How to Set Up User-Action-Controlled Video Recording

In LearningSpace Enterprise, video recording in a Room can be initiated by certain user actions; e.g., cameras will start recording when the SP opens the SP checklist.

Follow these steps to set up user-action-controlled video recording for an Activity.

Make sure that on the Rooms Tab of the System Manager

  • In-room and/or Hallway stations are added to the Rooms you want to use under Room settings

  • Activity and Case are selected for a Room, in case of RNSA setup

After selecting an Activity you want to work with, do the following:

1. Select Video Start and Stop Triggers

Go to the Basics tab of your Activity in the Edit Activity pop-up window.

The video start and stop drop-down menus are located on the right:


Once the conditions are selected, changes are saved automatically.

Set Start Conditions

a. Choose one of the following start conditions from the Video start drop-down menu:

  • Pre-Encounter Learner Part display (a Hallway /Learner Station assigned to the room must be used)

  • Pre-Encounter Learner Part submit (a Hallway /Learner Station assigned to the room must be used)

  • SP Checklist display (use an In-room / SP Station assigned to the room)

  • FON part display (use an In-room / SP Station assigned to the room)

Set Stop Conditions

b. Choose one of the following stop conditions from the Video stop drop-down menu:

  • SP Checklist display (use an In-room / SP Station assigned to the room)

  • SP Checklist submit (use an In-room / SP Station assigned to the room)

  • FON part submit (use an In-room / SP Station assigned to the room)

  • Any Learner Part display (a Hallway /Learner Station assigned to the room must be used)

  • Post-Encounter Learner Part display (a Hallway /Learner Station assigned to the room must be used)

The video start and stop triggers are all user actions.

Example of user-action-triggered video recording

If 'Pre-Encounter Learner Part display' is selected as the Video start condition and 'Post-Encounter Learner Part display' is selected as the Video stop condition, all cameras set up in the Activity's room will start recording when a learner opens their Pre-Encounter checklist on the Hallway workstation of the room. Afterward, the recording will automatically stop when the same learner opens their Post-Encounter checklist on the same station.

2. Set Up RNSA Login

User actions have control over video recording only if they access the system through an authorized workstation.

Find the room of your Running-Non Scheduled Activity (RNSA) and open it for editing with the cogwheel icon.

Set up Learner (Hallway) Station

a. Set up the learner data entry workstation: select the name of the computer dedicated to learners from the Hallway Station drop-down;

Set up SP (In-room) Station

b. Set up the SP data entry workstation: select the name of the computer dedicated to SPs from the In-room Station drop-down.

Example of station assignment in the Room Settings pop-up:


  • Make sure your users log in using the right workstations.

  • User-action-triggered video recording will not work if users log into a workstation that does not match their privileges. (See above)

    NOTE: FON privilege users have to use an In-room / SP station.

  • ⚠️ Learner automatic user-forwarding works only with Hallway configuration, and SP automatic user-forwarding works only with In-room configuration.

    See more at How to Set Up Automatic User-Forwarding to Data Entry

If needed, your computer can have multiple workstation functions at the same time.
To apply multiple functionalities, select the same computer in the station drop-downs of your choice.
Learn more under How to Set up RNSA Login.

IMPORTANT: Video recordings get tied to the RNSA Activity/Case/Learner/SP if started by the user action but do not get tied via the Recording module or the push button.
See RNSA - How to Reserve a Room Without Scheduling.