# Consumables without Expiration (Disposables) [Consumables without expiration date catalog entry and first-time check-in 1920x1080](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/adb41b97-818a-4fbf-b6fa-429c539d52a8/Cons%20without%20exp%20entr_check%20in%20%281%29.mp4?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=82ff487f56c4577adb5e854b22d30e584cd01af9563cb457ab7e79c7bca6bb78&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) Place your **Disposable** items **without an expiration date** in this category; their quantity decreases after check-out or increases upon check-in. **Lost or broken** items can be deleted from the total quantity by [**Reconciliation**](/doc/reconciliation-Eo5F0x93jQ). Icon: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/1d6529f6-b6fa-4524-9cd7-ffe3e7a88b38/66355645.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=a9b836afb2ac6bdcf8d570ca5f04b27762368ab153b231459a99cb0c710cb0ec&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =25x") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/b6c5a948-1f83-4b6a-8500-282e394c2349/checkout%20cons%20without%20exp%20CUT%20GIF.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=1028d0347d046c363907cda12fe9e9c626d90d8a04041fc8d1e518e7216169cf&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) # Item Properties ## Details Add a description, general information, and photos about your items in the **Details** tab: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/4f17dc50-7657-4454-a04f-6d6d08e9d022/66356086.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=0a5fcbba6816161454b75740602eafcae8f5ab71ad2221dcc799141b01337e2a&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x508") Move the item to a different cabinet with the **Cabinet** dropdown. Notes added to the **Extra Notes** field become searchable in the global inventory search field on the **Catalog** page: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/218bbc3f-e48c-43b5-a471-87a5cd1f0a59/66355648.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=0421f76dbd7be264c67d8006871ded3d280a70b8921db40c83cb852c3df898f6&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Item List The **Item List** tab breaks down an item's available quantities by location. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/5f6470e7-8b62-409e-b3d5-4034c26e574b/66356087.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=e8ea6d5ff05e6d61200a4b4f01c4c53a6c0d54728503d26ec6e38a640acafe3c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x478") ### Easy Item Check-In Consumables without Expiration can be increased without completing the [**Transaction**]() **workflow** step by step. However, the system will still create check-in logs to help trace back inventory movements. There are two options available: 1. Add items to any available location with the **+Add New Items** button: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/57c15b3c-78dc-48b8-9fc2-9407b01a94fb/66355650.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=39c4fac484b0fda6e82ab1078d68facee4152136490517fc6c988cf9cbe36c9b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x399") 2. Increase the quantity at each batch or location with the **Add new items** option you can access via **Edit**: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/cfa91bc5-5f37-48c3-84e9-74440788ba9b/66355651.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ed1cf138161ed7943158b0d59d7daea9c78726eddd491e202a806b23be5c6f1e&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x400") ### Easy Item Transfer Transfer quantities between locations without performing multiple transactions. Like easy check-in, the system will automatically create transaction logs for any transfer made with this method. Access the **Move to Another Location** option via the **Edit** button included at each location: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/4a7c39dc-08de-44e4-a0fa-ab0c3cf7b6d5/66355652.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=1434f8aef815fd73af4783d22055ceccffb8c12779b198d6f3d84b7fd3fc2fe2&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x415") :::warning The Easy Item Transfer process creates **two transaction logs** in **Transaction History:** one for Check-out and one for Check-in. ::: :::warning To perform easy check-in or easy transfer, users must have the [**Transaction Assignee**](/doc/privileges-user-access-details-CfHN1bm5hK) privilege activated in their user profile. If they do not have it, the **Edit** option will stay inactive. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/ed4f80fe-4efc-438c-a173-34d00e8fc419/66355653.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=d0454ae34b353601e1115a7cc6264ec21ddfd58e909d57db5298641cb26897a1&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::info The **+ Add new items** button is unavailable for users without the Transaction Assignee privilege. ::: ### Easy Item Check-Out Using the **Add to Cart** option, you can add items to check out directly from the Item List. This will open a new cart for checkout, allowing you to continue the **checkout workflow**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/56e1deb5-55b6-453a-83d0-2ebb4663d67f/66355654.