transcript. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/f8c4e6b7-0768-451a-b36e-859639e16681/search%20transcript.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4f3dd016bc26eb8fc55e06b3ad56b4c878ef2ca577dc3681e17c881b819d8edd&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =428x455") The transcript **highlights segments that match the search query,** and you can cycle through the search results using the up-down arrow icons or hotkeys. ### **Starting a new search in Transcription** 1. Open the Transcription Tab in Video Review. 2. Click on the search field. 3. Type the word you are looking for. 4. If there is a finding, the “finding stepper” shows the number of findings (right side) and the actual “in-focus” finding (left side). You can click on the up-down arrows and highlight the findings. 5. **Scrolling in the video transcript:** When scrolling backward or forward, a button appears at the bottom: **“Return to current time.”** If clicked, the transcript view jumps to the time segment of the transcript that matches the currently playing video. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/efb8765b-b405-4a91-acb0-f4b96baa44e8/return%20to%20current%20time%202.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=8ee6450806033d01e9b1118c7646e7a1228ebe9181c0a628f91932bfcbd77c36&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1530x714") :::info When **grabbing the timeline** or **clicking on the annotation icon,** the transcript **syncs** with it. ::: ### **Navigation based on Transcript** You can navigate the **video timeline** by **clicking a block** in the transcript: the **video jumps** to the corresponding segment. ## **Transcript file download** The transcript / Closed captions can be downloaded by clicking the **Download Transcript** option. You receive a file in **\*.srt format**, named according to the specified format, containing the transcript. :::info Recommended video players: **Windows Media Player, QuickTime** ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/d5c067f1-42c2-4f42-9b27-9fb378b11132/download%20transcript.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=14aaeb5429207156277e8b53c7d9e2e4c696f7cffa7c70e3fe3fec322c8b1500&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =950x757") :::info Specified naming format: [ ] + [DATETIME OF VIDEO] Specified file format: SRT - or other similar industry standard subtitle format ::: :::tip If a transcript is generated for a **video with multiple speakers**, the different **speakers are diarised** in the transcript in the following way: *Speaker #1, Speaker #2*. ::: ---   ## **IT Requirements** The LearningSpace server needs to access:   1. [https://api.elevatehealth.net](https://api.elevatehealth.net/) (on HTTPS, TCP port 443).  2. [https://idp-cert.learningspace.elevatehealth.net](https://idp-cert.learningspace.elevatehealth.net/) (on HTTPS, TCP port 443). :::warning Customers with **offline systems cannot use** this feature. ::: :::success [AI tools in LearningSpace](/doc/ef7be453-2b82-473c-9ec1-aae32b3311ec)  [AI tools in LearningSpace - How to](/doc/747f6b97-0c16-4c7e-9c7f-eb32426543c7) ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)