# Catalog After accessing the **Inventory module**, you will land on the **Catalog** tab, where you can **view all of your supplies and equipment** in a single pane. [https://vimeo.com/1195635546?share=copy&fl=sv&fe=ci](https://vimeo.com/1195635546?share=copy&fl=sv&fe=ci) The **Items** tab on the right provides a **detailed overview of your inventory items' current status,** including their exact *quantity, status, category, and storage place*. On the left, you can see the four default **Categories** of the **Inventory** module: | | | |-----|-----| | ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/5fc18087-0920-4b07-bf27-0f3b79bf7a38/24118370.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=1600e50386008963c2a25f964e3ca0f4255620b973fd4184e6134ef90986b076&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =27x") | *Consumables With Expiration* | | ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/b242b9b7-3972-468c-89cc-ecd22374663f/24118374.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7206c8707a4a74dffd4749d3006c2c4f558b6801eeab8cc77b192b624eb92656&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =25x") | *Consumables Without Expiration* | | ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/7d2bbb9e-5875-4a2f-8a58-3a084b2318f9/24118375.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b5237f582be1713ff0c98f34045882dadf365b32cf3f1bfaf01de31f6c21fe28&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =34x") | *Non-Consumables* | | ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/151c0ccc-d5cc-44bf-8420-0f8f9d248381/24118371.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ce87ad18c07612b8e146fd41a535f696470b641c2800c001ca8b06c264df8f97&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =27x") | *Assets* | :::tip View our related **Training videos** [here](/doc/inventory-manager-training-videos-eqiDv4PiyB). ::: You can filter your supplies by these **Categories** or the **Cabinets** created inside each category: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/8e257e17-ff3d-4513-bcb5-e5e65b0fa494/137068762.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=38c446a221ef3f7ae204833a96cf9f50923d4032a40d860e3d2261060b95095f&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## **Categories** Categorize new items as you add them to the **Catalog**. Inventory items are sorted into **four Categories**. The categories differ in certain item settings to accommodate the specific characteristics of the **different types of medical equipment and supplies** you register in your inventory. ### Consumables With Expiration  Items in this category are **identified by batch** based on expiration dates. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/5fc18087-0920-4b07-bf27-0f3b79bf7a38/24118370.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=1600e50386008963c2a25f964e3ca0f4255620b973fd4184e6134ef90986b076&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50 =27x") :::info The **expiration dates** of this type of consumable can be registered upon [**Check-in**](/doc/check-in-transactions-tTR3olggNG) (either in the Transactions tab or in the Edit properties pop-up window). ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/f14eac50-3432-4095-9304-2d2d4f667b75/66355208.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=227908d909f383eef52e46c98f424eb6b3877bc2ce04dd37608f218ba7a58dac&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x514") :::tip For further details, refer to the [**Consumables With Expiration**](/doc/consumables-with-expiration-XI8JfJrnqJ) page. ::: ### Consumables Without Expiration  These items are treated as **disposables**: the quantity of a consumable item decreases after check-out or increases upon check-in. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/b242b9b7-3972-468c-89cc-ecd22374663f/24118374.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7206c8707a4a74dffd4749d3006c2c4f558b6801eeab8cc77b192b624eb92656&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50 =25x") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/7e91c6d4-ef65-404a-9541-c7b3bd778272/137068763.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4a0fbc2cda62c223d3e70386a2d5025685991b918f9c19d33ed6ef0f21b97563&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::tip Refer to the [Consumables without Expiration (Disposables)](/doc/consumables-without-expiration-disposables-90TFuoDoDh) page for further details. ::: ### Non-Consumables **Non-Consumables** are **durable equipment** that *needs to be returned to stock after use*. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/7d2bbb9e-5875-4a2f-8a58-3a084b2318f9/24118375.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b5237f582be1713ff0c98f34045882dadf365b32cf3f1bfaf01de31f6c21fe28&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50") The **quantity** of each non-consumable item is expressed in a **ratio**: the currently in-stock *amount per the item's total amount*. In case of **lost or broken items**, you can always adjust the total quantity of a particular item with the [**Reconcile**](/doc/reconciliation-Eo5F0x93jQ) transaction. