# How to use the Video Transcript Tool? The **Video Transcript tool** enhances video recording and checklist capabilities by adding **automatic audio transcription**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/c9b9d59d-c40f-4a4d-92f4-4cbea6e43b2d/TRANSCRIPT%20TOOL_GIF_EXP.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ab71455b3aae3113d6b332f4335da742008cb1d06b81482f075681991ff25561&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ***What is Transcription?*** Transcription is the process of converting audio or video recordings into text. :::info **The transcript** of a video can be read on the [**Video review**](https://kb.learningspace.elevatehealth.net/s/exp-hs/doc/video-review-JYMRivCuop) **page.** ::: :::tip In LearningSpace, transcripts can be generated in **English.** ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/972fa1a8-7cdf-4c46-8812-c1b451deaedc/transcript%20page.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=8b1ed79669a01fbcca7756153681cc4ed1ebf70ed847a9e0ebee0464c144ef99&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =765x667")  :::warning If the global transcript setting is enabled **after** an existing video has already been processed, the video **will not have** a transcript. ::: ## **Audio transcript capability** Once a video is processed and transcript generation is **globally enabled** under Local Settings, the system automatically generates an audio transcript for the video **after the recording is complete.** :::tip A transcript can also be generated for [**videos uploaded**](/doc/how-to-upload-video-recordings-to-learningspace-3SqKWi9lGb) directly to the Video Review module. ::: :::info Once a video is deleted, the related **transcript will be deleted as well**. ::: ## **Enabling Transcripts** Transcripts can be **globally enabled/disabled under** [**Local Settings **](/doc/local-settings-nRgTM4hBts)on the [**System **](/doc/system-module-TNvU3yVfhr)page. If the Transcript feature is **hidden** (disabled), the system does not generate transcripts, and the Transcript tab is not displayed on the Video Review page. When the **toggle is on**, the system runs a service test and displays the results to the user. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/e7c21363-d50c-4734-a9c5-4465e2667587/Transcript%20service%20enabled.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=704796c1982f9e52c1940a917c26787d594e8331aabeffb4876efc781ca928c5&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =428x51") ### **Privileges** :::info Users with the following privileges have **the right to enable/disable** **transcription** in **Local settings**: * *Admin* * *System Manager* Users with **access to the Video Review** module can download a Transcript. ::: :::warning If a **transcription service test** fails, toggling the transcript option does not enable the transcript service. ::: :::warning **IMPORTANT: IT Requirements** The LearningSpace server needs to access:   1. [https://api.elevatehealth.net](https://api.elevatehealth.net/) (on HTTPS, TCP port 443).  2. [https://idp-cert.learningspace.elevatehealth.net](https://idp-cert.learningspace.elevatehealth.net/) (on HTTPS, TCP port 443). Customers with **offline systems cannot use** this feature (or other AI features of LearningSpace). ::: ## **Closed Caption (CC)** ***What is a Closed Caption?*** Closed captions are created by transcribing the video's audio and then synchronizing the text with the video footage. If a transcript is generated for a video, you can turn on the **Closed Caption (‘CC’)** functionality on the Video Review interface, **utilizing the generated transcript**. **Closed Captions** have a black background box with limited opacity on the black background. **To turn on** Closed Captioning, use the grey “CC” button in Video Review/SRV, aligned with the recording controls (rec, play, stop). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/b09298d9-96d3-4b05-8f5b-e97088b76f80/cc%20black%20inactive.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=607afcad47fc16000857b7ffdf94b35e32e2a06aa063b93014a23d942764ed47&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x295") When you click the icon, it turns **blue**, and closed captioning appears. Clicking it again makes it invisible. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/df8f887e-7b73-4672-92ee-0604c4eaca15/cc%20blue%20active.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=9bfd39bd33c9b01df31d0ce4bc93a7e0dd97d05960d876c305fcc9ef09eb9878&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x293") :::info Closed Caption is turned **off** by default. ::: ## **Searchable** **Transcripts** You can do a text search in the transcript by **typing in the search bar** above the transcript. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/086d06c8-d89f-4bd5-816e-77641bc4412b/search_exp.