# ◾ How to Set Stations :::info For an introduction to [**Advanced Scheduling**](/doc/advanced-scheduling-6uw4GlWcNY), please visit the [How to Understand Concepts within Advanced Scheduling](/doc/how-to-understand-concepts-within-advanced-scheduling-5ekv8XY5Zs) page. ::: # Activity Scheduler page 1. Access the [**Activity Scheduler**](/doc/how-to-access-the-activity-scheduler-l5XKZ3pYK5) **page** of the selected Activity. 2. Find your event and click on [**Stations**](/doc/stations-in-advanced-scheduling-DbvzvWxUZV)**.** ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/e6918204-5271-4d3f-8414-322fb4d92083/137068565.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=a2c58b043ab256f600f4ab128ef07c4dd095fe09b32d729d74166e9b1b4ab075&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject)**.** :::warning **Note** Stations can only be set up for **existing events**. ::: 3. On the **Scheduling (Stations)** page: * ***__First,__*** determine the **number of Cases** you want your learners to complete during the event, which also means the number of Cases they need to complete within a [**round**](/doc/how-to-understand-concepts-within-advanced-scheduling-5ekv8XY5Zs). [**Learn more about rounds (and their relation to timeslots) here**](/doc/timeslot-creation-kNvVKgpkNE). * ***__Then__***, decide how many [**stations**](/doc/stations-in-advanced-scheduling-DbvzvWxUZV) each case should be running. * A Case must be run on **at least one** station to provide **spots** for learners. * The **number of spots** is closely related to the **timeslots** of the event. **In a basic setup,** where a Case only runs in **one station**, the number of spots is equal to the number of **timeslots** created for the event. However, if multiple Case stations are set up, a timeslot can contain **more than one spot**. * :bulb: **The number of default spots** within the event will **multiply by the number of defined stations →**  which means you can assign **more learners** to the event. :::tip **How to Calculate the Number of Spots in an Event** **Number of total spots** = created timeslots\* x number of stations \*The number of created timeslots in a round →  should be **equal to/ the multiple of** →  the number of required Cases. ::: 4. Click **Continue.** 5. You arrive at a page where you can **select the total number of Cases** you want in your event, and you can also define the **number of stations** each Case will run on: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/07b8b234-3fec-4b2b-9e2e-40405760b700/137068566.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=57cf6f2f14eb925c960b63ad5953f910a4690801a638e5aa62a65687463a3245&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =556x286") The same Case can run on **multiple stations**. 6. Click **Continue** once more. 7. The **system generates the exact number of stations** based on t**he number of Cases you want to conduct** during the event, **multiplied by** **the number of stations** you want **each Case to run on**:![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/5c17fef6-ced2-4971-b215-307e2e6a5ce9/image.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=6afa7af2eb0bf13e0e0731fe644ca1c77dd53099c5af6105b622268c458cc924&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =556x347") Review **Case selection**. If you want to run each Case on **multiple stations**, you need to add the same Case to the number of stations you previously defined. ## **Batch Case Update Feature** This new feature enables users to **select multiple stations** and assign a Case value to all of them simultaneously, using the ***"Set Case for selected Stations"* dropdown**, rather than manually updating each station. ![Set Case for selected Stations Dropdown](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/8062b672-e791-43f8-942f-0e117052f871/batch%20case%20update%201.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=2b228a29e18b12372ed79c770fef673786ae385a7e0f94a42babc76d0d46ebfc&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1875x1215") :::tip For easier mass selection, use the **checkbox in the header** for *"Select All" and "Select None"* controls. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/9550cb4e-32bf-4688-848c-6e499e6c872b/batch%20case%20update%20done%20and%20SAVE.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=c7d8c8600c75b2dc07a8b7d9719fde7da7d57fb343b82e7d4515024c97f893c7&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1837x1003") :::warning After having used ‘***Apply’***, make sure to **save your settings** at the bottom of the page. ::: 8. **Assign a room** to each station. :::warning Important You **cannot** assign the **same room** to **more than one event station**. Click **Update** after selecting rooms to check if any have been taken. 