# ◾ How to Detect Items in Your Inventory This page explains **item detection**, the first step of every **transaction workflow** in the [**Inventory**](/doc/inventory-manager-vOW2yRV1Eg) module. :::info The item detection process is **the same for every** [**Transaction**](/doc/transactions-8oqvFYXUib) **and item** [**Category**](/doc/catalog-gk6IwlP6Bi). ::: The latest **Inventory** module version allows users to search for items more conveniently: * It provides you with the **location history** of items, * offers a more straightforward way of **checking in** your items or * **transferring them in bulk to another location**. You can apply any one of the 4 supported **item detection methods** discussed in detail below. ## Detect by Scanning When using a scanner, you have two item detection options: [Recommended Barcode and QR Code scanning solutions](/doc/recommended-barcode-and-qr-code-scanners-Ke1ex6g4Nv) for LearningSpace. ### QR Code Take an item and scan its QR code for instant identification: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/3cddf9d0-cb2a-45a8-a20f-bc6b71995362/66355417.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=dc7ad285b9f2279a54c52dbf90bcca4fbd28b175de12b59d66087a943b20b3de&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x417") :::info QR codes are automatically generated once an item is created in the [**Catalog**](/doc/catalog-gk6IwlP6Bi). When stocking up, QR codes can be printed and placed on physical items. ::: :::warning In the Inventory Manager, all QR/Bar codes are identified by the **#LS prefix**. Therefore, all **QR/Barcode readers should be configured** to add this prefix when reading a QR/barcode. See [How to Set up the #LS Prefix for your Scanner](/doc/how-to-set-up-the-ls-prefix-for-your-scanner-IfD0a8FcV3). ::: ### Barcode Take an item and scan its barcode for instant identification: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/6a4f2273-9c17-42bf-95a8-a5ef19a5807c/66355418.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=651b082d483db6b2434b24ef8a56be91a2eac99a8f484aad4204428ac4ac2c06&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =717x501") The **Inventory** module can also identify items by barcode and even supports **multiple barcodes** for the same item. ## Detect Manually ### ID Number :::info When an item is created in the **Catalog**, **a unique, searchable, system-generated ID number** is automatically assigned to it. ::: ID numbers are displayed in the ID Number column on the **Catalog** tab for each item, or in the **Identification** tab within an item's profile. :::warning The default '**LST**' ID prefix cannot be changed. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/ef7964ed-a141-4920-a307-6284c429d0f6/66355419.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4c1a4e41f2b0ce3666211dcf20e20cfa2f788a8e89de192432279bea0b5f6d96&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) You will also find the ID Number in an item's **Identification** tab: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/7c13228e-c044-45f5-83ee-af8d3d771fdd/66355420.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=f2bd0d0f08b920094822231c4527cdbf0c9d8efe6dd5e30f64fa7e0a2e85e2ef&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x376") When **printing the QR code** of an item, the ID Number will also be included on the label: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/1b88aebf-e594-4680-8900-054a9bcdd07b/66355421.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=8b0e7c085a2325b37c242b254c6d614cb32db9225129ae7c9d39647b31e72b30&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =342x124") :::info In any search field, you can look up items by complete or partial ID numbers. ::: #### Catalog search ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/ff97fca7-1a94-45a4-8ab7-c4d99e333493/135168274.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=0227a395878556bcc893107b74aba14fb7b26ebc7ffc39efc832de27b12d3acd&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) #### Cart search Start typing the **Item ID** of an item to filter search results: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/a718d368-78bd-46aa-90fd-8730d66a5909/66355423.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=9accad586afeee6c8b3d47ba011afb0a5c4f290b20ca969f4b5d1a46925b6fc0&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x418") :::info Drop-down search fields will return the proper name of an item when searching by **complete or partial ID numbers**. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/5ae372fc-f17a-45a5-b9c9-4407d9adc743/66355424.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=0f6d0c51b21edb1ad3139e26dabe15331b6f4fbda43d5c4dd806cf2762034140&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x348") #### Equipment and supply list search ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/1291b11e-c617-494c-bb3a-8dee1e8a7b2e/66355425.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7100a0e39e5b5c52ef98027d4579837d21366a3b1135c3f5c40084b3f18780f7&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x450") :::tip Learn more about [**Equipment and Supply lists**](/doc/equipment-and-supply-lists-dmvr1xKsQ9) or view related [**Training videos**](/doc/training-videos-D2ycsEwqPt). ::: ### Item Name Start typing the **name of an item** to filter search results: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/89e25a84-228b-49a3-bec5-4d9663fe2b6d/66355426.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=1f553e23b6dc288af001d2868cb9201249ab563080f26ca092cdb2bc58f4b6ec&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =717x503") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/7f4961d2-4a49-4a6b-8b12-20a6f849f363/66355427.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=dcb9090cce7aa03cb720f20f651251f99ecc71aafb4004ef74540c2749d2b745&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =685x443") :::tip Learn more about the [Inventory Manager](/doc/1a8dab78-3c74-4874-a05b-90628900eb57) on our [Inventory - How to](/doc/inventory-how-to-0RqhoAqgtJ) pages, and watch the [Inventory Manager Training Videos](/doc/inventory-manager-training-videos-eqiDv4PiyB). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)