# ◾ How to Add a New Event in Room View ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/ffa969e1-48c7-4c6d-945a-aff491329a7f/129564738.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=1418180118e0f95520e525e68a4aeaf6466ccb402509162f7b2c7d4d7aed2824&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::warning ***IMPORTANT:*** Access to the **Calendar** module is restricted to users with *Admin, SRP,* or *SRP (full control)* privileges. A user with either privilege can schedule new events; however, any booking created by a user with SRP privilege has to be approved by a user with Admin or SRP (full control) privilege. ::: 1. Access the **Calendar** module and select the **Room** view. 2. Select the room you intend to book for the event. 3. Click and drag the cursor through the time interval you want to schedule the event for. The **Edit Event** pop-up window appears. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/f38619de-5d64-4efe-89db-4bc34d64d822/129564746.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=e9e2a01e913fb70bca71b6989028b633d11e9adb86e96ddfd38a09eff4aeb09c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) 4. Type the title of the event in the **Title** field. :::warning The system **automatically** generates a **title**, thus if not changed, the newly created entry will be entitled *'New Event'*. ::: 5\. **Adjust** the *starting* and *ending time* of the event using the respective **calendar icons** and the *hour* and *minute sliders* within. 6\. Use the Repeat drop-down menu to set up the event's repetition. By default, the drop-down menu is set to ***None*** (the event is not repeated). 7\. If repetition is set up, the **End repeat** drop-down menu is activated, where the time when the repetition should cease must be determined. 8\. Choose the **Activity** from the drop-down where you intend to schedule the Event. The Activity can be deleted by clicking the **X** in its field. 9\. Make notes in the **Notes** field, if desired. 10\. When adding an event from Room View, the room is automatically added but can be deleted, and a different room can be added via the drop-down. Also, **additional rooms** can be assigned to the event. :::warning In case of **multiple rooms**, each room has to be assigned a *case, participants and resources* on its **separate tab**. ::: If any overlap occurs with room selection, a message appears informing about the **scheduling conflic**t and the automatic saving will be reversed. 11\. Choose the **Case(s)** via the drop-down. :::warning The **Case** drop-down is only available when an Activity within which the Event would be scheduled has been chosen. Only the **Cases assigned** to the selected Activity can be used. ::: 12\. Select participants using the *Add Participant* field in the **Participants** panel. :::warning ***IMPORTANT:*** Any participant can be added **independent of membership** in the groups assigned to the Activity. However, if not a participant group member, the user will not be able to submit data entry. ::: Adding participants not assigned to Activities is useful when **reserving rooms** for meetings or presentations, for instance. **Participants**, not members of any groups assigned to the Activity, are displayed in an orange frame. Groups, however, are not distinguished, independent of whether or not they are assigned to the activity. 13\. Add the desired resources by typing in the *Add Resource* field in the **Resources** panel. 14\. Close the window, as all changes are saved automatically. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/08b807d9-9dc0-4f8e-a253-e015b9c01640/138838123.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=726f5cb16df55a1f2262e9fffb62241429d44dcd69573513f89609759f673ede&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::tip * See [How to Add a New Event in Day View](/doc/how-to-add-a-new-event-in-day-view-bMokEUUA5O) * See [How to Add a New Event in Week View](/doc/how-to-add-a-new-event-in-week-view-MT595RgBoS) * See [How to Add a New Event in Month View](/doc/how-to-add-a-new-event-in-month-view-7NwJ2DdFHr) ::: ## Document upload to Events **Document upload** is possible to events via the [**Calendar module**](/doc/calendar-module-xtpJ2cbfqf) without adding a [Setup sheet](/doc/setup-sheets-nn1x3niB6Q) to the event (if the [**Inventory Manager**](/doc/inventory-manager-vOW2yRV1Eg) module is enabled). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/d14428e0-aef2-4e6a-bd85-379644dbdc51/138838124.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=0c7291b06409b31126bc6a444554a3e7248a10a742b23056762fbc65b1cd71cd&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::warning Documents uploaded to events this way are **only displayed in the Calendar**, not the Inventory module. ::: :::tip For further information, visit our [Calendar Module](/doc/calendar-module-xtpJ2cbfqf) and [Calendar - How-to](/doc/calendar-how-to-KhBAPZEVFp) pages, or watch our [Calendar Module Training Videos](/doc/calendar-module-training-videos-7yYLxqHvco). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)