How to Manage Multiple Rooms for an Event

IMPORTANT: Access to the Calendar module is restricted to users with Admin, SRP, or SRP (full control) privileges.
A user with either privilege can schedule new events. However, any booking created by a user with SRP privilege has to be approved by a user with Admin or SRP (full control) privilege. Also, users with SRP privilege must have repeated approval to edit room or repetition settings.

Any event has the following data set about the event itself:

  • title of event

  • starting and ending date and time

  • repetition settings

  • Activity within which the event takes place

  • notes (if any)

The Case, participants, and resources are set for the Room where the event occurs.
If you have multiple rooms, assign a Case, participants, and resources to each room on its own tab.


  1. If more than one room is assigned to an event, each room has its own tab in the Edit Event pop-up window.

  2. As desired, fill out the Case, Participants, and Resources panels on the active tab.

  3. Switch to the next room settings by clicking its tab.

  4. Close the window when you've filled out all tabs, as all changes are saved automatically.