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/3c689e2e-cd94-4e16-9a05-bece0283beab/24118530.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=365af16e045bcfc73cdf9e943b7f2355e2094495da480ead0e62e8735e31de87&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =672x472") :::tip For further details, refer to the [**Non-Consumables (Durables)**](/doc/non-consumables-durables-72SepASZ7l) page. ::: ### Assets [**Assets**]()**,** as your most valuable pieces of equipment, can only be **registered one by one** to keep track of their whereabouts and follow their lifecycle with the utmost precision. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/151c0ccc-d5cc-44bf-8420-0f8f9d248381/24118371.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ce87ad18c07612b8e146fd41a535f696470b641c2800c001ca8b06c264df8f97&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50 =27x") Besides being **On Loan,** ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/47aba696-5afc-46d5-a325-25646a9879df/24118678.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=33f864025d17e84891fd6c0e6bb3a7a4b9f788167a03cf656128e3375fc5a79d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =24x") assets can be sent for **Repair**  ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/f0ebc932-6e38-4e19-b7a3-9edbaf2a9731/24118676.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=92d90aeb3eb3e9cba45d96c72a17f2d4ff5505feba0d97d86623fd077aa04e57&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =23x") or scheduled for regular **Maintenance** periods. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/2514dced-9679-44ec-9738-bde6e3b6c8f2/24118677.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=5272a88d4918262cfc388daa879e8feaf60bc783f03fc27d404d095484a63c1e&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =23x")   When checking in an Asset, you can also register the **equipment's Warranty**. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/760d8e28-83f8-4bde-aa94-795b34c56524/137068764.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=870dedf71f1e69792bc41d2e5eacd3420456e2f0ca9ccf0412f67f1e4fa942b8&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::tip Learn more about [**How to Manage Asset Maintenance **](/doc/how-to-manage-asset-maintenance-8r5L7V1Oda)and [**How to Reserve an Asset for Repair/ Issue an Asset Repair**](/doc/how-to-manage-asset-repair-aXBk6e62Oy) For further details, refer to the [**Assets**](/doc/assets-8bV6Ksy3ZF) page. ::: # Item Properties ## Item list The [**Item List**](/doc/calendar-view-J6IWRLwIVC) tab allows [**Inventory Managers**](/doc/privileges-user-access-details-CfHN1bm5hK) * to add items to any available location * to easily increase the quantity at each location or of each batch * to transfer stock directly between storage locations. These options can be accessed in the **Item List** tab for each item within the **Inventory**: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/12fe1711-26e0-48ef-971a-370d1dc216b7/137068765.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=1710762ac739641546db023dcb7e05254bb6e70c28b4537246a3956b2b9e3108&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x387") The **Add to cart** option is available within the Item list for each item type. With this option, you can prepare the number of items set here for checkout with a single click. :::tip Learn more about using the **Add to cart** option on the [**Check-In Transactions**](/doc/check-in-transactions-tTR3olggNG) and [**Check-Out Transactions**](/doc/check-out-transactions-PsnIpuaXym) pages. ::: **Increase Item Quantity Without Check-In** With this new feature, the quantities of consumable and non-consumable items can be increased without creating a cart for check-in. Assets can also be checked in with this method. To enter the quantity of an item for any location, use the **+Add New Item** button in the upper right corner of the [**Item List**](/doc/catalog-gk6IwlP6Bi) tab: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/9fecac42-b7e0-4231-a405-388f1c1ce116/66355210.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=3040d0cff47ca6911f7837cd0fba2c0325dbf69fe311f1ecfa15dff768a3b330&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x367") To increment the item quantity for a specific location or batch, access the **Add new items** option via the **Edit** button included at each location or batch: ![ ](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/01d71325-6d15-427e-9119-dd704e544d13/66355211.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=e39c5e447331f8e36afa14daac9e15648049abc61fa27992d99cdff7e1d419cf&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x384") After selecting the option, a pop-up will open where you can put in the quantity you want to add: ![ ](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/88a96825-b633-458c-915e-dbff79bc6f0b/66355212.