# 🆕 AI Subscription
## **Overview**
**The Ehli - AI Subscription feature is now available in LearningSpace!**
It gives everyday users a clear way
* to see whether **AI features** are **available**,
* to start or request a *60-day AI Assistant Trial*,
* to understand the **remaining trial time**, and
* to contact the right administrators or Elevate Healthcare when support or renewal is needed.
The **Ehli - AI Subscription** marks *LearningSpace’s first subscription-based product line*, offering **scalable**, **value-based** access to our **AI-powered capabilities**.
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**Ehli offers:**
**Significant time savings** for faculty and staff.
**Improved quality and consistency** in evaluation workflows.
**__The Ehli - AI Subscription includes:__**
1. ***Video Transcription***
2. ***AI Assistant for Faculty (FON) Checklists*** *(Video Transcription is a pre-requisite)*
3. ***AI Assistant for OEQS Checklists***
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| **Feature** | **What you get** | **Where** |
|---------|--------------|-------|
| **Video Transcription** | Written transcript of a recording | Video Review → **Transcript** |
| **Checklist Assistant** | Suggested checklist answers from the transcript | Video Review → **Data Entry** |
| **OEQS Assistant** | Help matching learner answers when scoring | **OEQS** → Scoring |
| **User Group** | **Main Capabilities** |
|------------|-------------------|
| **Admins and System Managers** | * **View AI subscription status** on the Dashboard and in System > Ehli;
* **Start the AI Assistant Trial** after accepting the terms and conditions;
* See **feature** availability, expiration dates, and subscription history;
* Receive relevant **email notifications**. |
| **FON Data entry and OEQS Data entry users** | * See **AI subscription status** in the relevant work areas,
* **Request access** to the AI Assistant Trial, and
* **Contact local LS admins** when AI access is not yet available or has ended. |
| **Learners** | * Can have access to **transcription** if it is enabled for them. |
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IMPORTANT: This is a **cloud-based service**, which incurs operational costs.
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## What’s New?
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***‘Ehli AI***’ tab has been introduced in [System Settings](/doc/system-manager-ar9EDnlVcL) for managing **AI Subscription**.
***“Ehli AI - Enterprise Plan Trial”*** is visible on this tab, under *Subscription*.
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Once the feature is available in a LearningSpace instance, LS admins receive an in-system notification ***“Start AI Assistant Trial***”, introducing the AI Subscription.
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Administrators can **manually enable the trial** in [System Settings](/doc/system-manager-ar9EDnlVcL) after agreeing to *the Terms and Conditions* and selecting ***“Start 60-day trial”***.
* A 60-day trial begins upon opt-in.
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## How to start and manage the AI Assistant Trial (Admin users)
Admin or System manager users receive an **email** when faculty request the AI Trial.
This section guides you through the process of starting the Trial period:
1\. Open LearningSpace and go to the Dashboard. The header shows the current AI subscription state.
2\. Select “***Start*** ***AI Assistant Trial*** “
* from the **Dashboard header**,
* the **System Manager > Ehli tab**,
* or the **AI information modal.**
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**TIP:** Admins can also start the trial from the *FON Data Entry* checklist, the *Transcription* tab, or the *OEQS Scoring* tab.
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3\. Review the AI feature overview and **accept the terms and conditions**.
4\. **Start the 60-day trial.** LearningSpace automatically calculates the trial end date and updates the trial status everywhere it is shown.
LearningSpace admins receive a **reminder email 30 days before** the subscription expiry.
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If the trial **expires** or the **subscription is** **not renewed**, AI features become **unavailable**:
* AI functionality is **disabled**.
* The System displays ***“Trial Ended.”***
IMPORTANT: All previously generated data **remains stored in the database**, but will be unavailable on the user interface.
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Use the *“**Contact us”*** button to reach out to Customer Support and **extend the subscription**. (`ls-support@elevatehealth.net`)
Once **purchased,** the following **AI functions** can be enabled with the respective toggles:
* [*Video Transcription*](/doc/how-to-use-the-video-transcript-tool-6PmP9R5w1g)
* [*Checklist Assistant *](/doc/checklist-ai-assistant-0sOEFDGUp2)
*(needs Video Transcription enabled)*
* [*OEQS Assistant*](/doc/oeqs-ai-assistant-O0ye9YpFeG)
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Learn more on the [How to Start and Manage the AI Assistant Trial](https://kb.learningspace.elevatehealth.net/s/f1c201f9-cae8-4a48-a5ca-c1235e201d00) FAQ page.
