# Flexible Scheduling ('Flexi') ## Why Use ‘Flexi’ Events? The new Flexible Scheduling (‘Flexi’) solution within LearningSpace aims to **streamline and enhance the administration and execution of OSCEs** by leveraging and enhancing LearningSpace's existing modules. Flexi Scheduling **enhances efficiency and alleviates the administrative burden** on the Faculty. __==If using Flexi Events, you don’t have to:==__ * Schedule Learners, * assign SPs to Learners, * set Timeslots, Rounds, or Circles, * assign Stations to specific users, * and more. :::tip See the **differences between Flexi and Advanced Scheduled Events** [here](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/comparison-advanced-scheduling-flexi-scheduling-JWQzZ5sLPB). See more on **Advanced Scheduling** [here](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/advanced-scheduling-6uw4GlWcNY#h-necessary-steps-of-advanced-scheduling). ::: :::info The Flexible Scheduling feature is **enabled by default**. ::: Using Flexi Scheduling, you can create ‘Flexi events’ in the [Calendar](/doc/calendar-module-xtpJ2cbfqf) module by **adding an** [**Encounter Template**](https://kb.learningspace.elevatehealth.net/doc/flexible-flexi-scheduling-Jhq8mapICa#h-encounter-templates) to the event. You can proceed with setting up the event as usual. :::info > ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/9dfca4d7-759c-4a3d-8bd0-5c11afce44b1/ENCOUNTER%20TEMPLATE.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=1dd2072754bf079692f8735611d66462285be2204fe3a19b6d41d11c57ac814f&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1613x376") > > > ***NOTE:*** On the Edit event popup the following items are **disabled** in case of Flexi events: > * Setup Sheet *(Items, Document Upload)* > * Miscellaneous > * Advanced Scheduling link > > ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/d2aef114-4881-4235-bfe7-1bab238bfafe/FLEXI_edit%20event_NO%20OPTIONS_2.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=33db73ecb8d8ef9e3195e145d17e4972989a293eb4b809b495e2d17babc053b4&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =428x223") ::: ## **Key Requirements** To ensure optimal performance and a seamless experience, follow these **guidelines** when **setting up your events**: 1. **Room Setup** * Each [Room](/doc/rooms-tab-ps5MTFHIAS) used in the event must have **at least one**: * [**Hallway Station**](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/stations-settings-wf9eO8UwgJ#h-types-of-stations) **assigned** to the room, * [**Camera**](/doc/cameras-tab-8RMymSnjpT) **assigned** to ensure recording and monitoring functionalities. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/83c9d3ac-9e47-4513-992d-57a887055f74/hallway%20station_camera_Room%20settings.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=00599a83648fa3ae0d0ce217e60e2be53f29a9615d712616dca7190b7991cb5c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =813x319") ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/604cdfea-0d08-428d-9823-a83eabc4a6da/ADD%20AS%20HALLWAY%20STATION_card%20based%20login.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=3d63d7f12bffddf90c9edac7f2496339e51a53fa4ce8749f62f1536941175c18&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =2510x974") :::tip Users not assigned to the Activity but logging in on such Hallway stations (assigned to the Flexi event) will land on the Dashboard during the ongoing event. ::: 2. An [**Encounter Template**](https://kb.learningspace.elevatehealth.net/doc/flexible-flexi-scheduling-Jhq8mapICa#h-encounter-templates) must be added to the Event in the [Calendar](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/calendar-module-xtpJ2cbfqf) (in the **Edit Event** pop-up). :::tip **This action will turn the event into a ‘Flexi’ event.** ::: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/7a398ceb-4cee-4a8f-a5ef-9b62c0ec68b5/WARNING%20AND%20ENCOUNTER%20TEMPLATE.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=f80c1e56d6613662bf40e0e259ae40d9f70098260131769cfb036d3ce268062a&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1896x675") ### Privileges :::info **Only *Admin*** and ***SRP Full Control*** privilege users: * can see and use the ’Encounter Template' dropdown and ‘Encounter Template Settings’ in the Edit Event pop-up * can create a Flexi event * can open a Flexi event’s pop-up and edit it. ::: :::info SRP privilege users: * **can’t create** Flexi events (only regular events) * **can’t edit** Flexi and scheduled events created by Admin or SRP Full Control users ::: ### Encounter Templates The new ***‘Encounter Template selector’*** option has been introduced in the Calendar’s Edit Event pop-up. You can > > * **add** > > * **create** > > * **modify** an Encounter Template for an Event here. :::success The Encounter Template dropdown becomes active only **after an Activity** has been selected. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/b140f175-5654-4fc4-8876-f07856ded457/image.