Inactive Learners

Learner-type users of LearningSpace - just like any other users - can be made ‘Inactive’ in the User Manager if their status at the institution is no longer active. (Students might withdraw after a semester or drop out after their first year, etc.)

When deactivated,

The Learners’ names do not appear in the list of available learners in the Recording module;
These Learners cannot be evaluated (only through Classic FON data entry)
These Learners cannot log into the LearningSpace system.

The easiest way to make users in a specific group inactive is through the Batch User Create tool.

For more information, see How to Edit or Delete Multiple Users.

If those students were evaluated using a Case/checklist, it’s not always desirable to delete them. As we know, deleting them will affect the group score, standard deviation, etc., for any Activities they have data for—which is not always desirable.

Since group scores are calculated based on the number of submissions (not the number of learners in a group), you don’t need to remove inactive learners from the group moving forward unless you want to.

Some LearningSpace users mark the withdrawn learner inactive and then (re)create the cohort group every time a learner withdraws, drops out, etc., to include only continuing students. This gets cumbersome over time and requires additional labor, which can be a challenge when there isn't much support staff (sim techs, etc.).

However, the inactive learner’s name will still show up in reports.
RECOMMENDED SOLUTION: It is useful to add a visible indicator to the learner’s account (eg. LOA (leave of absence or “withdrawn” ) for distinction.
Additionally, you can hide the user group these users belong to so it is not listed in the user interface.
ℹ️ See Hiding in LearningSpace.
WARNING: Please note that in the current version of LearningSpace
Inactive Learners are still available for scheduling and can be scheduled;
Scheduling emails (such as Date Request or Confirmation) go to the inactive learners as well;
Activity emails are also sent to inactive learners.
For further information, visit our User Manager - How to pages.