# Events Activity schedules are broken into **Events**. An **Event** is a **period** when *station setup* and *SP assignments* are the same. This means that throughout the Event, the **same Case** with the **same SP** runs in the **same room**. :::tip See [How to Understand Concepts within Advanced Scheduling](/doc/how-to-understand-concepts-within-advanced-scheduling-5ekv8XY5Zs). ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/96d4c555-1b8f-4458-8d91-64b1d1d1872f/90308712.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=eb54aa98957fbc25f7ff31b68bd9fa61aa3f6d792968d4eac1e77da722c5a847&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::info ***IMPORTANT***: Events must start and end on the same day, while an [Activity](/doc/activity-manager-8Z2fsIu6LP) can have multiple Events on multiple days and even last for a long stretch of time (e.g., for a year). ::: :::warning Each Case is completed at a Station or a [**Room**](/doc/rooms-tab-ps5MTFHIAS) registered in the system. The rooms normally have *cameras* assigned to them, but simulators, intercom devices, and *designated computers* can also be linked to a room. These configurations are to be set up on the relevant tabs of the [**System**](/doc/system-manager-ar9EDnlVcL) module. ::: :::warning [**Stations in Advanced Scheduling**](/doc/stations-in-advanced-scheduling-DbvzvWxUZV) should not be mistaken for the '[Stations]()' concept as set up in the System Manager ([Stations Settings](/doc/stations-settings-wf9eO8UwgJ)). (A Station, in that sense, is a specific computer that can be linked to a room and used for **data entry** by any designated participant of an Activity.) ::: ## Scheduling an Event Scheduling an Event **within an Activity** entails the following **necessary steps:** | Determining the **date** and **starting time** of the event | [How to Add New Events in Activity Scheduler](/doc/how-to-add-new-events-in-activity-scheduler-Nnd8NOn2DC) | |:----------------------------------------------------|:--------------------------------------------| | **Creating timeslots** (within at least one round) | [How to Set Timeslots](/doc/how-to-set-timeslots-2Dz30DMuyB) | | **Selecting** **a** **station** (room) as the location of a single Case | [How to Set Stations](/doc/how-to-set-stations-0muKYWlDYJ) | | **Assigning learners** and SPs (if applicable) | [How to Assign Learners to Scheduled Events](/doc/how-to-assign-learners-to-scheduled-events-1prezwooBD) | ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/cc98c498-bbec-4cb9-baf4-8682e6b7f4fa/138215427.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=8265f5ba62a3497d1f14aa753f0383676c6f289171791b6147babbccae73140b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) * Click the Event's *Time hyperlink* to get to the **Daily Review** page. * Change to **Compact view** if desired. * Change between **Station** or **Student mode** as desired. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/317bdec7-b561-4176-8ee2-169310b52315/138215428.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=f76ef81dd016ec0228b8c606fa122ddd469b549fd2a1edcee09ab69453b1a34b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Time Settings of Events ### **==Start and End Date selector==** The Calendar’s **Start and End Date selector** for Events works as follows: :::info ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/b22b7c34-f366-4310-ac27-7a63d0749a00/END%20DATE%20YELLOW.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2d54c8b962e5825b583172cb2e01f67123c3a361f323b907132320119130d0e8&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =342x134")When choosing a date, for example, when the **Start Date is later than the End Date**, **the End Date value is automatically adjusted** as much as possible to **maintain the original length of the Event**. Similarly, if we choose a date when the **End Date would be earlier** than the Start Date, the system also **retains the length** of the Event and **automatically updates the Start Date** value, preserving the Event's length. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/c46e88bd-71f8-4f40-a31d-82c32e11a7fb/START%20DATE%20YELLOW.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=78af35d05ae05a16f85b2fc36d9b2f2f43fa88301b83f462ed85cd0d1af67a4b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =342x128")During each automatic setting, the **input flashes yellow**, indicating that the system has set it. ::: If the Event length cannot be kept in the automatic setting to stay within the given day (which is a mandatory criterion when setting up [Events](/doc/managing-events-aMJExQbuU0)), LearningSpace **automatically shortens the Event length to fit the day**. The same principle applies if the Event does not fit at the beginning of the day: the automatic setting goes before 12 AM (midnight). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/f3b5b202-8e55-48c9-905a-baded29d5151/CALENDAR%20start%20end%20date.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2640cdc368d7fd2cc45a823fe42efff0db8849f77b050625dcab5fb712b27118&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =3818x817") :::tip Users are informed about these adjustments with a yellow message. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/f697392a-5582-4c09-9127-fc55791a3f39/EVENT%20MIDNIGHT%20WARNING.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=3d455d869fb8ae5adfbefbfcb554d1c42cd363490fc487a012338b7fa4ddd2fd&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =841x189") ### **==AM-PM Switch==** A **smooth switching between AM and PM** in the **date picker helps the calendar's user experience**. The Timepicker add-on is included when you need to set hours or minutes. :::tip ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/0ac4d24d-a991-45aa-b70e-962fc2d38a72/AM%20TO%20PM.