General System Information

The System icon on the Dashboard navigates to the General tab of the System Manager.

The General tab contains recommended settings and further options for setting up your system according to your preferences.

Recommended settings

Institution name

Fill out the Institution name field to customize your LearningSpace login page.
The text you enter in this field will appear above the login fields of your LearningSpace login page.

Master password

Enter a Master password if you would like to appoint certain users with full access to the profiles of every user registered in your system. For instance, if any user gets blocked from the system for failed password attempts, these appointed users can assist them by using the Master password.

Demo Users

The Demo Users function is for educational purposes—to help demonstrate the system's functionalities during training.

Video Warning Message

Use the Video warning message field, for example, to inform your learners about how your institution uses the video recordings on which the learners or their peers are featured.

System Storage Details

The Show System Storage Details button shows you details about your storage usage.

Annotation Settings

You can save the preset annotations option with the Annotation Settings option. 

Activity Types

Activity types are categories you can apply—define for an entire activity in the Basics tab—to mark every activity-related event with the selected type and color.

External Calendar API Endpoint

By activating the External Calendar API Endpoint toggle, users can process events using their software integration components and work with the event information in any way they desire, such as forwarding them to external calendar applications.

Forgotten password message for LDAP users

If you log your users to LearningSpace with LDAP authentication, you can use this field to inform users what to do if they forget their password.

Schedule Actions

Tell the system when to perform specific actions according to other actions:

Delete video recording(s) setting

Determine after how many days the system should delete saved recordings automatically (if at all) by using the Delete video recording(s) older than specified hereby option.  The system permanently deletes any video files older than the specified age in days.

The two options are:

• Never delete

• Delete after __ day(s)

The automatic deletion schedule does not apply to locked videos.

Recent Activities

Define the number of days for which an Activity counts as a Recent Activity. This value determines which Activity is displayed as recent(ly closed) under current Activities on the dashboard.
Also, the Recent activity filter can be applied in Advanced Scheduling and on the Recent Usage Tab of Resources.

Request password change

Set up after how many days your users should change their passwords.  Your users will receive a password change request once the period expires.

Scheduling Time Threshold

Define the number of minutes you can schedule new events before and after existing events. Find out more about Scheduling Time Threshold.

General Settings Checkboxes

Select any additional general settings checkbox as desired:

• Use low latency SPlayer.

  
  Enabling this option will switch to SPlayer from QuickTime if you use Firefox, Internet Explorer, or Safari.
  

  IMPORTANT: This option is already outdated; it is only relevant in the case of earlier versions of LearningSpace when utilizing non-HTML5 compatible cameras. Currently, the only supported browser is Google Chrome.

  Find out about supported browsers at our Workstation Computer Requirements page.

• Enable cookie-based station authorization
  In an environment, e.g., with no static IP reservation, the IPs of devices can change, which means that the system would eventually fail to identify the already configured computers or tablets.
  By selecting this option, the system will remember configured workstations by the cookies placed in their browser instead of the IP addresses of the workstations.
  
  

• Enable card-based login for Hallway stations
  By selecting this option, users will be able to log in to the system on any Hallway station, by swiping/scanning their ID Card that contains the Card ID registered within the system for the respective user.
  Learn more about How to use Card-based Login.
  

The Card ID cannot be longer than 127 characters - otherwise, the following error message will be displayed: 

• Request password change at first login
  When users log in to the system for the first time, they will be required to reset their password.
  
  

• Show SP and FON names on video review
  If the checkbox is selected, both SP and Faculty (FON) columns will be displayed in the List View of the Video Review module containing the names of SPs and FON Data Entry users who are featured on or contributed to each recording.
  
  

• Show simulator names on video review
  If the checkbox is selected, a column will be displayed in the List View of the Video Review module containing the names of the simulators used in each recording, if any were connected.
  
  

• Enable video review for SPs
  If the checkbox is selected, SPs can review recordings about themselves.

  Only those SPs can access recordings that were assigned manually by the Record control panel or automatically by Advanced Scheduling to a video recording. 
  SPs who submitted only the SP checklist of the learner featured on the recording will also have their name appear on the recording in the SPs column. However, if the SP was not featured on (added to) the recording, the SP will not have access to view it.

• Mute audio when Privacy Mode is on
  By applying this checkbox, when SP switches to Privacy Mode on their workstation, the camera feed and room will be disabled and muted.

QR Code Label size

QR codes are automatically generated once an item is created in the Catalog of your Inventory manager. QR codes can then be printed and placed on the physical items when stocking up. 
 Also, once you make a user a Transaction Assignee, the system automatically generates a printable QR code for these users so that they can easily identify themselves when picking up or bringing back equipment.