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## How to request access to the AI Assistant Trial (FON and OEQS Data entry users)
1. Check the AI status indicator on the *Dashboard, SRV* [*Transcript*](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/how-to-use-the-video-transcript-tool-6PmP9R5w1g)*/Data entry panels*, or the [*OEQS scoring*](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/oeqs-ai-assistant-O0ye9YpFeG) *panel*.
2. Choose “***Request AI Assistant Trial***” in the header if AI access is not yet active.
3\. **Submit the request** by clicking ***“Request 60-day trial”*.**
After you submit the request, the status changes to *“**Request pending”*** until an admin starts the trial or an active license becomes available. LearningSpace confirms the request and **notifies users** with admin or system manager privileges via **email**.
4\. Once the **trial has been started**, “***AI Assistant Trial”*** is indicated in the header, along with the remaining trial time.
The ***“EHLI - AI ASSISTANT TRIAL”*** box will be available in the Single room view (SRV) *(Data entry and Transcript tab)* and OEQS Scoring.
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**Note:** Checklist Assistant is available only for videos recorded **after** the AI subscription is activated.
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5\. Once the **trial has ended**, it shows up as ***“Ended”***.
To **submit a request** for continued access to the AI Subscription features in LearningSpace, use the “***Request full access button”*** in the Single Room view (only for trial users).
Local LS admins receive all **requests about purchase or renewal in** **email**.
If the **subscription has been purchased/extended,** this is what you see as a Faculty member during data entry:
**Use the toggle** to enable *Ehli AI Checklist Assistant* for your account (same in OEQS Scoring).
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If a subscription has expired, nothing appears in the user interface.
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Learn more on the [How to request access to the AI Assistant Trial](https://kb.learningspace.elevatehealth.net/s/8d0a4c21-35d2-49fb-97c2-0489b89d7e81) FAQ page.
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## Brief Summary
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* When **faculty request a trial** or request full (paid) access, LearningSpace sends an **email notification** to administrators so they can act on the request.
* The **free trial lasts 60** days. Around day 30, Admins get a reminder. On day 60, the trial ends, and AI features stop until you subscribe.
* System managers must keep all three **AI Function toggles on** in *System Manager → Ehli AI*. If a feature is missing for users, check these toggles first.
* **Transcripts** are created only for videos recorded **while a valid trial or paid subscription was active** (with Video Transcription enabled). Older videos usually have no transcript.
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## **When AI subscription is unavailable**
### **Transcript Tab**
The **Transcript tab** in SRV **remains visible** even when AI features are disabled, using a **blurred preview** to indicate where transcript functionality would appear, without generating transcripts in the background.
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*“EHLI- AI ASSISTANT TRIAL AVAILABLE”* script is visible, and trial can be initiated with the ***Start AI Assistant Trial*** button.
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### **Checklist Pages**
For users with the relevant privileges *(Faculty / OEQS evaluator),* an **info box appears at the top** of the checklist when the AI Assistant is **unavailable.**
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*“EHLI - AI ASSISTANT TRIAL ENDED - AI analyzes the transcript and highlights likely answers to speed up scoring. Request full access.”*
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**For more information about the AI features of LearningSpace, see:**
* [Checklist AI Assistant](/doc/a5496a2a-c4bc-4327-aec5-0cbefd687e1c)
* [OEQS AI Assistant](/doc/1bad5ad1-a476-43ae-884e-c6fba6322499)
* [How to use the Video Transcript Tool?](/doc/f5f82b31-305b-4973-ac95-6aebc72fd7d6)
* [AI tools in LearningSpace](/doc/ef7be453-2b82-473c-9ec1-aae32b3311ec)
* [AI tools in LearningSpace - How to](/doc/747f6b97-0c16-4c7e-9c7f-eb32426543c7)
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---
**Documents**
- [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB)
- [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY)
- [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt)
- [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT)
- [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV)
- [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg)
- [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0)
- [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ)
- [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC)
- [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9)
- [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC)
- [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS)
- [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)