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b8b1dfccf7e07c97348fc0798fdd1c39855a0f0b275d7a3866e38467647cdd54&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x388") :::info **The Transaction Assignee** privilege is not needed for the **Add to Cart** option. ::: :::tip Learn more about the related **Transaction** **workflows** on the [**Check-in Transactions**](/doc/check-in-transactions-tTR3olggNG) page under  **Consumables without Expiration Check-In,** **Consumables without Expiration Check-Out,** and **Consumables without Expiration Reconciliation.** ::: ## Identification Every item, including existing items in your inventory, will get assigned a unique, searchable, system-generated [**ID number**](/doc/how-to-detect-items-in-your-inventory-iTFSyYssZs). You can look up items by complete or partial **ID number**s in any search field. In the Consumables without Expiration Identification tab, you will find the item's QR code, ID Number, and the + Add barcode option that allows you to add one or more barcodes to your item. * Print the system-generated QR code of specific items to label your physical stock. * Apply one of the available [**scanning solutions**](/doc/recommended-barcode-and-qr-code-scanners-Ke1ex6g4Nv) to scan the barcodes on your items. :::warning Make sure that the **cursor is active** inside the barcode field when scanning. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/6e7c52ea-0a22-4e4e-a16e-e259dc3726bb/66356088.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=e28e3add71c2fb668c00d4d3d26c7eb809d5f495dcaf7029fd8152df0414228c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =514x410") :::info Find out more here: [**How to Detect Items in Your Inventory**](/doc/how-to-detect-items-in-your-inventory-iTFSyYssZs)**.** ::: ### Low Quantity Notification Email Define the minimum allowed amount for a Consumable without Expiration before restocking. If the **Low Amount** is defined for the item, you can switch on an automatic notification email that will warn every user in the system with [**Inventory Manager**](/doc/inventory-manager-vOW2yRV1Eg) privilege about running low on the item: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/383686b5-ca2b-4333-b37a-cc6076a01fea/66355656.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=04186be3da9aeba726901ed57f1461b9c96c0fae05ee27872ad22fb7d9861171&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =556x397") :::warning A Low amount [email](/doc/email-settings-uhmQ5aeTGr) is only sent out when items are checked out, not when requested or reserved in a [**Setup sheet**](/doc/setup-sheets-nn1x3niB6Q). Therefore, it is recommended that a [**Forecasting report**](/doc/reports-yT6NMamcos) be run before events. ::: A **Low Stock** icon will also appear next to an item on the **Catalog** tab when its quantity has dropped below the defined low amount: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/0079d6d3-5716-430f-a314-0aaae0a2e265/66355279.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=c0d5e41e9f263543c8006678fad9fe9f3973d4433a55196e3975e225c1f314b8&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =41x246.5") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/17202cca-e22c-44a9-940a-c2edd609d185/low%20stock%20disposables.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2ba896cb9a43d39a5b64facedd9d51f38864fbb6eaafbabb4b6adb71b89f4cf3&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x246.5") ### Costs of Consumables You can add the cost of a **Consumable without Expiration** item in the **Cost field** of the **Cost tab.** This tab also contains: * a drop-down to provide the **Unit** of the item * a **Description** field for notes * and an option to enter the **item's Purchase Order Number(s) / PO Number**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/0a564334-41d8-430f-93f0-9820808a7d69/66355658.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=23f4814012a9a5f8c90c00d994463e6a293c91e4f68d5e50370113c115115d45&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) After checking out Consumables without Expiration from **Setup Sheets**, you can inquire about the cost of items consumed during events in the [**Cost report**](/doc/reports-yT6NMamcos): ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/afc909f6-2dab-4621-81c0-e3e408673552/cost%20report.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=bab05beb53cea2c74f25d23ad6f73f6ec5d7febf64df4ccb0d0073ea0a6b0d9b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x520") :::info The **Cost** report only tracks the cost of items checked out via **Setup Sheets**; therefore, **the cost of used-up items unrelated to events is** **not logged**. ::: ### History The History tab for Consumables without Expiration lists the **Transaction history** for an item. Each entry is timestamped and includes other important details such as: * The **Type** of the Transaction, * **Quantity:** the total number of items in the transaction, * Storage **Location,** * the name of the **Transaction Assignee** responsible for the equipment, * the title of the related **Event.** ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/f4ceb612-d9a7-4b10-a456-8f4482ec1195/66355675.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=27efb30ab68870ecd7f14e808793f136bb691d5516dfbdc0109b27816ba4abd8&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::tip Learn more about the [Inventory Manager](/doc/inventory-manager-vOW2yRV1Eg) on our [Inventory - How to](/doc/inventory-how-to-0RqhoAqgtJ) pages, and watch the [Inventory Manager Training Videos](/doc/inventory-manager-training-videos-eqiDv4PiyB). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)