# Groups and Users :::info Available to **User Managers** or **Admins** ::: Entering **Users**, you land on the **Groups & Users** tab. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/d2eb2a3d-b20b-4c25-a594-b07b37dd91e3/GRUPS%20AND%20USERS.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=cb69cb919d1cc567de06a9e8e30f47408ca37b3fbf098235a0e6ca4bb8ec56b9&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x1364") **Groups** and **users** are listed on the left and right sides of the page, respectively. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/042504aa-03cd-414b-8f84-3fb30b0f7f4b/user%20group.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=3df08b5cf45c084609bab35e48aed81d8696051e7e9cbf6f470c5280c682eb36&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x650") ## Pictograms :::tip **Tip** The system distinguishes between different kinds of users and groups using pictograms. Hover over the information tooltip on the right of the screen to see what each pictogram means. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/53da8b3e-67e1-414b-a6b1-8139c7d780b5/20219139.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2959e2aa27020754f46b4dc0d296c3d12b0661b7b39276914961304d875f1331&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/8807c99e-ba5d-44b3-a92d-56a5726cd48f/20219138.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b38e8e06c4d15926ac92a97495d7235e46d16d53cc5841955010202d30e2d523&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =376x271") ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/8701e72b-f98f-4da4-9495-86804175790c/group%20types_pictograms.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=432b775327bb426219b58ea8176682029098630d3d5e424a2e88be3b8c7e5528&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x519") ## Smart Search Bar With the smart search bar, you can search users by categories or other personal details. Click the blue **All** drop-down to open the search menu to set conditions. You can filter by type of users: Learner, Faculty, and SPs. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/9f99b8ce-84d4-43e4-9477-32432c7d2c30/search%20bar%20all.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4640f0529bd0f9460dbb87034c9f19816eb84915f5428a8ebaf46991f8484d9f&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =492x208") Here, pictograms help to identify the **type of results** the search bar lists when you enter a search term. As the snippet illustrates, you can search by user *name, group, email address, UCID,* and *even roles*. There are **additional search filters for SPs**: you can select to search the *SP's details, medical history, activity,* or *custom fields,* if any, added for the SPs. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/901efe0c-25de-4894-b737-1a7bc9bc1f6d/search%20bar%20sp.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ab07ea3d4662cb45535ca42ec4596a41ca2ec84e1133c59b5a2c70ab1800b080&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x663") The **All users** button (located on the left under the smart search bar) will list every user registered in the system on the right, even those not added to any group yet. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/58afb4f4-85a0-48d0-9426-b8adbad9fba8/show%20all%20users.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=75646b2e84513b3636faa31b1e42434f48b2db46572a50b4e2731f3ea7ad6eab&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x519") ## Hidden Groups By ticking the *'Show hidden groups'* checkbox, **hidden groups will appear** in the group menu on the left. The visibility of a group can be set in the [**Edit Group**](/doc/be102934-c3d8-4193-8ce5-ecd76654078b) pop-up window in the header. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/6900afc3-0692-45ac-877b-a59ffbd1f7e2/group_hiding.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=3dc9c6472c12c66d89e81111c99ecfb5ccdb545144cf350c60ef9211e03c66bc&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x422") :::info The info icon within the Edit Group pop-up lists all activities assigned to the given group as a participant group (if any). ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/a3d56cb3-73f1-4280-8d2f-e92c5eff1dc6/116818061.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=21c18e598daacfdc0083d14fe736fe01cace32e06c8e12986555fb76b663a53f&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Group Membership Users can be added to one or more groups and removed. :::info Find more information about managing group memberships by following the links below. ::: Group membership can be managed in two ways: 1. [**Create/ Edit Group pop-up**](/doc/be102934-c3d8-4193-8ce5-ecd76654078b) - adding members to a new or existing group ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/42890a67-d14f-4351-8a3f-91f0cd9383c1/8390130.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=0af429fc710149762608b3b361f352eac798c68d8edec5c4d41352ee7287c9aa&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) 2\. [**Create/ Edit User pop-up**](/doc/e1a91793-4430-455c-8391-2a1dab4c6a57) - selecting existing group(s) at **Groups** for a user ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/037bad7b-6fec-4ab5-b65f-cab3322a541a/8390131.