# ◾ Calendar Views ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/48ddf0a7-308b-4fe9-b28a-e3ce1797eaa8/d4e8beed-defe-4729-b157-2583ef015c5f/image-2024-1-22_14-27-47.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T130000Z&X-Amz-Expires=86400&X-Amz-Signature=c4c05af2c66358ff934a54e787b81fd52b71c75aafad094e662bd38df8c4c993&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =x782") The **Calendar** can be displayed by **Room, Day, Week, or Month, and a List view is also available. This view offers** a half-year outlook with a list of all scheduled events. By default, the calendar appears in **Room** view, and the views can be changed by clicking the corresponding button at the top of the screen. :::success By default, all events are displayed, color-coded according to the type of Activity they are assigned to. The display can be narrowed by selecting a **specific activity type** from the drop-down at the top right of the calendar. Once a type is selected, only Events assigned to the selected type of Activity will be displayed; the rest will appear pale. ::: :::warning Scheduling an Event is possible in the **Room,** **Day, Week, or Month views** of the **Calendar** module. See the [Scheduling a Stand-Alone Event](/doc/scheduling-a-stand-alone-event-vQbg9pxlct) page. ::: ## Business hours Displaying hours is relevant in **Room,** **Day,** and **Week** views. By default, the **Business hours** switch is activated; that is, only the business hours are displayed. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/656364cd-7f03-4f3e-80a4-2400b62ec6c7/image.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T130000Z&X-Amz-Expires=86400&X-Amz-Signature=831fcaee76a4c07f1c891e5c9dc9dd25ca68a0c32acf72d1758637ec7970a9d7&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =642x275") :::tip Modifying which period is considered *Business hours* is only possible in **Room** View and is a custom setting for individual users. ::: # Printing the content of the Calendar You can print the different calendar views by clicking the printer button to the right of the view buttons (under the user account settings). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/aa8430b3-9f4c-4e2a-bef6-cf17c6154533/Month%20View%20of%20a%20Calendar.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T130000Z&X-Amz-Expires=86400&X-Amz-Signature=14ca230229673fa600f503deeeb0d61dd386cb508162d33fe7e547dd13e979a6&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =428x153") When printing, the settings can be adjusted through the browser's printing options. ![Print View of the Calendar's List View ](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/de3084c7-8450-4288-aeb6-ce6b58f9c15c/print%20calendar%202025_ESS%20CUT.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T130000Z&X-Amz-Expires=86400&X-Amz-Signature=d5eb04af7d039e82065df4cee79c0b656cb5d4859f94b209bf8998debce5f89b&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =2272x1495") # Exporting a Calendar to an Excel (XLSX) file [Calendar](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/calendar-module-B2dKYBWpoZ) data can also be exported and printed as an **XLSX file**. This option is available in the [List View](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/calendar-views-P2a1Ld1uSR). ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/8bb071a9-4c5c-4ca5-8c9a-87fafb6a792a/list%20view_export%20to%20excel_CUT.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T130000Z&X-Amz-Expires=86400&X-Amz-Signature=1f4f309751b0cc4a1cadb14cb3f1218baf4a0d525a03f20e970ad310b3421da9&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =2185x948") :::info The exported Excel (XLSX) file (report) **displays** * **==Start Date, End Date==** *(time interval selected for the report)* * **==Date, time, and title==** of the listed Events * **==Day of the Week==** (*displays the day of the week *(e.g., Monday, Friday) for each event’s date) * **==Duration (Minutes)==** (*shows the duration of the event* in minutes, calculated from the event’s Start Time and End Time.) * **==Event title and Activity title==** * **==Activity type==** *(displays the* [*type of the Activity*](https://kb.learningspace.elevatehealth.net/s/ess-hs/doc/activity-type-setting-5G4VlQE8IY)*)* * **==Activity's Learner Group size==** *(number of members in the* [*Learner Group*](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/participants-tab-s7Xyhg8PtB) *of the Activity assigned to the Event)* * **==Room(s)==** (*displays the event's associated room(s)*.) ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/367cd4f0-de4a-4ca6-bbfb-9ccd67f04345/learner%20group%20size%20column_calendar%20print.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T130000Z&X-Amz-Expires=86400&X-Amz-Signature=e6b54506a561dab911ebbf2a77061261b30d9a8d1e61d0e32a366d0c7fb65180&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =3463x309.5") All instances of **recurring events** are listed in the report. :::success The [**format** of the times and dates](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/local-settings-aF4ZnTyKHr) is shown according to the [System settings](/doc/system-manager-ar9EDnlVcL). ::: :::info For more information, refer to [Can a list of scheduled events be printed?](/doc/d5a76d9f-ac8a-40d7-abdf-03fba8dadc7b) ::: # E-mailing the content of the Calendar By clicking the **envelope** button at the top right of the screen, the calendar view currently displayed can be emailed to selected users or groups of users. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/6c0da235-ff99-49fd-81af-d32f613692dd/32b67f12-c636-4a3c-a799-9754820ed631/11993100.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T130000Z&X-Amz-Expires=86400&X-Amz-Signature=93afbee266851b7959d3a1a3b1de8cd841233eca8c173dc8274d52f8b6f5025f&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =685x206") The addressees can be added in the **Send Email** pop-up window that is prompted by the **envelope** button. :::tip For further information, visit our [Calendar - FAQ](/doc/calendar-faq-JjAWdF9Ltz) and [Calendar Practical](/doc/calendar-practical-DIo7DGQ5OL) pages. ::: --- **Documents** - [Calendar Views](https://kb.learningspace.elevatehealth.net/s/1e42af58-1024-4dbe-acd5-d65c0f3dcad9/doc/calendar-views-P2a1Ld1uSR) - [Scheduling Events](https://kb.learningspace.elevatehealth.net/s/1e42af58-1024-4dbe-acd5-d65c0f3dcad9/doc/scheduling-events-ycG8LhTZuv)