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=75072b304048b4b63e579ccf87e60af302107f5652798daf418d1daef89f4d0d&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1030.5x385.5") ::: :::tip For more information, refer to [**How to create or edit an Encounter Template**](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/how-to-create-or-edit-an-encounter-template-V3bE8GHEnT)**.** ::: ### Adding Cases to Rooms While editing **an Event,** [**Cases**](/doc/case-manager-QdAIr4bLwJ) must be assigned to the rooms; otherwise, the system warns you: *‘No case added to the room.’* ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/1e0e1727-8249-4a4e-bd90-4c382e4bf362/NO%20CASE%20ADDED%20TO%20ROOM_WARNING.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=3a1fd654a216406cb6443a81db5da104756c7cebee28122b40f3bc7a80528f97&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =404x222.5") The ***‘Apply same case to all rooms***’ option can be enabled: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/92fe3c97-34cb-4f81-b94a-666307e4dd30/apply%20same%20case%20to%20all%20rooms.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=3f31446bc159e97d1d10857c9d21d92a84aa4e5142b9c2ac2d22e7f1a91f2e61&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =856x221") ## Live Activity Control page ### Managing an Encounter on LAC Running a Flexi event can be managed via the [Live Activity Control](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/live-activity-control-lac_new-mMWdIw5a7d) page. They are displayed with the associated Activity’s title and marked as “FLEXI” in the Activity dropdown. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/e0b127f0-3460-480c-98e9-73be8c2b9cc7/FLEXIevent_in%20LAC%20DROPDOWN.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=060a0e55dbe804c627686c5ebf34e146641d63697d29b850adf7a8be0033f04c&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =1879x821") 1. If the Encounter has **not yet started**, the rooms are displayed as ***‘Idle’*** (Encounter column): ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/712a7b4d-610b-4910-bef7-adf994c61202/LAC_flexi_no%20rec.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=17fe444430392081e908fe6ddecbf64698d6600f918d2e05cc2bd9513e2b6211&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =936.5x384.5") 2\. After Learners have logged in, the ‘***Ready to start’*** status is presented in the Encounter column: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/a50225e4-dc93-4cd1-9c65-1d8cc8eae4e2/ready%20to%20start_after%20learner%20login_NEW_NO%20REC.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=6111ab105196b0e89ccf0a8d8aa1bc808707ad5065ac8229f20ebe754b891aae&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =933x632") :::tip **Learners not signed in** are represented with a ‘-’ sign. If **no learners are signed** in to one or more stations, the system will warn you: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/1f7a1715-fc56-41e5-a2d7-ac44effd6261/no%20learner%20signed%20in%20NEW.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=d3109d18a90964dabe925b68bc14125b1517576d069dfc4430e85903394d7a59&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =813x62") ::: > On the Hallway stations, a **waiting screen** is displayed for the Learners until the Encounter is started manually by the technician (or until the room is reset, by stopping the Encounter). > > ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/62c4822f-e055-4340-9e63-7120ad9bae3a/image.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=e3f92546dcd5c91e4a85d2831bad9c124fa60cdcd24c3aae00aadc18f85ec990&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =728x392") > > 3. The Encounter can be manually **started** (and stopped) under the ***Record Controls*** option at the bottom of the page: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/4c3b47c0-24e7-4e8b-9e29-81a3d05b6d6a/Record%20controls_NEW_NO%20REC.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=5822223ce5344e8d5e8d0784f97859cb5a4b63b042732a0dc106179fb63ad336&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =770x95") * You can **start** an Encounter **manually** if an Encounter Template is set for the selected Event. * While the Encounter is running, the *“Encounter is in progress”* message is displayed. * You can **stop** an Encounter **manually** if an Encounter is in progress on LAC. :::tip ***IMPORTANT:* Stopping an Encounter will stop all recordings for the Event.** Users are warned before the Encounter is stopped. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/2461759c-3ec9-4393-934f-a190e41eddb0/STOP%20ENCOUNTER%20WARNING%20NEW.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=8ea6ab52ff72fd17473914317f4023468d23373ad564eb0bd085287a90d45479&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =432x93") ::: 4. After the Encounter has started, the ‘***In Progress’*** status is presented to all signed-in Learners in that room. ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/6d309951-2167-45c1-baad-f14d0d659fce/encounter%20started_cut_NEW_no%20rec.