# Activity Manager ## What is an Activity? An **Activity** incorporates **Cases** that learners are expected to complete over an **extended period**. It also integrates the components of a **controlled medical training experience**, including planning, site management, data entry, advanced video recording features, evaluation, and report preparation*.* :::info **Privileges** Users with Activity Manager privilege or Admins. ::: [https://vimeo.com/1206083248?share=copy&fl=sv&fe=ci](https://vimeo.com/1206083248?share=copy&fl=sv&fe=ci) ## Activity Manager In the **Activities** module, the **Activity Manager** can [***create***](/doc/how-to-create-an-activity-b4LMZfTzZ5)*,* [***modify***](/doc/edit-activity-pop-up-uYFkqiiNhq)*,* [***copy***](/doc/how-to-copy-an-activity-vO9Q8DmJ0R)*,* [***merge***](/doc/how-to-merge-activities-3AHgtlMsjx)***,*** *or* [***delete***](/doc/how-to-delete-an-activity-sIDuky5hUR) Activities, assign [**Cases**](/doc/case-manager-QdAIr4bLwJ) and [**participants**](/doc/participants-tab-s7Xyhg8PtB), and manage access to [**Reports and Recordings**](/doc/reports-tab-UYc4w4MW5i). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/6ebf7321-9ca6-4e35-89d3-64472c69314c/136347674.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=1bc1853e7ed4032b8744b882d4f2babddb065864136ace06e119ec8bf6627ccd&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::warning ***Important*** When an Activity is **copied,** all its **specifications**, including the *sharing assignments*, are **duplicated**. A copied Activity will be shared by default with any Activity Manager user with whom the original Activity has been shared. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/c0d867ca-cc9e-41bf-a517-73806cfc32c2/136347675.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=73d12f20dc7252c6cb089dd2fc510f1832794bfe3391f302534ffee6109cb51d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) The members of the assigned learner group can **complete the required Case(s)** in three ways: * without scheduling * via **Running Non-Scheduled Activity** (referred to as [**RNSA**](/doc/rnsa-how-to-reserve-a-room-without-scheduling-BkpJkdhEpm)) * via [**Advanced Scheduling**](/doc/advanced-scheduling-6uw4GlWcNY) (event scheduling) :::warning In case of **scheduling conflicts**, it is always [**Advanced Scheduling**](/doc/advanced-scheduling-6uw4GlWcNY) that takes **precedence**: If an **RNSA** is placed in a room scheduled as the location of an [Event]() (i.e., selected as a station for a Case during Event Setup in the [Activity Scheduler]()), the configuration (Recording setup) of the scheduled event will always apply, regardless of the order of room assignments. ::: ## Activity setup without Scheduling This is the most **basic Activity setup** with little or no *preparation and/or restrictions*. * There is **no location** (room and/or station) assigned, * **no time specified** (i.e., event scheduled), * **and data entry** is available from **any computer** during the entire Activity (between the start and the end dates). :::success On the **Options** tab of the **Edit Activity** pop-up window, restrictions can be set for the source and timing of data entry. E.g.: * *Data entry only allowed from IP addresses starting with/ hostnames ending in * * *Activity is available with a restricted browser only* ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/7e58afb3-a19c-4e13-b632-0cfd9d36bc30/136347676.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=6a8f5bf3f1d4d0488de88ec135fade80777944516395bc05e06ba4da4346d8b9&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =691x408") ## Running Non-Scheduled Activity ([RNSA](/doc/rnsa-how-to-reserve-a-room-without-scheduling-BkpJkdhEpm)) Working within an Activity requires **linking** the desired Activity **to a specific room**. **Select the Activity** and one or all of the **Cases** assigned to it in the [**Running Non-Scheduled Activity**](/doc/rnsa-how-to-reserve-a-room-without-scheduling-BkpJkdhEpm) drop-down of the room on the [**Rooms**](/doc/rooms-tab-ps5MTFHIAS) tab of the [**System**](/doc/system-manager-ar9EDnlVcL) module. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/12ba82d6-cdfe-4b1c-85ab-8eccb3f06a7b/136347677.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=b26a1c74c1bc030fcd4c90ad6e8f2f5935c027389da52f57d7400db4e18bf6cb&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) This method restricts **Learner** and/or **SP data entry** for the specified Case(s) to **computers assigned to the selected room**. Such a setup requires **two additional conditions** to be fulfilled: * ticking the *'Data entry only allowed from manually authorized workstations'* checkbox on the **Options** tab of the **Edit Activity** pop-up opened for the desired Activity * selecting **In-room** and/or **Hallway Station** in the **Room Settings** pop-up opened for the designated room :::success If all the above conditions are met, the Learner or SP logging in from the **Hallway or In-room station, respectively,** will only be able to access the selected case or all Cases of the assigned Activity. ::: ## Advanced Scheduling (Scheduled Events) The **Activity Scheduler** is accessible via the [**Advanced Scheduling**](/doc/advanced-scheduling-6uw4GlWcNY) link within the Edit Activity pop-up: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/1c42e118-5ff6-43cf-846b-156842706b2a/76908198.