1. If a room is **vacant →**  the system will save the setting and **book the room** for the event. 2. If the room is **occupied →**  the system will return the message **Occupied!** under the unavailable room. 3. In such case → **select another room** and hit **Update** again to check your setting. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/3cc95de3-8ac8-46c2-a5e3-2cd0877f5d61/set%20case_occupied.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=45697ccbb379c7bef8c3f2fb058bfc7be0de4f25ebca43c0c85ce2aa3b1e3ae7&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x1240") :::tip To check available rooms or manage them, click the *Room Manager* link at the bottom of the page. The link navigates directly to the [**Rooms**](/doc/b009983e-6548-4824-b1be-14904768d308) tab in the [**System**](/doc/system-manager-ar9EDnlVcL) module. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/28d35174-4738-437c-9dce-2dc2c55cecc2/image%20%282%29.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=76a977c4ab03b4e47ccca5f15685ccdcb7cf365deabcb16d463bf20083b81af2&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x739") **What Does Each Button Do?** | **Update** | Check if any room has become [**occupie**](/doc/how-to-set-stations-0muKYWlDYJ)**d** (indicated in the drop-down with an asterisk next to the room name) | |--------|-----------------------------------------------------------------------------------------------------------| | **Create One More Station** | Create **additional stations** on top of the system-generated ones | | **Delete Last Station** | Delete the station displayed last | | **Start Over** | Return to the previous **Scheduling (Stations)** screen to set up a new Case and station conditions | | **Save & Return** | Save the changes and return to the **Activity Scheduler** page | | **Set for All Events** | Apply the station setup **to all the events** of the Activity | | **Set for Certain Events** | Apply the station setup to other **selected events** of the Activity | 1. Once you have set up all the stations, click **Save & Return**. 2. You will be redirected to the **Activity Scheduling** page. # Applying the Station Setup for Other Events 1. Access the **Activity Scheduler** of a selected Activity. 2. Click the **Stations** button of a scheduled event. The **Scheduling (Stations)** page opens. 3. To apply the station setup of the event [**to all**](/doc/how-to-set-stations-0muKYWlDYJ) [**other events**]() in the Activity, select **'Set for All Events'**. :::info A dialog box asks if you are sure you want to overwrite the settings of the events. Once confirmed, the station setup will be applied to all the events within the Activity, and you will be redirected to the **Activity Scheduler** page. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/a2113ac4-f61b-43f5-8883-756db915372b/set%20for%20all%20events.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=b7e7ce504e3a3e7fc2100859eefca6fd880d47c5b18a1083d380b0865bf52343&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x999") 4. To apply the station setup [**to specific events**](), select **'Set for Certain Events'.** The **Event Setup** panel opens with a list of all the current scheduled events of the Activity.   Select the box next to each event to apply the station setup. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/49facfb4-7fcb-41c3-b43d-ced17f72bc89/76910879.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=628a799fe7dc408beb28c481a3348075f994335aa7394c4682e56b1e7a3b2e21&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =514x328") 5. Click **Save**. The station setup will be applied to the selected event(s). :::info In the case of **unapproved stations, the system will issue a warning** and mark the affected event, allowing you **to correct the** station setup. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/48c06572-0cbe-466f-8ebe-53341df7d354/76910882.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=9853cd021d026c4e7d3fa5d239b498de13bc4e6ab61c9a7f0788413addce027f&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/a64560ed-82eb-4f0d-a7a3-afe0fc14a08b/76910880.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T121500Z&X-Amz-Expires=86400&X-Amz-Signature=f7a09ecc21c443b4bcc5be991fd3b2785e301349b340b45329c1ac8b69065c99&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::tip For further information, visit our [Advanced Scheduling](/doc/advanced-scheduling-6uw4GlWcNY) pages and view our [Activity Manager Training Videos](/doc/activity-manager-training-videos-v7AzArcYms). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)