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=f5c92e9a56614f8c3f5021527468ee92f91517bebd5511fb4172d126c88d48a7&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =951x536") > > :::tip > Users with the right [privileges](/doc/privileges-wnjrx8qPWS) *(Admin, Video Control, Video Control (full control), Intercom)* can see the status of the Learner login on the [LAC](/doc/live-activity-control-GI0f3EyKib) page when an Event with an **Encounter Template** is selected. > > ::: > > > The **Encounter Template dropdown **lists all actions of the Encounter: ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/8c2c6194-4c54-4713-b150-528f21c53545/encounter%20template_recording.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=c755592186c108dc224b60ff0d7adbd5230cf44a382b6bf58e7f10119c60e827&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =856x187") 5. The Encounter can be **stopped** with the **Stop Encounter** button**.** > > ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/c68488d5-c3b2-4bea-8776-01baba4ade7a/STOP%20ENCOUNTER%20NEW.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=28cc211bdb3ba036d32b229fe38017b6752001237efeecf8c0de7d6da8c64730&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =428x235") > > > Once the Encounter was **stopped** (manually)**:** > > * the **rooms reset**, > * following Encounter template **action are deleted,** > * **the recordings** for the given room are stopped > * logged-in Learners **remain logged in**. ### Status Display The following Status markers help follow the status of the participants during the Event: | Status | Symbol | |--------|--------| | ***Checklists opened*** (*or* *Partial submit)* | (yellow clock) ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/1005eefd-3fcf-4347-aed4-68e0b5177d7e/yellow%20clock.jpg?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=83b76c95f6979a36c0545e1250c18d5a1ed0abf68cdf34add7383e8f20e485cf&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50 =43x43") | | ***Checklists submitted*** | (green checkmark) ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/03201f46-f6a5-4aae-b530-08cbed7c78ec/green%20checkmark_round.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=03ab9721ac833b7b9245988837cfbaaf0d3d4b7990cd932f0137bef035dd39cc&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject "left-50 =43x48") | ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/78fd21e9-7263-4fbf-bc50-99abb5d10c86/pre%20enc%20submitted_status.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=6574a2b392ef2d36df15c58cae54550a813c81b921137604940c6c97178d2201&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =747.5x302") :::tip **Partial submit** is displayed with a yellow clock icon, too. ::: **==SP checklists==** opened and submitted by the SPs (Data Entry column / SP): ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/ae161670-ba7c-49b0-ab81-64c025518a5a/sp%20part%20submitted.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=b0719e5c11281918ce6481781814c5a85fa8835734a0c6bd37fe2ade01289205&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =599x382") **==Faculty checklists==** opened and submitted by Faculty members (Data Entry column / FON): ![](https://outline-production-attachments.s3-accelerate.amazonaws.com/uploads/03fa1014-cf0e-4191-ba80-50d24eef65d4/7a13caa0-71b5-4e5e-a1fa-6081b1f26952/fon%20checkmarks.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=AKIA4EOUDTOVUICLPZ4P%2F20260909%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260909T124500Z&X-Amz-Expires=86400&X-Amz-Signature=670ae4032b4ada62fbd9f47b0a5aa5c207aef7c6969afe3c6d7260f008c8c10a&X-Amz-SignedHeaders=host&x-amz-checksum-mode=ENABLED&x-id=GetObject " =300x415") ### Necessary privileges :::success * **Video Control Full Control**: has the same [privileges](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/privileges-wnjrx8qPWS) in the **Live Activity Control** module as the *Admin* user. If there is a [Flexi event](https://kb.learningspace.elevatehealth.net/s/0e31645b-b6d2-4b9b-b273-caba55458927) that can be listed on LAC, *Video Control (full control)* privileged users can enter LAC and control the event as an Admin user would. * **Video Control: **If the VC privileged user is part of the Faculty group [assigned](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/participants-tab-s7Xyhg8PtB#h-faculty-and-staff-group) to a [Flexi event’s](https://kb.learningspace.elevatehealth.net/s/0e31645b-b6d2-4b9b-b273-caba55458927) Activity, the given Flexi event will be displayed on [LAC](https://kb.learningspace.elevatehealth.net/s/ent-hs/doc/live-activity-control-lac_new-mMWdIw5a7d) for this user. * **Intercom:** If the Intercom privileged user is in the Faculty group assigned to a Flexi event’s Activity, that Flexi event is displayed on LAC for this user. ***NOTE:*** The Intercom user has **less control** than the Video Control user. ::: :::info For more information, refer to [How to Set up and Run Flexi Events](/doc/499442c9-c720-44f9-8d16-79ffa877c455) :::