# ◾ Scheduling Events **Event:** a scheduled time range when a specific SCE is planned to be performed by an assigned group of people, including the simulation and any data submission. **Activity:** events can be assigned to a specific activity, allowing for grouping of events. :::warning ***IMPORTANT:*** Arranging events under an activity has a prominent impact in the [Reports](/doc/reports-module-wKkiieTXp1) module, where certain scores, results, and evaluations can be analyzed concerning a whole activity (i.e., group of events), not just in terms of an event. ::: Adding an event within the Calendar can be done by **clicking and dragging the cursor**, thereby prompting the **Edit Event** window to pop up. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/321a8d57-0c2d-4636-99ae-c4810f2bf02d/NEW%20EVENT_ESS_ROOM%20VIEW.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T144500Z&X-Amz-Expires=86400&X-Amz-Signature=498f8f1fdd180e318b50f4348293c904cfe41b6b35f30939a7e44337eb2b4133&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x786") :::info Already created events—displayed in the calendar—can be edited or deleted in the same window, which can be opened by double-clicking the desired event. ::: # Edit Event pop-up **Event Details -** accommodates all basic data regarding timing (***Date, Repetition***) and content (***SCE, Activity***). **Participants -** a tab where all groups involved in the SCE should be assigned. **SCE Scheduling -** accessible only when an SCE has already been assigned to the event; allows for customization of the SCE Scheduling for the actual event. ### Automatic E-mail Sending :::warning ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/beff8124-f392-49d0-a371-c27fdd96b5f7/70386907.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T144500Z&X-Amz-Expires=86400&X-Amz-Signature=7fa2d2b17103796d929f6b38fb8557f32c8cf2bff8200c09d563d9b026accd78&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50")Any email to be sent out has to be enabled within the **SCE Management** module by clicking the ***envelope*** icon on the **SCE Schedule** tab of the SCE used for a given event. After the email template (set up on the [**Email**](/doc/email-settings-qW8Ui7BwyM) tab of the [**System**](/doc/system-module-4DfmyZ4GUl) module) is checked (and modified if necessary), the ***Subject*** field has to be filled out. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/bd07386a-bedb-4df2-99e5-063fe5dece2e/70386908.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T144500Z&X-Amz-Expires=86400&X-Amz-Signature=ef81ff554b9a63dc77c28bea4af94b9f45f1847c2f85ea4ea65be13f2477da54&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50")Once the email is prepared within the **SCE Management** the envelope icon is displayed in blue outline. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/305120d7-99aa-4e58-8858-73e6d81ea7c5/70386916.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T144500Z&X-Amz-Expires=86400&X-Amz-Signature=d7b536d5db85ad297ebbac2cab6e808e54b85b8c70b45e05673741e25b14e02d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50")The actual sending out has to be activated on the **SCE Scheduling** tab by clicking the same icon and using the *Enable automatic e-mail sending* toggle in the Edit event pop-up (resulting in the icon filled blue). ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/05cecca6-a465-4e78-9d3f-ae44a359b8c8/70386910.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T144500Z&X-Amz-Expires=86400&X-Amz-Signature=f96a25d2875f461a311fd661580825fc2b8a64e59459caeece6982abd6e9f1db&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject) :::warning Modifications on an SCE  - including modifying the text of the included Emails - do not affect previously created Events. This means that modifications only come into force once the  Event has been updated with the modified SCE, meaning that the SCE has been **re-added to the Event.** ::: ### Recurring Events Events can be **repeated** by using the respective functionality in the Edit Event pop-up. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/b770a8dc-e015-4061-838c-68dc9d789d7a/ess_repeat%20event_edit%20event_END%20DATE.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T144500Z&X-Amz-Expires=86400&X-Amz-Signature=eb12c0f885046e7475e8397c1615fd81bd2921c3d53c2394ad0355a5e0c4a635&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =2074x757") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/71f7fb52-992e-49c6-9671-8222b04ebb18/repeat%20options_dropdown_ESS.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T144500Z&X-Amz-Expires=86400&X-Amz-Signature=0b1385391daf89e684ad13e38cad7475e291c2950d45cf321df4bf2d05e2499d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =380x252") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/9336876a-139e-4707-966f-165d1761a8db/recurring%20event_grey.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T144500Z&X-Amz-Expires=86400&X-Amz-Signature=fa4e69e122fa580c2c7db826fb69056f14bbb4913782bef34b54af08f593f4a1&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50 =42x38")Once **repeat frequency** **and end** have been set, all sequence instances will appear in the Calendar, marked with the respective icon. Each such event will have **the same** *Title, Activity, SCE, Rooms,* *Time, Duration,* and *Automatic Recording* settings. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/06acd417-0074-439d-8c8e-c5e66d12776d/recurring%20event_week%20view_calendar.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T144500Z&X-Amz-Expires=86400&X-Amz-Signature=2206703046749b05f6833e82e8a66965fe633e1ec0e79af89825eff98a4960a5&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =881x369.5") :::success For more information, go to [Recurring (repeated) Events](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/recurring-repeated-events-q03wyK3dCB). ::: :::tip For further information, visit our [Calendar - FAQ](/doc/calendar-faq-JjAWdF9Ltz) and [Calendar Practical](/doc/calendar-practical-DIo7DGQ5OL) pages: * [Scheduling a Stand-Alone Event](/doc/scheduling-a-stand-alone-event-vQbg9pxlct) * [Scheduling an Event within an Activity](/doc/scheduling-an-event-within-an-activity-RESN4eynhv) ::: :::info Related pages * [Calendar Module](/doc/calendar-module-B2dKYBWpoZ) * [Calendar Views](/doc/calendar-views-P2a1Ld1uSR) * [Can I use my SCE in the simulation software?](/doc/can-i-use-my-sce-in-the-simulation-software-1JDTAcTFH9) * [Can I use previously entered items/ questions/ sections?](/doc/can-i-use-previously-entered-items-questions-sections-uMYj0CSEgY) * [How can a checklist be prepared?](/doc/how-can-a-checklist-be-prepared-HRkQn7vI4g) * [How can I add a new Learning module?](/doc/how-can-i-add-a-new-learning-module-8OAZ4bweAq) * [How can I limit Learner access to video recordings](/doc/how-can-i-limit-learner-access-to-video-recordings-2VhrZBkKnb) * [How can I send information or requirements to the learners before a course/ simulation event?](/doc/how-can-i-send-information-or-requirements-to-the-learners-before-a-course-simulation-event-tHqnRvyxAp) * [How can SCEs be duplicated/ copied?](/doc/how-can-sces-be-duplicated-copied-bpoCfuNArX) * [How can scoring be determined?](/doc/how-can-scoring-be-determined-HXVhQANaHq) * [How to use the Send to Screen function?](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/how-to-use-the-send-to-screen-function-J2d6ySzXtJ) * [Learning Modules](/doc/learning-modules-3sbkzgskpe) * [SCE Management](/doc/sce-management-Q1pfDRDIed) * [SCE Scheduling](/doc/sce-scheduling-cuArg44MSm) ::: --- **Documents** - [Calendar Views](https://kb.learningspace.elevatehealth.net/s/1e42af58-1024-4dbe-acd5-d65c0f3dcad9/doc/calendar-views-P2a1Ld1uSR) - [Scheduling Events](https://kb.learningspace.elevatehealth.net/s/1e42af58-1024-4dbe-acd5-d65c0f3dcad9/doc/scheduling-events-ycG8LhTZuv)