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4a0449b5687b9833eac73e20e8d2007ed6cc9c3a3f7e10a76af51e57cac54682&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =152x240")If **AM/PM** is the setting: **⬆️** Up arrow: Clock: 9AM, 10AM, 11AM, → 12PM, 1PM, 2PM, ... or Clock: 10PM, 11PM, → 12AM, 1AM, 2AM, ... Minutes: 57, 58, 59, → 0, 1, 2, ... If the setting is **24H**: **⬆️** Up arrow: Clock: 22, 23, → 0, 1, 2, ... Minutes: 57, 58, 59, → 0, 1, 2, … ::: :::success ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/9a725a96-640a-4221-ab3b-368df0a5414d/SYSTEM%20TIME%20FORMAT%2024.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4b64bd9bdd700f9ce9b57dd7b30eaba3ced055b94b32872a3218cfc1520436cd&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =266x292")You can switch to a 24-hour format by navigating to the [System settings](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/system-manager-ar9EDnlVcL) page.  ::: ### Recurring events :::warning **IMPORTANT:** In the case of [**repeated (recurring) events **](/doc/how-to-manage-repeated-recurring-events-in-the-calendar-L717xwtHtI)(created in the [Calendar](/doc/calendar-module-xtpJ2cbfqf)), **scheduling does not get synced** along with the event repetition. Timeslots and learner assignments must be manually set separately for each event. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/ea461f10-c1cb-463b-bc9e-14a0e418844a/RECURRING%20EVENT_SCHEDULING%20GIF.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b8a84ae2616b553eb117fd7b5e62ee3af03facfd290d26f90c762701cc7bcb8b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ::: :::tip See more at [Managing Events](/doc/managing-events-gKZWbNsAty), and [**How to manage repeated (recurring) Events in Advanced Scheduling.**](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/how-to-manage-repeated-recurring-events-in-advanced-scheduling-O0XhS5HJSF) ::: ## Printing a Schedule To print a schedule (on paper or as a PDF), click the **Print** button at the top right corner of the screen. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/cede0df5-8b12-47ee-bf10-afdd85f2ad17/90309873.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=bef4723da758612cfd3b7758ba481ae4a653859fcd352178307eed193b44dd46&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/f899d522-2254-4097-87f7-84f3110aea2a/90309874.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ccad07b1bd8011deea52e135611a825271f3b07d82e1832adc3dab579268597a&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::warning **The smart scrollbar needs to be turned off** before printing reports. ::: :::tip For further information, go to [**How to Print Schedules**](/doc/how-to-print-schedules-dAECPr3PEv). ::: ## Manual Scheduling Mode On the Daily review page, you can switch between **Automatic** and **Manual** Scheduling modes. When in **Manual scheduling mode**, you can modify an automatically set-up scheduling: * *specify, add, or remove* *SP*-s from a station; * move Learners between timeslots; * use placeholders. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/74c9321b-dd6f-4995-a668-872747094385/138215429.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=dfed33cb6ed5cbfa98fecd9498b0f4d5380100f1587804c1c2bc732bb9658c4b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Optional features | Sending **date request** and **date availability emails** to learners and SPs | [Sending Learner date request emails](/doc/how-to-assign-learners-to-scheduled-events-1prezwooBD) | |:----------------------------------------------------------------------|:------------------------------------| | Reviewing **date requests** (if sent out and answered) | [Reviewing Date requests](/doc/how-to-assign-learners-to-scheduled-events-1prezwooBD) | | Reviewing **assignments** | [Generating Assignments](/doc/how-to-assign-learners-to-scheduled-events-1prezwooBD)
[Reviewing Assignments](/doc/how-to-assign-learners-to-scheduled-events-1prezwooBD) | | Sending **notification emails** to learners and SPs | [Sending Notification emails](/doc/how-to-assign-learners-to-scheduled-events-1prezwooBD) | :::tip See more information on **managing Email settings** in the **Systems** module [here.](/doc/how-to-manage-email-settings-3uIXOEkhy8) ::: :::warning Any **modifications** to the **Email templates** within Advanced Scheduling will only be effective for the Activity and Event in which they were performed. **Modifications** made to the **generic Email templates** on the **Emails tab** of the **System module** become effective in Advanced Scheduling **for Activities and related Events created AFTER these modifications have occurred**. ::: ## Scheduled Events in the Calendar Events created in Advanced Scheduling cannot be edited in the [Calendar](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/managing-events-CYRpNCUYAH) module of LearningSpace. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/bf514616-f30d-40b4-b979-46aede9dd10f/EDIT%20EVENT_ADV%20SCHED.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ad8d93f82995f82eb1f875b783e666379f70b95088bd82ecbdc5f164dad45a97&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1190.5x300.5") :::success However, events created in Advanced Scheduling **can** **be saved as API Access-capable** events in the Edit Event pop-up of the Calendar. Learn more on the [APIs in LearningSpace_NEW](/doc/8b3dc0ee-b9dc-45b8-8399-54c4e2d42882) page. ::: :::success *TIP:* Notes can also be edited and saved in case of an Advanced scheduled event, if [Data API Access](https://kb.learningspace.elevatehealth.net/doc/security-new-l3JLjVGibe#h-data-api-access) is enabled. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/b2604230-0f89-40cb-9eb0-6a13e137f119/EDIT%20NOTES.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=76f2c856e8c3dbf489738ad248e3eb76f2bb20993052a1979a36cbb66201bf82&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1318x509") ::: :::tip For further information, visit our [Advanced Scheduling - How to](/doc/advanced-scheduling-how-to-UJCDK89q5K) pages and view our [Activity Manager Training Videos](/doc/activity-manager-training-videos-v7AzArcYms). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)