How to Set Up User-Action-Controlled Video Recording

In LearningSpace Enterprise, video recording in a Room can be initiated by certain user actions, eg. cameras would start recording upon the SP opening the SP checklist.

There are certain steps to follow to set up user-action-controlled video recording for an Activity.

Make sure that on the Rooms Tab of the System Manager

  • In-room and/or Hallway stations are added to the Rooms you want to use under Room settings

  • Activity and Case are selected for a Room, in case of RNSA setup

After selecting an Activity you want to work with, do the following:

1. Select Video Start and Stop Triggers

Go to the Basics tab of your Activity in the Edit Activity pop-up window.

The video start and stop drop-down menus are located on the right:


Once the conditions are selected, changes are saved automatically.

Set Start Conditions

a. Choose one of the following start conditions from the Video start drop-down menu:

  • Pre-Encounter Learner Part display (a Hallway /Learner Station assigned to the room must be used)

  • Pre-Encounter Learner Part submit (a Hallway /Learner Station assigned to the room must be used)

  • SP Checklist display (use an In-room / SP Station assigned to the room)

  • FON part display (use an In-room / SP Station assigned to the room)

Set Stop Conditions

b. Choose one of the following stop conditions from the Video stop drop-down menu:

  • SP Checklist display (use an In-room / SP Station assigned to the room)

  • SP Checklist submit (use an In-room / SP Station assigned to the room)

  • FON part submit (use an In-room / SP Station assigned to the room)

  • Any Learner Part display (a Hallway /Learner Station assigned to the room must be used)

  • Post-Encounter Learner Part display (a Hallway /Learner Station assigned to the room must be used)

The video start and stop triggers are all user actions.

Example of user-action-triggered video recording

If 'Pre-Encounter Learner Part display' is selected as the Video start condition and 'Post-Encounter Learner Part display' is selected as the Video stop condition, all cameras set up in the Activity's room will start recording when a learner opens their Pre-Encounter checklist on the Hallway workstation of the room. Afterward, the recording will automatically stop when the same learner opens their Post-Encounter checklist on the same station.


2. Set Up RNSA Login

User-actions only have control over video recording if users access the system through an authorized workstation.

Find the room of your Running-Non Scheduled Activity (RNSA) and open it for editing with the cogwheel icon.

Set up Learner (Hallway) Station

a. Set up the learner data entry workstation: select the name of the computer dedicated to learners from the Hallway Station drop-down;

Set up SP (In-room) Station

b. Set up the SP data entry workstation: select the name of the computer dedicated to SPs from the In-room Station drop-down.

Example of station assignment in the Room Settings pop-up:


Make sure your users log in using the right workstations.

User-action-triggered video recording will not work if users log into a workstation that does not match their privileges. (See above)

NOTE: FON privilege users have to use an In-room / SP station.

⚠️ Learner automatic user-forwarding only works with Hallway configuration, and SP automatic user-forwarding only works with In-room configuration.

See more at How to Set Up Automatic User-Forwarding to Data Entry

 If needed, your computer can have multiple workstation functions at the same time. To apply multiple functionalities, select the same computer in the station drop-downs of your choice.
Learn more under How to Set up RNSA Login.

IMPORTANT: Video recordings get tied to the RNSA Activity/Case/Learner/SP if started by the user action but do not get tied via the Recording module or the push button.
See RNSA - How to Reserve a Room Without Scheduling.

For further information, visit our Activity Manager, Activity - How to pages and view our Activity Manager Training Videos.