# ◾ How to Understand Concepts within Advanced Scheduling
:::warning
[**Advanced Scheduling**](/doc/advanced-scheduling-6uw4GlWcNY) provides means for **pre-programming events** such as:
* **exams,**
* **simulation exercises**,
* **lab practices,** etc.
Users with the [**necessary privilege**](/doc/roles-E8osxYRlCO) (Admin, [**SRP (full control) or SRP**](/doc/privileges-wnjrx8qPWS)) can **schedule specific events** within an [**Activity**](/doc/activity-manager-8Z2fsIu6LP)
* for the assigned **group of users**,
* using the selected **Cases**,
* specifically **time-managed**
* in the designated **Rooms**.
:::
:::info
For **Advanced Scheduling**, the following **concepts** are necessary to understand:
:::
| **Concept** | Description | Related Help site pages |
|---------|-------------|-------------------------|
| **Events** | Activity schedules are broken into [**Events**](/doc/events-jgKvWwXKxY). An event is **a period of time** during which *the station setup* and *SP assignments* remain the same. This means that **throughout the event**,- the **same Case** - with the **same SP**- runs in the **same room**.**Events must start and end on the same day**, whereas an Activity can have multiple events on multiple days and even last for an extended period (e.g., a year). | **-** [**How to Add New Events in Activity Scheduler**](/doc/how-to-add-new-events-in-activity-scheduler-Nnd8NOn2DC)**-** [**How to Duplicate Events**](/doc/how-to-duplicate-events-n62EdqBhHr)**-** [**How to Delete Events**](/doc/how-to-delete-events-sVTXJjsIg4)**-** [**How to Assign Learners to Scheduled Events**](/doc/how-to-assign-learners-to-scheduled-events-1prezwooBD)**-** [**How to Assign SPs to Scheduled Events**](/doc/how-to-assign-sps-to-scheduled-events-8fk6D6d0ND) |
| **Rounds** | A [**Round**](/doc/timeslot-creation-kNvVKgpkNE) is a **period of time for which students sign up:**- Each student is **expected to attend** an exam __for one period__ (one round). A learner must **complete each Case** within a round. **- Consecutive rounds** make up an [**Event**](/doc/events-jgKvWwXKxY). - A round must **start and end** within the same event. - Rounds are made up of **consecutive** [**timeslots**](/doc/how-to-understand-concepts-within-advanced-scheduling-5ekv8XY5Zs) __without any time gaps:__
:black_small_square: The timeslots included in a round can be **regular** :black_small_square: **or special student encounter timeslots** (for example, *debriefing or lunch break*). :black_small_square: A valid round must contain **at least one student encounter** timeslot.
- Rounds are only valid if the first timeslot **"starts new round"** and the last timeslot **"ends the round"**. These conditions can be established by checking the relevant boxes when [**setting up timeslots**](/doc/how-to-set-stations-0muKYWlDYJ) within an **Event Setup**.If the round setup is **invalid**, an **error message displays** at the top of the scheduling page, and changes cannot be saved. | **-** [**Timeslot Creation**](/doc/timeslot-creation-kNvVKgpkNE)**-** [**How to Set Timeslots**](/doc/how-to-set-timeslots-2Dz30DMuyB)**-** [**How to Assign Learners to Scheduled Events**](/doc/how-to-assign-learners-to-scheduled-events-1prezwooBD)**-** [**How to Assign SPs to Scheduled Events**](/doc/how-to-assign-sps-to-scheduled-events-8fk6D6d0ND) |
| **Timeslots** | **Timeslots** are **the smallest time units** within an event. **__During a timeslot__**, *one or more assigned learners* must **complete __one Case __**with the help of an *SP or a simulator*. There are two different types of [**Timeslots**](/doc/timeslot-creation-kNvVKgpkNE):**Learner encounter timeslots** are the timeslots used for a learner to encounter an SP or simulator. **- Special timeslots** are timeslots used for occasions when no learner encounter happens, but the time interval is used for a specific purpose (e.g., orientations, breaks, or debriefings).**Consecutive timeslots** make up [**Rounds**](/doc/timeslot-creation-kNvVKgpkNE). Besides its **length**, a timeslot also has a **time after property**. | **-** [**Timeslot Creation**](/doc/timeslot-creation-kNvVKgpkNE)**-** [**How to Set Timeslots**](/doc/how-to-set-timeslots-2Dz30DMuyB)**-** [**Timeslot Assignment**](/doc/timeslot-assignment-r1mdz3jlk7)**-** [**How to Create a Timeslot Structure Template**](/doc/how-to-create-a-timeslot-structure-template-O8zrQHbHvP) |
| **Stations** | A **station** is a **room running a specific Case** for a **specific event** of an Activity.
→ Hence, an Activity can be **running at multiple stations**.
Stations can be the *same* across multiple events or can be *different* for each event. | **-** [**Stations in Advanced Scheduling**](/doc/stations-in-advanced-scheduling-DbvzvWxUZV)**-** [**How to Set Stations**](/doc/how-to-set-stations-0muKYWlDYJ) |
| **Spots** | Spots are the **maximum number of available spaces** for students to participate in a specific **round**.- By default, spots are **calculated automatically based** *on station setup and a number of timeslots*. - However, this calculation can be **manually customized**.
| **-** [**How to Set Spots**](/doc/how-to-set-spots-aTralN3Ijl) |
| **Group size** | Specifies the number of learners simultaneously participating in an encounter at the same station. | **-** [**How to Choose Group Size and Rotation Scheme**](/doc/how-to-choose-group-size-and-rotation-scheme-xm5yneHuPx) |
|------------|----------------------------------------------------------------------------------------------------|------------------------------------------------|
| **Rotation scheme** | :white_medium_small_square: **Small circles -** The system rotates or circles learners around a group of stations. Multiple concurrent circles are formed when Cases are run on multiple stations. This setup can be more efficient during overbooking situations.:white_medium_small_square: **One big circle -** All learners rotate around the stations in a single sequence, with each student moving to the next station.
This is a simpler option, but it is less effective when stations are overbooked. | |
:::tip
For further information, visit our [Advanced Scheduling](/doc/advanced-scheduling-6uw4GlWcNY) pages and view our [Activity Manager Training Videos](/doc/activity-manager-training-videos-v7AzArcYms).
:::
---
**Documents**
- [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB)
- [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY)
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- [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT)
- [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV)
- [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg)
- [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0)
- [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ)
- [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC)
- [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9)
- [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC)
- [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS)
- [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)