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b5bb7f270ebe3e19cab43d4954aecd92071e855ab26e4aa2cb9dc609359fe362&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =471x373.5") The transcript **highlights/displays segments that match the search query,** and you can easily cycle through the search results by using the up-down arrow icons or tapping hotkeys. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/4b367780-c300-4e00-aa06-84d26dc548af/search%20cut.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=548dea6fba2fa26f3bbcf5f01e280457c93b77e22d7e898e8f72920cc749c6c4&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =385x986") ### **Starting a new search in Transcription** 1. Open the Transcription Tab in Video Review. 2. Click on the search field. 3. Type the word you are looking for. 4. If there is a finding, the “finding stepper” will display the number of findings (on the right) and the current “in-focus” finding (on the left). You can click the up/down arrows to highlight the findings. 5. **Scrolling in the video transcript:** When scrolling backward or forward, a button appears at the bottom: **“Return to current time.”** If clicked, the transcript view jumps to the time segment of the transcript that is in sync with the currently played video. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/68cbed81-68b9-4cec-b178-6c502b065525/return%20to%20current%20_exp.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=fbfc54e4c9a2a59d00b5dfb1571f96c5ec640b5c02272f3870f52cf6db862674&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1530x754") :::info When **you grab the timeline** or **click the annotation icon,** the transcript **syncs** with it. ::: ### **Navigation based on Transcript** You can navigate the **video timeline** by **clicking a block** in the transcript; the **video will jump** to the corresponding segment. ## **Transcript file download** When [downloading a video recording](/doc/how-can-i-download-video-recordings-created-in-learningspace-r2NkSLwdHt), the transcript / Closed captions can be downloaded along with it by clicking the **Download Transcript** option. You will receive a file in **\*.srt format**, named according to the specified format, containing the transcript. :::info Recommended video players: **Windows Media Player, QuickTime** ::: :::info Specified naming format: [ ] + [DATETIME OF VIDEO] Specified file format: SRT - or other similar industry standard subtitle format ::: :::tip If a transcript is generated for a **video with multiple speakers**, the **speakers are diarised** as follows: *Speaker #1, Speaker #2*. ::: --- ### **New Permission Controls for Transcript View & Download for Learners** In the latest versions of LearningSpace, [**Video Review** ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/video-review-ue2ApIOQx4)allows Learners to [**download transcripts**](https://kb.learningspace.elevatehealth.net/s/5118a0d1-a402-4131-9b04-957ca3af5458) only if this is **explicitly enabled** in the [Edit Activity](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/edit-activity-pop-up-uYFkqiiNhq) pop-up for the Activity. This means that **transcript download and visibility** are **not automatically granted** for Learners. **LearningSpace grants:** * Separate permission control for transcript visibility or download. * Transcript download is only available when Video review and Transcript download are enabled. 1. Go to the Edit Activity pop-up of your Activity 2. Open the[ Reports tab](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/reports-tab-UYc4w4MW5i) 3. Select [Learner Access](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/learner-access-vqSzC4M92j) 4. Use the ***“Transcript”*** and ***“Download transcript”*** options to limit Learners' access to the Transcript download. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/1c5cdf04-e732-456a-b038-f253e0a1ba36/LEARNER%20ACCESS_TRANSCRIPT%20NEW.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4fb05afd6d3fdf19550e648a0d5b5381252283fb2d586ca61f83fad5f376c9eb&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =556x385") :::tip * If the Transcript checkbox is unchecked → the transcript is not visible for Learners in the Video Review. * If the Transcript is enabled (checked) but Download Transcript is disabled (unchecked)→ the transcript is view-only. * If both options are enabled → Learners get full access to the transcript. ::: :::warning ## **IT Requirements** The LearningSpace server needs to access:   1. [https://api.elevatehealth.net](https://api.elevatehealth.net/) (on HTTPS, TCP port 443).  2. [https://idp-cert.learningspace.elevatehealth.net](https://idp-cert.learningspace.elevatehealth.net/) (on HTTPS, TCP port 443). ::: :::warning Customers with **offline systems cannot use** this feature. ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)