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b848d8f75c74090ddfc90c792cb7dbbe776b2b7bb3386197532317cc7f32be79&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x379") The system will create check-in logs in the **transaction history** each time you add items in the [**Item List**](/doc/catalog-gk6IwlP6Bi) tab, so you can trace back when items were stocked: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/340ff140-4649-45d5-94dc-530b7b9d66cc/137068766.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7fc27ef358dcb93fd2ace07e05a8fc56bff6c232ac2f2175453ccf6e82eacf8c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Identification Every item in your **Inventory** gets assigned a **unique, searchable, system-generated ID number**. * The **ID number** is **searchable** in the Catalog view. * You can look up/detect items by **complete or partial ID numbers** in any search field (Check-out search, Equipment and Supply list, etc.) * You can **list** items by ID numbers in the Catalog. * ID numbers are **printed** under the QR codes. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/db03616d-3038-4e5b-9f42-8a3a97e74458/66355661.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2536a20fa36ba8ccc9c15e6a9a87eb086cfaa1879466008556ba03c1b1f1c6be&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) The **Identification tab** contains each item's unique ID Number (along with its **QR Code** and/or **Barcode**). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/951ac8ec-b9f7-4501-b436-064a6382f082/66355662.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=bbbc4c1b99359fdb200f6dc419d98b3c8bb1a8ea684398af8acf4f8fbdd28512&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x376") :::info For more information on the **Identification** options, please visit **each Category's page** under [**Catalog**](/doc/catalog-gk6IwlP6Bi). ::: ## Item Copy Create a new blank item of the same category with the new **Copy** feature, available on every item in the **Item Properties** pop-up. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/77a5ccba-b30e-4795-b878-7fdcd9403ad6/66355214.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b1857d66951f7552a418a72bba647f087f270c89183887ddcb3d4e88abafb81d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =762x526") Items will be duplicated with the following properties: **every duplicate item** will * be of the **same item category** as the original item * **Inherit the name** of the original item with a new suffix added * **Inherit the content of the Details tab** of the original item  - except for location and warranty details. * **Inherit the Settings tab** content from the original item. * **Inherit the content of the Cost tab** of the original item - except for the PO number. * have a **unique Item ID and QR code** created * have a **status of 0/0** ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/ad37bb9b-0f95-4fa8-b49a-f2824d0cde4e/66355215.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b25a7bed3a4e12267d66eba4ad9a5e0055c27272b6fb1f9426692ce5d3b8f137&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =762x528") :::info Any other details can also be added to the duplicate. ::: ## Item History Tab Obtain the **Transaction History** of individual items: the **History** tab in the item editor displays the item's transaction history. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/5a5afa38-80a2-43c5-8dc5-cd0535f2491b/66355216.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=aa7ce1eab4294819ceed58715e1c84933e7da8ae2ec4fa1ac537d37528d02ebe&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =728x547") For [**Assets**](/doc/assets-8bV6Ksy3ZF), the expected return date of the item also appears if the '**Due Date**' was defined when checking the asset out: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/c5b2ba01-8cd9-4fc5-80d3-4561a235b79c/66355217.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=3a7e1aa264e18a59968c4a8e5bcf2aaffc8d8ef2d883c333a8d658a0f4695247&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =672x394") ## Cost Tab Users can add the cost (per piece) of each consumable item in the **Cost field** of the **Cost tab.** This tab also contains: * a drop-down to provide the **Unit** of the item * a **Description** field for notes * and an option to enter the **item's Purchase Order Number(s) / PO Number**. :::info The **Cost** field relocation does not affect prices recorded in **previous Inventory versions;** each item's price will remain unchanged. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/78c5f46f-d154-40b6-b9a2-fa01b2b3dd81/66355218.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=4434747d594b8d9fccdaaad881d392685c3bdce86bc731c22af5413049b01f02&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x370") :::warning The **Add PO Number** field is not searchable. ::: Inventory managers can keep track of the cost of event-related consumable items with the help of the new **Cost** report: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/889659fe-e63c-4af9-9fd6-43a65b02f875/66355219.