# ◾ How to Edit an Event :::warning ***IMPORTANT:*** Access to the [**Calendar module**](/doc/calendar-module-xtpJ2cbfqf) is restricted to users with *Admin, SRP,* or *SRP (full control)* privileges. A user with either privilege can edit events. However, in the Case of users with SRP privilege, any modification made with respect to time, repetition, Activity, or **room settings** has to be **(re-)approved** by a user with *Admin or* *SRP (full control)* privilege. ::: ### Accessing Calendar Events 1. Access the **Calendar** module and select either view. Scheduling displayed pale indicates that the operating user has limited privileges and thus no access to that specific scheduling. :::warning Events with scheduled timeslots can only be edited in [**Advanced Scheduling**](/doc/advanced-scheduling-6uw4GlWcNY), so they appear pale even for users with the necessary privilege(s). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/796173d3-c396-4eda-9904-2069ea566637/76910693.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=c8a06c0bc0649a6323e4a626ccca7acfe94ab29ce755c380e50b8451b73ff52a&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ::: 2\. Single-click the Event intended to be edited. In **Day** view, clicking the desired Event once prompts **two options** to appear: ***Edit Event*** and ***Set Rooms***. Click **Edit Event** to open the **Edit Event** pop-up window. The **Edit Event** pop-up window appears. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/b7b8a333-34ae-4acf-b9f7-897b653a0416/76908685.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=3b089d8a0b5eeeab9a1625b6a504bb4ace7c22bd5ffeacbd28c31e864e908dca&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::warning **Set Rooms** provides a direct way to **add** further rooms to the Event and/or **remove** the original room. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/dd0f7c35-467f-4eb9-9caf-0e44f4fa6ddf/76908694.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=bc6b333e9e136f4e00942acd7aa70b41b1f7455be7628314cde8e192cd432759&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =672x654") ### Editing a Calendar Event :::tip The **Edit Event pop-up** opens directly by double-clicking on the event intended to be edited. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/42b8b485-c355-431b-aadb-73f86e583bfd/138838132.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=e6fc65cf106ad7ae289b85a839a3c65d692330c8faffa64dccc1b0a58a96a4fa&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) 3\. **Edit the title** using the **cursor** or any other data using the respective **drop-down** menus. :::warning If the **Activity** is **changed**, all Cases from all stations will be **deleted**, as Cases are assigned to the Activity. ::: 4. **Add** rooms or delete an assigned one by clicking the **X** next to its name. 5\. **Change a Case** by deleting the assigned one and adding another from the **Case** drop-down. :::warning Only those Cases are offered in the **drop-down** list **assigned to the Activity** within which the Event is scheduled. ::: If the Activity, including the Event, has more Cases assigned to it and the Event takes place in more rooms, the Apply same Case to all rooms option is offered below the Case drop-down. 6\. **Remove participants** by clicking the **X** next to their names or **remove all** added participants by clicking the trash bin icon in the bottom right corner of the panel. Add others via the *Add Participant* field. :::warning Participants can be *individual users* or *groups* as well. ::: 7\. If desired, **remove resources** by clicking the **X** in their fields or **remove all** added resources by clicking the trash bin icon in the bottom right corner of the panel. Add others via the *Add Resource* field. 8. Changes are saved automatically. ### **Document upload to Events** **Document upload** is possible for Events via the [**Calendar module**](/doc/calendar-module-xtpJ2cbfqf), **without a** [**Setup sheet**](/doc/setup-sheets-nn1x3niB6Q) being added to the Event (if the [**Inventory manager**](/doc/inventory-manager-vOW2yRV1Eg) module is enabled). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/75ae0f2a-022c-409c-8f87-cbd9c0f42a00/138838133.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=5b8a56efa2b2299593a16d8245f66ba67e3fc04f5438e0e2a2dba7667406d92c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::warning Documents uploaded to Events this way are **only displayed in the Calendar**, not the Inventory module. ::: ### Enabling Data API for Events Both the [events created in the Calendar](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/calendar-how-to-KhBAPZEVFp) and [in Advanced Scheduling](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/how-to-add-new-events-in-activity-scheduler-Nnd8NOn2DC) can be saved as [API Access](https://kb.learningspace.elevatehealth.net/doc/security-new-l3JLjVGibe#h-data-api-access)-capable events. :::tip The *‘**API access’*** **checkbox** will be visible, and thus, Data API Access can be **enabled for selected Events** on the Edit Event pop-up, IF * Data API Access is **enabled** on the [Security NEW](/doc/8add9d62-62ff-4446-84e4-07652bf28e5b) tab of the [System Manager](/doc/dde83ad9-36b6-41e3-9492-33a2b77fbec7) * AND the ***'All events are accessible via API by default'*** option is **disabled** (unchecked). ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/0fa91777-fc52-4ab4-9c1c-81908789e113/all%20events%20unchecked%203.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=200158044273601642b04adb505ce9f2c42b904c886b1164fe60af220d39ae41&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x395") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/a26b0ce8-4f8c-45c2-8002-ea6c760ae537/EDIT%20EVENT_API%20ON.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=8625980e222b640b525695c9a2eaedeb05c4bdbed16a13a9c4b48bd08b7146e4&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =2866x704") :::success For more information, see [APIs in LearningSpace](/doc/8b3dc0ee-b9dc-45b8-8399-54c4e2d42882) [How to Generate a Raw Data API key](/doc/c43e3994-8e68-4267-bf6a-71e0ce4a8d1b) ::: :::tip ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/0610c78c-bbf8-4960-af41-7fde9c8af13e/EDIT%20EVENT_ADV%20SCHED.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ad6ac80b94ffe4e960136015fa982dc98c7ba38706a997b948bd84b6350d5cf3&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1190x300") ::: :::success ***TIP:*** Notes can also be edited and saved in case of an Advanced scheduled event. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/b2604230-0f89-40cb-9eb0-6a13e137f119/EDIT%20NOTES.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=76f2c856e8c3dbf489738ad248e3eb76f2bb20993052a1979a36cbb66201bf82&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1318x509") ::: :::tip For further information, visit our [Calendar Module](/doc/calendar-module-xtpJ2cbfqf) and [Calendar - How-to](/doc/calendar-how-to-KhBAPZEVFp) pages, or watch our [Calendar Module Training Videos](/doc/calendar-module-training-videos-7yYLxqHvco). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)