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2a797597f7e2ebeb81fb897f22e6ddb299de0ec14aa14f84255b47c1680cf1a4&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Subgroups New user groups can be created within already existing larger groups. In such cases, the larger **main** group is the **'parent'** group of the smaller **'child'** or **subgroup**, including **all members** of the main group and the subgroup - but **not vice versa**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/e0cd2e9c-363f-4786-a0e4-ea0c04d316fd/NEW%20SUBGROUP.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=50496a77cf7fc4e2a276b1e3af780af7e7c84246de48236820fe0678271bc997&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x1348") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/132fc20b-9e8c-4ffb-bc54-221ad5eca895/SUBGROUP_EDIT%20GROUP.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=756b0305bf355b54a53b2cbcbdc2e329fbccf17658f8706ab1cb9da870f304df&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x1353") ***EXAMPLES:*** User subgroups can be useful in case * you wish to do *differentiated examinations*, where only students who achieved **certain results** should/should not participate * a certain class of students (or any other type of LS users) needs to be 'archived' (i.e., hidden from the user interface), but their stored data should still be available in the system * you wish to add only a subgroup of learners to an **event** (selected from the Participants dropdown of the [**Edit Event**](/doc/managing-events-gKZWbNsAty) window) ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/f42671f4-b249-49cb-97d9-adfe5fff237a/USER%20SUBGROUP_EDIT%20EVENT%20PARTICIPANT.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=5a7b8fc8df2b279ac2b9cc90114a15c1e1cd1240d60a8bac49ed051bdd69ba31&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x953") :::warning These user subgroups are **not equivalent** to the **evaluator/evaluee subgroups** created on the [**Assignments tab**](/doc/assignments-tab-6wVg4cYdGO) of the Edit Activity window. (See [How to Create Evaluator-Evaluee Subgroup Assignments](/doc/how-to-create-evaluator-evaluee-subgroup-assignments-NV0ilasgAf)) The subgroups displayed on the **Reports** tab of the Edit Activity window are those set up on the **Assignments** tab: *Faculty Evaluee subgroups* are displayed under **Learner access,** and *Faculty Evaluator subgroups* are displayed under **Report reviewer access.** (See more on [How to Set Up Report Availability for Report Reviewers](/doc/how-to-set-up-report-availability-for-report-reviewers-HuC6dnYMcj) and [How to Set Up Report Availability for Learners](/doc/how-to-set-up-report-availability-for-learners-if6Hi0ORCA).) ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/8dc3580a-1d8f-4aaa-b436-b4e58ce822ef/image.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=1be78e93073f7554d5bca385486087e130a71fb83de6ced7062af87a1ffca8d3&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## User Data Export to Excel In the latest version of LearningSpace, **a new “Export to Excel” option** makes **it easy to export** the values entered in the [User Manager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-manager-jY5BSEdZwv). The new **“Export to Excel”** button on the [Groups & Users](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/groups-and-users-qnJHoHPN6y) tab is **disabled by default**. It becomes **enabled/clickable** once a group is selected on the left side. :::info The button remains disabled for users with no read (or read and write) access to the User group. (See [Sharing User Groups](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/editing-groups-T4u7Vgv1PH).) ::: ![User group selected - Export Button Active](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/a88ac5aa-4a99-4ef5-9173-39f399543eb7/EXPORT%20BUTTON%20ACTIVE.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=3835cb7843045b7f1475779ea041caac326303238dc16061e35c3751d2469cfd&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x740") The **Export Settings** option allows users to **customize the data to be exported.** ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/66eab155-fbda-4e42-83fe-7d36a35e707d/EXPORT%20SETTINGS%20POPUP.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=5f592097be4d3609a554c58e7eb4dfaa1dfcde9dc2f4eef49da9733c4faef6db&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x312") Once the selection has been made, click the **Export button**. The system generates an Excel file containing all the user data of that User group. :::info For more information, see [**"How to Export LearningSpace User Data.**](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/how-to-export-learningspace-user-data-oBTa5kzTNB)" ::: :::tip Learn more on our [User Manager - How to](/doc/user-manager-how-to-FZIA85dFJf) pages. ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)