# 🆕 How to Start and Manage the AI Assistant Trial (Admin and System Manager users) Admin or System Manager users receive an **email** when faculty request the AI Trial. ![Notification email about incoming Requests](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/c6179e3a-aa21-4cc4-9f2c-860f8b282826/faculty%20request%20email%20notif.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=95bf155bed6e49c3db8208a4001f10642a75ba9808bc4a8b992390c2029a32af&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =612x898") 1\.      Open LearningSpace and go to the Dashboard. The header shows the current AI subscription state. 2\.      Select ==“***Start AI Assistant Trial*** “== * from the **Dashboard header**, * the **System Manager > Ehli tab**, * or the **AI information modal.** :::success **TIP:** Admins can also start the trial from the *FON Data Entry* checklist, the *Transcription* tab, or the *OEQS Scoring* tab. ::: 3\.      Review the AI feature overview and **accept the terms and conditions**. ![ ](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/27a4d289-22c0-41aa-86db-2cf3c5117906/START%20MODAL_Admin_terms%20and%20conditions%20NEW.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=a077cc9c82b7476eb6016b3a24d3923ef39f3b36eaae144c30530ef537a01b4f&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =683x527") 4\.      **Start the 60-day trial.** LearningSpace automatically calculates the trial end date and updates the trial status everywhere it is shown. ![AI Assistant Trial - Active](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/859f4de6-4d93-4abf-a6b3-00748cb2f453/AI%20ASSISTANT%20ENABLED_dashboard%202.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ea3773397590db878bf721701fc18f89ff55ab786eeef5254fb73dc46f7ee0cb&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =792x351") :::success 5\.  Use **System > Ehli to** * review **available AI features**, * check the **remaining trial period**, * see the **trial end date**, and * **manage AI feature** toggles. ::: 6\.      ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/9919a083-0d9d-4b33-b357-44fa2b53bd67/subscription%20history_expired.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=1a452e0e32845e5d87962f2f76b9a91bdaf9f400a4a46d4b17b5802390d4ba3c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =239x289")Use the subscription history window to review the current plan and previous AI subscription periods. :::info LearningSpace admins receive a **reminder email 30 days before** the subscription expiry. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/ed7f9402-1713-407d-b7af-8b8784b2b61e/email%20admin%2030%20days.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=6271686f51ffd4d1f461f6fb44f66ee279c2674027f14a6dcafe84debbf0ae21&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =600x918") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/40fe8928-4f70-4d7c-aea7-668de3c30ba8/ADMIN%2030%20DAYS%20dashboard.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=6e392041c6d1059902cc530babb6a28c3f02ae4384aba24b3a4b381a92de0a12&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =363x406") ::: If the trial **expires** or the **subscription is** **not renewed**, AI features become **unavailable**: * AI functionality is **disabled**. * System displays ***“Trial Ended.”*** :::success IMPORTANT: All previously generated **data remains stored in the database**, but will be unavailable on the user interface. ::: ![Trial Ended - System Manager](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/a40d59c0-9f76-4c4b-a6b6-18e684a0d4f2/TRIAL%20ENDED%202.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=11d755dcf148ed7ce269e212daa2e61bb4e0169d51a28f2f9d6f0dfa7687feeb&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =677x323") ![Trial Ended message - with Contact Us option in SRV](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/519020ea-4a30-4915-8fa1-b8db91f4d29a/trial%20ended_srv%20data%20entry%20ADMIN_Contact%20us%202.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2738f773097b7340cb0ec320690be8d97af2b06c853e15811e47ab6ca830a0be&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =400x1186") :::tip Use the *“**Contact us”*** button to reach out to Customer Support and **extend the subscription**. (`ls-support@elevatehealth.net`) ::: Once activated, Ehli AI - Enterprise Plan will display ***“Active Subscription”*** in the System Manager. ![Ehli AI Active Subscription - System Manager](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/02fbcfb8-3df8-4d5f-95c0-33568df6606b/ACTIVE%20SUBSCRIPTION_SYS%202.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=011a3d690ed3b49ede87ef2d810d6016f4acb6c043ba6b9cceda0f58993c3ef0&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1875x1005") :::info **For more information about the AI features of LearningSpace, see:** * [AI Subscription](/doc/98a9d424-0a9e-46a0-822d-7b14615f13fa) * [Checklist AI Assistant](/doc/a5496a2a-c4bc-4327-aec5-0cbefd687e1c) * [OEQS AI Assistant](/doc/1bad5ad1-a476-43ae-884e-c6fba6322499) * [How to use the Video Transcript Tool?](/doc/f5f82b31-305b-4973-ac95-6aebc72fd7d6) * [AI tools in LearningSpace](/doc/ef7be453-2b82-473c-9ec1-aae32b3311ec) * [AI tools in LearningSpace - How to](/doc/747f6b97-0c16-4c7e-9c7f-eb32426543c7) ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)