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=d9316d59b5bd5649aef38aee6fa29f64e424cb90805136babc06067957a0cbd4&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =641x366") :::warning Although accessible through the **Activities** and **Calendar** modules, **Advanced Scheduling** should be treated as a **separate module** in the LearningSpace system. *Admin, SRP, or SRP (full control)* privilege is required to access the function. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/635aa1bd-e0d9-4853-a478-45945a8374df/136347678.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=bc929bbf66c913e428201631d00901fe2da441502e6745bf70a5b30d99a3fbc1&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) **Scheduling** an [**Event**](/doc/events-jgKvWwXKxY) means * **determining a time interval** within a specific day, * when there are specific **timeslots** * within a number of **rounds** * During which the added **Cases** are completed by the Learners (and SPs) assigned to the timeslots. :::warning Each Case is completed at a [**station**](/doc/stations-in-advanced-scheduling-DbvzvWxUZV) (a room registered in the system). The rooms normally have *cameras* assigned to them, but *Simulators, Intercom devices,* and *designated computers (In-room or Hallway stations)* can also be linked to a room. ::: ***'Data entry only allowed from manually authorized workstations'* restriction:** * **If enabled**, the Activity and its Cases will only be accessible from the computer(s) that is/ are assigned to the rooms where the Cases are scheduled, and [**Easy Login**](/doc/easy-login-dEbYOLvj5H) will facilitate data entry * **If not enabled**, the Activity and its Cases will be accessible from all computers ## Hidden Activities Activities can be **hidden** in the [**Edit Activity pop-up**](/doc/edit-activity-pop-up-uYFkqiiNhq) window. :bulb: Activities with **associated** *responses or reports* **should be hidden rather than deleted** when not needed. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/5c00f331-ace1-4e41-8962-a8f526d49960/76911011.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=cfa276e5412b52e6e7bc78d949b466bf86b20c1b69b1672a49ec9cf66af7ef8b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =639x253") **Hiding** an Activity **removes** it from the **Activity lists**—unless the 'Show hidden Activities' function is enabled—but **does not delete the Activity** from LearningSpace. :::info For more information, see [How to Hide an Activity](/doc/how-to-hide-an-activity-wpQof0UsIe). ::: :::warning ***IMPORTANT:*** The hidden Activity will only appear in the **Activities** lists when the ***Show hidden Activities*** checkbox is checked at the top of the Activities opening screen. ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/017c401f-5dd6-4a05-b858-11f356622a36/76911010.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T120000Z&X-Amz-Expires=86400&X-Amz-Signature=7080611ddf86723da72eeb2caaf6266d59125ec0a6332ac08c57c006a5510f09&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =717x353") :::tip For more information, visit our [Activity - How to](/doc/activity-how-to-bW0Hc4uOea) pages and view our [Activity Manager Training Videos](/doc/activity-manager-training-videos-v7AzArcYms). ::: --- **Documents** - [User Guide](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/user-guide-WPv4VxhtWB) - [FAQ](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/faq-YoxOQOjvnY) - [Training Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/training-videos-D2ycsEwqPt) - [Module Introduction Videos](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/module-introduction-videos-I6OQ6H7SUT) - [Release Notes](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/release-notes-BcFFMsc0RV) - [Distance Learning with LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/distance-learning-with-learningspace-eAfwW23Hxg) - [Preventing Copy-Paste in LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/preventing-copy-paste-in-learningspace-sPD0IIUuk0) - [Important Technical Notification Regarding Adobe Flash Player](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/important-technical-notification-regarding-adobe-flash-player-eQtMLwLmTJ) - [iPad support - Technical information](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/ipad-support-technical-information-dLmeFvKofC) - [TeamViewer Link](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/teamviewer-link-QyKZBMqUT9) - [YouTube videos about LearningSpace](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/youtube-videos-about-learningspace-TMb3zdc0LC) - [Customer Aftercare One-Pager](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/customer-aftercare-one-pager-GBWMe1BcfS) - [Case Studies](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/case-studies-VcAbFqXSz7)