# How to Start and Manage the AI Assistant Trial (Admin users) Admin or System Manager users receive an **email** when faculty request the AI Trial. ![Notification email about incoming Requests](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/c9a0634c-87bb-4736-b4f4-e8dee6da765b/FACULTY%20REQUEST%20EMAIL%20NOTIF_ESS.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T160000Z&X-Amz-Expires=86400&X-Amz-Signature=0c4832e4642a392d303745a20da620f78e7d2215127be05594cb2dcca71a72f3&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =596x898") 1\.      Open LearningSpace and go to the Dashboard. The header shows the current AI subscription state. 2\.      Select ==“***Start AI Assistant Trial*** “== * from the **Dashboard header**, * the **System Manager > Ehli tab**, * or the **AI information modal.** :::success **TIP:** Admins can also start the trial from the *Transcription* tab of the Single Room View. ::: 3\.      Review the AI feature overview and **accept the terms and conditions**. ![ ](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/cce16266-2499-4a7a-9a91-c4391873398b/START%20TRIAL%20MODAL%202_ESS.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T160000Z&X-Amz-Expires=86400&X-Amz-Signature=7a66d89e805eae0405f411a7c2159c1fbe7540881f619c99601ee026dba408d0&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =618x527") 4\.      **Start the 60-day trial.** LearningSpace automatically calculates the trial end date and updates the trial status everywhere it is shown. ![AI Assistant Trial - Active](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/581f614e-a1b6-4149-963c-806a8447b1e3/TRIAL%20ACTIVE_DASHBOARD%20ADMIN.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T160000Z&X-Amz-Expires=86400&X-Amz-Signature=318449c6105a0c3250781464bf1ea4e4689be5267a13b3e5dbb3d8e0409239d4&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =792x351") :::success 5\.  Use **System > Ehli to** * review **available AI features**, * check the **remaining trial period**, * see the **trial end date**, and * **manage AI feature** toggle. ::: 6\.      ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/c9e78b35-e056-4031-9218-6db8c4bab0a5/SUBSCRITPION%20HISTORY_ESS.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T160000Z&X-Amz-Expires=86400&X-Amz-Signature=2d89389b020ac1cb8199c56c9251833359fe930c929ac4c1d56e9d28f114991c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "right-50 =295x289") Use the subscription history window to review the current plan and previous AI subscription periods. :::info LearningSpace admins receive a **reminder email 30 days before** the subscription expiry. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/a99ad595-1e44-49c7-ab69-bcfa902ffc45/30%20DAYS%20NOTIF%20EMAIL_ESS.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T160000Z&X-Amz-Expires=86400&X-Amz-Signature=01630784ecff37843c9f1589385e5164b533626a2b08d66f30d4d62bd7e03916&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =679x918") \* ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/3f878357-97b8-4b8e-8a79-688c6f90380a/30%20days%20left.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T160000Z&X-Amz-Expires=86400&X-Amz-Signature=ba363292df241e1cc37b5629649a5f8cb964530ab54d307e53b4be9e12906931&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =452x406") ::: If the trial **expires** or the **subscription is** **not renewed**, AI features become **unavailable**: * AI functionality is **disabled**. * System displays ***“Trial Ended.”*** :::success IMPORTANT: All previously generated **data remains stored in the database**, but will be unavailable on the user interface. ::: ![Trial Ended - System Manager](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/1f3d6dd7-ec9c-4390-94b8-3653238766c1/TRIAL%20ENDED%20CUT_ESS.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T160000Z&X-Amz-Expires=86400&X-Amz-Signature=ca09bd4d016711ccbcaa3804379b0b5113f1f793534b93b33c5ad35d17a09682&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =324x323") :::tip Use the *“**Contact us”*** button to reach out to Customer Support and **extend the subscription**. (`ls-support@elevatehealth.net`) ::: Once activated, Ehli AI - Enterprise Plan will display ***“Active Subscription”*** in the System Manager. ![Ehli AI Active Subscription - System Manager](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/6f27b26b-6297-4f26-89b9-28e2b19846d3/ACTIVE%20SUBSCR_SYS_ESS.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T160000Z&X-Amz-Expires=86400&X-Amz-Signature=4988eb839d90cde40d57f387b43eaa25c8acc0af9f27fdcc6d2ebf36d6e81379&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1875x1005") :::info **For more information about the AI features of LearningSpace, see:** * [AI Subscription](/doc/630b9002-6d86-47ed-9215-1a20253dc619) * [How to Request Access to the AI Assistant Trial (Facilitator and Faculty entry users)](/doc/b12c5f70-ad2c-4ab8-8472-4413248b49cb) :::