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=ded5e212c9a3517f46f3259cef0bcde437f22e661263336ee77429d2eee1e957&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) # Item Management While on the **Catalog** tab, use your preferred QR code **scanning method** to identify and open your item instantly. After scanning your item, its **item editor** will open immediately, where you can continue managing details and settings. ## Batch QR-Code Printing Print the QR codes of multiple items in one go while you are carrying out a transaction: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/215d452a-c929-411d-bbf6-13381d8ddd26/66355220.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=2d6d334b2197e7baf6e093c842a1752e6ec869de101b4c3ab0baecfed5efb8d6&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =672x468") After selecting your items, click on the printer icon to display the preview of the QR codes: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/0fc3a0bc-de32-4a5b-ba1c-ad90f0ec9cc3/66355221.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=1cae96bacda9d95918cc9aa6323bfc03cb444015caa4a7eb6fba2cc5c3021b19&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =269x626") :::info The [**label size**](/doc/general-system-information-6jNQRhhNd8) of the QR Codes can be modified under the [**System Manager**](/doc/system-manager-ar9EDnlVcL)'s General tab. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/2d1c697f-d560-42c2-9365-bc50085f2ef8/137068769.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=6a6b3b79b058db1a28d71c52651b48334fc500f37cab976efaa0c07d3e0e1de3&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =471x615") ## Advanced Search Options Search for specific items by filtering by category, cabinet, or, where applicable, expiration date or warranty. :::info **Consumables With Expiration**  ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/bb662f95-bc17-4477-a389-832b7ae7eac7/24118362.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=5647417430a0392c9b58c84d835797e6bac7b0cf8a3fd3e8ddb5db06581b081d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50 =25x")  items have expiration dates and [**Assets**](https://help.caelearningspace.com/cf/display/EntHS/Assets?src=contextnavpagetreemode) ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/1931bc0a-e300-489a-a552-911b220f0cce/24118365.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7f4dc1cf74df9050ec75f5f82d9db41f3a642749bcf376b07809e0f8ad681e45&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50")have their warranty registered upon check-in. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/99059a86-9149-4906-a3fb-3a34c5c4b3b7/137068770.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=e60d42a27db3718e307869980fcfb853009a46b7d95e8e8dca744f53514ca180&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) ## Status Filtering Option Use the black funnel icon in the **Items** pane to display items according to their current status.  Display **Consumables (both types)** and **Non-Consumable** items that are **Ready** to be used, or select the **Low Stock** filter to check for items running low. :::warning ***Note*** The **Low Stock** setting only applies to the **Consumables (both types)** and **Non-Consumable** item categories. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/b0c9a9eb-5248-45b7-b931-178149b501a4/137068771.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=bfea999fbca8205988ebd214798fbf9ba00e90f12fb2a4f4149a16f640a836ee&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) **Assets** can be assigned different statuses (**Low Stock** does not apply since assets are registered individually): ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/ab289976-4e46-4114-9092-cd646ad251ed/24118760.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=296bd5125432ee2e4287619fc9582020768b5783ec64ca03e8473372b1e41391&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =171x210") :::info You can apply **more than one filter** at a time. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/b0c9a9eb-5248-45b7-b931-178149b501a4/137068771.gif?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=bfea999fbca8205988ebd214798fbf9ba00e90f12fb2a4f4149a16f640a836ee&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::warning If you **remove every filter**, the category cabinet or subcabinet **will not show any results**. Click the funnel again and select a filter option to display items. ::: :::tip Learn more about the [**Inventory Manager**](/doc/inventory-manager-vOW2yRV1Eg) on our [**Inventory - How to**](/doc/inventory-how-to-0RqhoAqgtJ) pages, and watch the [**Inventory Manager Training Videos**](/doc/inventory-manager-training-videos-eqiDv4PiyB). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)